Skills

Presentation Skills
Agenda
Chapter 1
 What is a Presentation?
 Key Components of presentation
 Writing your presentation
• Chapter 2
 Prepare the room in advance
 Prepare the PowerPoint slides
 Prepare “Yourself”
06/17/2021 Presentation Skills

Agenda (Contd..)
Chapter 3
 Communicating with the audience
 Engaging the audience
 Some tips…?
• Chapter 4
 Plan the ending

Chapter1

What is a Presentation?

Presentation is..
Means of communication
Preparation
Presentation
Practice (verbal and non- verbal communication)
Source: SkillsYouNeed, 2013

Key Components of Presentation
Context
Presenter
Audience
Message
Impediments

Preparing your presentation
Organizing the presentation material
Writing your presentation
Deciding the presentation method
Working with visual aids
Coping with presentation nerves
Dealing with questions

Organizing the presentation material
Source: The hill Group, 2013

Write it down
 Write down your speech, but try not to read from it.
 Use it as a reference point
 If you dry up, it will help you to pick it back up again
Source: Things Worth Creating, N.d.

Keep it simple
Use simple understandable language.
Two font families is a good rule of thumb.
No more than one graphic image or chart per slide.
Any corporate logo or other recurring element in the

design is exception.

Keep the audience informed
Let the audience know the following in the beginning of
the presentation:
1. Content of the presentation.
2. Expected duration of the presentation
3. Timing for the audience to put forward the

questions
Writing your presentation

Work on the Content
Start planning by crafting a key message.
Then choose a structure and use stories, examples and

statistics to back-up what you're saying.
Finally work out the presentation introduction.

Write the Introduction
Introduction makes or breaks the perception of the
audience.
 For introducing, the formula is PIP
 P for purpose: Why are you giving this presentation ?
 I for importance: What is the relevance of this
presentation today?
 P for preview: Give the bird’s eye view of the
presentation.
What to anticipate during the time we are spending
together.
Know your topic
Simply preparing a content of a slide is not enough.
Anticipate unexpected questions from the audience.
Know your material well.
Use key words and phrases and include only essential

information to keep the audience focused and interested.
Thus Be prepared for questions and know the answers

T.M.I Vs K.I.S.S
Too much of information.
No one can follow a single point of a presentation if the presenter

jumps from here to there and back again.
Rather, use the K.I.S.S. principle (Keep It Silly Simple).
Stick to three, or at the most, four points about your topic and
explain.
This will help the audience to retain the information.

Deciding the presentation method
Whole Notes???
Key words on Cue cards???
Mind maps???

Working with visual aids
Whiteboard
Flip chart
Over-head projector (OHP)
Slides
Video
PowerPoint or other presentation software
Handouts

Coping with presentation nerves
Practice deep breathing
Drink water
Smile
Use visualization techniques
Self-massage
Pause
Slow down
Move around

Dealing with the questions

Get Used to Answering Questions
Major source of nervousness about presentation is the fear
of questions. So use following tactics:
 Be patient and LISTEN to the question
 Relax and do not feel as if you do have to know
everything!
 Pause to think about the answer
 Do not repeat the question
 Answer only the question that has been asked
 Give answer to the whole audience, not only to the
person who asked
Chapter 2

Prepare the room in advance
Make sure that you have spent time in the presentation
room before your presentation.
Get to know the room and run through your slides

beforehand to ensure that everything is working smoothly
especially the technical equipments.

Prepare the PowerPoint slides

Choosing a Design and Theme
• Choose a design that is appropriate for the audience.
• Understand the background of your audience.
(Eg: Young children, adults, teenagers, business
professionals..)
• A clean, straightforward layout is best for business
presentations.

Choose simple Design and Theme
Choose a design that is appropriate for the audience.
Understand the background of your audience.
(Eg: Young children, adults, teenagers, business
professionals..)
A clean, straightforward layout is best for business
presentations.

Color Choices
Audiences don't like unusual color combinations.
Good contrast with the background is essential to make
your text easy to read.
Dark text on a light background is best.
Off white or light beige is easier on the eyes than the
typical white.
Dark backgrounds are very effective, if the text is light for
easy reading.
Keep the color scheme consistent.

