PARLIAMENTARY

CODE IN THE
BUSINESS MEETING
Meeting – is one of the most common
vehicles for discussing an issue and
for expressing the collective desire of a
group.
Business Meeting – is a well
organized group and it takes its form,
order and conduct from a set of
governing rules, known through
generations of English-speaking
organization and societies as
parliamentary procedure.
1. Parliamentary Procedure
is a standardized code of behavior
addressed to especially created
situation, which is characterized, by a
large group of people gather together
in a business meeting in order to
achieve a specific purpose.
Is a set of rules that govern the
conduct of business meeting.
 Main objectives :
 To protect and defend the assembly
from hasty and ill-considered action.
 To give each member an equal right

to be heard.
 To determine the will of the majority.

 To protect the minority.

Characteristics /Features:
 It is democratic.
 It is efficient.
 It requires an orderly disposal or
settlement of each item of business
before taking up another.
2. Planning the Meeting
 -if a meeting will be called for, the
officer should decide, agree on, and
announce the following matters to
the members.
 Place and time of meeting
 Manner of notifying members

 Person to call the meeting to order

or temporary presiding officer

 Person to be nominated for chairman
 Person to explain the purpose of the

meting
 Agenda: and if possible.

 A set of resolutions drafted in

advance to be submitted during the

meeting.
3. Conducting the Meeting
- Business in this context refers to
any subject matter that is critically
examined and discussed at a meeting.
- if the bylaws do not provides a set
of rules or specific order, parliamentary
practice established the following
sequence:
 Call to order
 Reading the minutes of the previous
meeting
 Report officer, standing committees or
boards
 Report of especial or ad hoc committees
 Unfinished business
 New business
 Miscellaneous matter
 Adjournment
Call to order – This is the official
beginning of a meeting and the first
main item in it’s order of business.

Quorum – refers to a minimum

number of member who must be
present at a meeting in order to
constitute an assembly for a legal
transaction of a business.
A temporary presiding officer
conducts the activities in this initial
stage. They are:
a. Election of a chairman and secretary;
b. Reading the call for the meeting by
the secretary;
c. Explaining the purpose of the meeting
by a member chosen by a chairman; and
d. Announcing the next business in order
by the chairman.
 Reading the Minutes of the Previous
Meeting
- The secretary reads the minutes of the previous
meeting, which is the record of the previous
proceedings, to remind the members what transpired
at the last meeting.
 Report of the Standing Committees,
Officer and Boards
-A standing committee is appointed at each annual
meeting of a society for a definite time such as session
or a year.
 Report of the Special Committee
- A special committee is appointed for a specific and
defined purpose and it exist until the duty or task
assigned to it is accomplished or until it is dismissed by
a two-thirds vote.
 Unfinished Business
-This refer to questions or orders of the day which
were scheduled during the previous meeting but we un
acted upon because a motion to adjourn was adopted
before a decision was reached, or a motion to
postpone definitely was made by the chairman.
 New Business
- A soon as the business carried over from the previous
meeting have been acted upon the disposed of, the
assembly is ready to consider new business.
- This refer to the introduction of a new or original
motion or resolution.
Motion – basic parliamentary tool
- is a concise statement of a theme or a
subject matter for consideration, discussion or debate
by the assembly in the form of a proposal, a
proposition, or a resolution.

Proper steps in the Introduction and Disposal of

Motion:
 Introducing Motion
 Discussing Motion
 Amending Motion
 Voting on Motion
 Miscellaneous Matter
-It provides consideration for matters which do not
properly fall within the area of the preceding items.
-It is the most appropriate stage to pass general or
customary resolutions such as those in appreciation for
serve or hospitality.
 Adjournment
-If a main motion was adopted at the outset of the
meeting to set a specific time to adjourn and if that
fixed time has come, the chairman makes it known to
the assembly.
4. Classification of Motions
Motions are classified into four groups in their order of
urgency, priority and precedence.
 Privilege motion – has priority over all motion and it
must be disposed of immediately regardless of a
business that may be awaiting decision.
 Incidental motion – arises out of the business or
subject matter under the consideration before the
assembly.
 Subsidiary motion – subordinate to the main motion
because it addresses itself to the main motion and
takes part in the disposal or modification of a man
motion.
 Main or Principal motion – main idea that provides
the means to bring all new business before an assembly
for consideration and action
- lowest rank motion.
5. Specific Motion
The preceding lesson dealt with the four major
classification of motion. The following are specific
motions arranged in their order or urgency or
precedence.
 Fix time of net meeting
 To adjourn
 To lay on the table or postpone immediately
 The previous question
 Limit or extend debate
 Postpone to a certain time or postpone definitely
 To commit or refer to a committee
 To amend
 Postpone Indefinitely
 Take a recess
 Question of privilege
 Take from the table or Resume consideration
 Reconsider
 Rescind
 Object to consideration
 Point of Order
 Motion to withdraw a motion
 Parliamentary inquiry
6. Task and Responsibilities of the
Presiding Officer
 To call the meeting to order at the appointed time
 To preside at all meetings
 To announce the business before the assembly in its
proper order
 To recognize as speaker for permission to have the
floor
 To restate all properly introduce motions for
consideration by the assembly
 To put to the assembly all question for which a vote is
required.
 To officially announce the result of all votes.
 To protect the assembly from any form of harassment,
trifle and silly motions and dilatory tactics, by refusing to
recognize them
 To answered parliamentary inquires and rule on points
of order
 To maintain decorum in debate and restrict discussion to
what is relevant to the business at hand
 To sign all documents necessary to validate action taken
by the assembly
 To officially declare all recesses and adjournment; and
 In case of fire, riot or a very serious disorder, to declare
the assembly adjournment
7. Task and Responsibilities of Members
 Obtain the floor and secure recognition from the
presiding officer before making a motion
 Take apart in the debate if you have a opinion to
express or if you want to obtain an information
 Refrain in dealing with personalities while debating
 Be familiar with parliamentary motions and their order
or precedence
 Use your knowledge of Parliamentary practice to help
transact business in an orderly and constructive
manner
 Avoid constant raising points of order and strict
observance of every rule at a meeting in which the
majority of the members do not know the rules
 Stay at the meeting until the President or Chairman
declare the meeting adjourned; and
 Pay your dues on time