AUTOMATED INVIGILATION

ASSIGNMENT SYSTEM

Submitted by:
Anjali Sagar-2602
Archana-2566
Seema Pundir-2601
Swati-2596
 INTRODUCTION
• This project is designed to create a web portal named Automated
Invigilation Assignment System which is an Invigilator-Exam
Assignment : a database storing the information and web-based user
interfaces is constructed.
• Currently most of these educational institutes use manual
procedures to assign the duties to the invigilators of the college. By
using manual procedures the institutes, colleges were difficult to
keep the record of all invigilators duties. When college assign the
duties to the invigilators without their comfort session.
• Our project will provide the best solution that automatically
perform all those activities within a reasonable time with minimum
efforts needed.
 Reason for designing AIAS
• This project Automated Invigilation Assignment System presents a real-
world invigilators scheduling timetabling problem from our Delhi
University college, New Delhi.
• It represents a major administrative activity for academic institutions. It is
often a difficult and demanding process and it affects a significant
number of people.
• In modeling, and solving, this problem we assume that there is already an
examination timetable in place and the task is to assign invigilators to that
timetable.
• The contributions of this project are to formally define the invigilator
scheduling problem and to present a constructive algorithm that is able
to produce good quality solutions that are superior to the solutions
produced when using the university's existing manual system for
allocation.
• We also include additional constraints taking
into account the comments made by the
invigilators, which the current system fails to
capture.
• The model we present, we believe, accurately
reflects the real-world problem, capturing
various aspects of the problem that have not
been presented before.
• Moreover, the proposed approach pays
attention to all hard constraints, which the
university's current system fails to do.
 OBJECTIVE
The main objective of this project is to design a web based
application that can automate all invigilation procedures that were
done manually in different educational institutions.

The specific objectives of this work are to:

• Create a Web application to be used in place of old paper based
invigilation process.
• Make the application of invigilation system usable for the
College or Universities.
• Automate the existing system of manually maintain the records
of the invigilators duties.
• Increase data accuracy; make invigilation management more
secure, effective, convenient and accessible.
• Coordinate information across the system to simplify staff access
to invigilation details.
• Reduce manual involvement and amount of time taken by the
examination invigilation scheduling committee in preparing the
examination invigilation schedule.
• Create a centralized database for collecting information which is
pertinent to the preparation of invigilation schedules.
• Identify suitable software systems which will aid the process of
data processing and support the invigilation system online.
• Develop a systematic approach for preparing the invigilation
schedule.
• Identify the constraints that exist in the designing process.
 SCOPE
This project has a large scope as it has the following features which
help in making it easy to use, understand and modify it :-

 The development of this system is significant as it is capable of

minimizing the involvement and time spent by the committee on
the preparation of invigilation schedules.

 Besides, it ensures consistency, reliability and continuity in the

invigilation schedules produced in future semesters. The
management of college through the Final Examination Unit in the
Academic Administration Office will then be able to have full
control over the semester examination.
This website provides facility to institutes to conduct
exams by providing a portal to colleges in which the
information regarding the invigilation i.e. the preferences
(morning or evening duty).

The lecturers’ preferences will be optimized with the

constraints controlled.
 Advantages
The main advantage of our web portal

• Data consistency
• Better data accessibility
• Less effort
• Data sharing
• reduces paper work
• increasing efficiency
• saving time.
 Work Flow
• The main users of the system are teachers and
administrator.
• Interactions among the database, model, and
users are enabled by web-based interfaces. Data
flow between interfaces and database.
• The three modules are:-
Lecturers / admin Identification
Duty Preferences selection and request for change
Invigilation schedule Retrieval
 AIAS SYSTEM

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Database s

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Users Admin

HOW ACTORS ARE INTERACTING

 Module 1
• Lecturers Identifications
Firstly ,it requires users to sign up for their registration to
the system.
 Module 1 is linked to a database which contains the
registered name list of lecturers and their particulars which
will be used for identification purpose.
The login page of this module requires the lecturer to
provide his user name and password for verification of his
identity and authorization of his access to the application.
 Both Modules 2 and 3 begin with this same identification
process.
 Module 2
• Duty Preferences selection and request for change
 The lecturers will be informed once the final
examinations timetable comes. Then, they can
register their preferred invigilation time
slots(morning or evening).
if the lecturer is dissatisfied with their duty then
they can request for changing session by sending a
message note.
 Module 3
• Invigilation schedule retrieval
Once the invigilation schedule is prepared, the
relevant information will be uploaded to Module 3
of AIAS and then made accessible to all the
lecturers.
The pending requests for duty change are
acknowledged and finally schedule is revised and
updated.
Front Page Sign up

User
Profile

Select Preference Login

Request for changing duty Admin Response

Actions
 Limitations
• Everything has its own limitations, so our website AIAS
have also some limitations.
• Automated Invigilation Assignment System(AIAS) will have
limited users, because only college & its faculties can
access our website.
• In our system changes of duties on user request are done
manually by the administrator.
• Besides these, users are able to view only his assigned
duties but not able to view all the assigned duties of other
users. Hence, they are not able to swift or replace duties
with one-another.
 Future scope
• We are trying to modify our system and make the
approval of duty request process fully automatic by
creating a requests pool.
• In future modifications, users will be able to shift
duties with one another.
• We shall deal with limitations of our system and make
AIAS more productive by implementing it on large
scale i.e. extending it to work for University level
applicable for all colleges.
 CONCLUSIONS
• A user-friendly decision support system based on
a multi-objective mixed integer programming
model is introduced for invigilator-exam
assignment problem with an eye to practical use.
• The system has the appropriate facilities for
providing help to the users to implement an
assignment schedule.
• Interactive tools are available to enter and or
modify data.
• The existing invigilator-exam assignment system in
the university under consideration has some
problems like time and man-power needed for
constructing the assignment, difficulty in
considering the invigilator preferences, and
unavailability of tracking the changes in the system.
• Besides, it is always hard and almost impossible to
reach the optimum assignment by solving the
problem manually.
• Comparing with the current invigilator-exam
assignments from previous years ,it is seen that the
required time for the assignments is dropped off
from a few days to seconds. AIAS reaches optimum
results in a few seconds.
THANK YOU!!!