Stanford’s Data

Governance Program
Corrie Potter, Associate Vice Provost and Director,
Institutional Research & Decision Support
Kathleen Warmoth, Data Governance Manager

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 Outline

 Review of Data Governance Program

 Case Studies
 Land, Buildings & Real Estate
 School of Medicine
 Graduate School of Business

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 “Data Governance is formalizing behavior around the
definition, production and usage of data to manage risk
and improve the quality and usability of selected data”
(R. Seiner, Non-Invasive Data Governance)

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 Original Goals
 Support central BI projects
 Build consensus on data definitions and metadata

 Resolve data issues identified by various project teams

 Establish best practices, data governance policies and

structure

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 Best Practices, Standards and DG Structure
 Formalizing behavior
 Naming standards
 Class words

Best practice on writing a definition

Stanford University Data Stewardship Groups

(SUDS) roles and responsibilities

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 Current Goals
 Improve the effectiveness and usefulness of the
university data assets

 Know what data represent

 Know where data are stored

 Know how data should be used

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 Data Governance Program: Know what data represent
 Business terms

 Aliases

 Identified business owners and audit trail

 Reference data

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 Data Governance Program: Know where data are stored

 Reporting index

 Documentation of data sources

 Current database > table > column > business term > report
 Legacy database > table > column > business term

 Derivation

 High-level Traceability
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 Data Governance Program: Know how data
should be used
 Business rules

 One page infographics on relationships between

entities

 Appropriate usage

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 Case Studies
Land, Buildings & Real Estate
School of Medicine
Graduate School of Business

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 Data Stewardship Activity: LBRE
Project: Implement Data Governance around space
data tables in Archibus
Goals
Starting with the “building table” elements
 create approved business terms and document association with
Archibus element and legacy iSpace element

Identify areas for future LBRE infographic projects

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 Data Stewardship Activity: LBRE

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 Data Stewardship Activity: LBRE

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 Data Stewardship Activity: School of Medicine
 Project: Incorporate naming standards and definitions
for reporting elements in Workforce Analytics Tableau
dashboards
 Goals
 Apply naming standards and create definitions on SoM
HR specific business terms

 Build a reporting index for Workforce Analytics

dashboards

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 Data Stewardship Activity: School of Medicine

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 Data Stewardship Activity: School of Medicine

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 Data Stewardship Activity: Graduate School of Business

 Project: Naming standards and definitions for

reporting elements in Tableau Faculty and Dean
dashboards
 Goals:
 Apply naming standards and create definitions on GSB
specific business terms
 Document Salesforce object, label and API name
 Build a reporting index for GSB Faculty and Dean
Tableau dashboards

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 Data Stewardship Activity: Graduate School of Business

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 Data Stewardship Activity: Graduate School of Business

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Stakeholder Feedback
Call to Action
 Contact Information
 Data Governance Manager: Kathleen Warmoth kwarmoth@Stanford.edu 650-723-2822
 Business Sponsor: Corrie Potter cjpotter@Stanford.edu 650-721-2389
 Technical Sponsor: Vijay Gandra vgandra@Stanford.edu 650-725-4427

 Data Governance Website: DG@Stanford.edu

 Data Governance Center: https://dgcenter.stanford.edu
 Slack Space: Data Governance @ Stanford
 Channels:
 #data_stewardship
 #dgc

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 You can mouse over any term
to see its definition

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 DG @ Stanford: Why do we need it
Operational Perspective Development Perspective
 Reduce reliance on individuals’  Increase rate of IT Development
knowledge  Increase quality of IT Development
 Improves rate of business  Reduce reliance on individuals’
operations and analysis knowledge
 Improves quality of business  Reduce risk of unintended
operations and analysis downstream impact
 Reduces change management
efforts and encourages adoption
 Compliance with internal (Stanford)
and external (Government, Partner,
and Legal) policy

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 DG @ Stanford: Structure
Executive Leadership

Business Intelligence
Strategic
Competency Center Steering
Committee (BICC SC)

Development & Incorporating

Data Governance Committee

Definitions & Metadata

Stanford University Data
Stewardship Groups (SUDS)

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Business Stewardship Groups

Metadata
Management

Use
Reference and Master
Data Access

Data Management
DG@ Stanford: Structure

MDM
Data &
Reference
SU Data Governance

Manage

Data Quality
ULTIMATE OUTCOME

Management
uality
Data Q ment
Program
Metadata
Management

Data Access
and Use

Administrative Systems