Color Choices
Audiences don't like unusual color combinations.
Good contrast with the background is essential to make
your text easy to read.
Dark text on a light background is best.
Off white or light beige is easier on the eyes than the
typical white.
Dark backgrounds are very effective, if the text is light for
easy reading.
Keep the color scheme consistent.

Font Choice
While choosing a font size consider a person seating far
from the monitor.
Stick to easy to read fonts such as Arial or Times New

Roman.
Avoid script type fonts which are hard to read on screen.
Make sure that the font size is not less than a 30 pt so that
people at the back can also read easily.

Number of slides per presentation
Ensure your audience stays focused by keeping the
number of slides to a minimum.
10 to 15 slides is plenty.
Some concessions can be made for a photo album, slide

cover.
Think how much you enjoy sitting for a presentation with

50 slides.

Animation for a slide
Animations and sounds used well, can heighten interest.
Too much of animation will distract the audience.
Design the presentation with the "less is more”
philosophy.
Don't let your audience suffer from animation overload.

Animation for a slide
Animations and sounds used well, can heighten interest.
Too much of animation will distract the audience.
Design the presentation with the "less is more”

philosophy.
Don't let your audience suffer from animation overload.

But remember….

Slide show is accompaniment only
Always remember that you are the presentation.
The slide show should only be used as an accompaniment

to your talk.
 Simplify the content, by using bullet points for key

information.
Speak to the audience, not to the screen.

Prepare “Yourself”
Be well groomed for your presentation
Make sure you are dressed neatly, tidily and properly
Your personality plays an important role!

Ppt discussion

Chapter 3

Communicating with the audience

Talk naturally to your audience
The audience would feel left out if the presenter starts
talking to:
 PowerPoint screen
 Their notes
 To the back of the room
 To wall, ceiling and out of the window

Imagine having one-on-one
conversation
Imagine that you’re having a one-on-one conversation
with a person.
Let the other background and noise in the room disappear
from your consciousness for that time.

Look for the reaction
Look for their reaction to what you’re saying before you
carry on.
Most people will nod or smile.

Demonstrate Enthusiasm
Remember, your audience wants to be wowed, not put to
sleep.
So think about injecting your own personality into it.
If you are not enthusiastic about your own products or
services, how do you expect your audience to be?
If you speak passionately it will make up for many other
shortcomings.
Eg: Verbal Intonation, change in pitch

Take Humor Seriously
Humor is great when it helps to make a point.
 Humor is great if the situation is appropriate.
 Humor is great when its spontaneous.
 Humor is great if your comfortable with it.
 Do not use humor to attack anyone in the audience.
 Make sure the point comes across quickly and clearly.
 Be flexible

Improving communication skill
Learn to listen
Be aware of others’ emotion
Empathize
Encourage
Use humor
Treat people equally
Attempt to resolve conflict
Maintain a positive attitude and smile

Common barriers to effective
communication
The use of jargon
Emotional barriers and taboos
Lack of attention, interest or irrelevance to receiver
Differences in perception
Physical disabilities
Language differences or unfamiliar accent
Expectations and prejudice leading to false assumptions
 Cultural differences

Engaging the audience

7 Easy Tips
Connect to yourself to connect with your audience
View your audience as participants
Make experiences, not speeches
Notice emotions
Examine
Ask
Request feedback
Source: Dr. Mazur, 2014; Davis, 2013

Some tips…?

Chapter 4
Source: Baum, 2014

Plan the ending
Summarize the major points
Spell out the recommendation
Present your action program
Ask for agreement and for commitment
Close off with “ next steps”

Example phrases
An old-timer is one who can remember when time was
marching on instead of running out. My time is running
out, so in conclusion...
You've heard that "All's well that ends well." Well in my
case it's All's well that ends.
When a speaker says, "Well, to make a long story short,"
it's usually too late. I don't want you to feel that way about
me. Thanks for having me.
Source: Antion, 2013

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Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

Source: SkillsYouNeed, 2013

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

Source: The hill Group, 2013

Source: Things Worth Creating, N.d.

06/17/2021 Presentation Skills

Two font families is a good rule of thumb.

No more than one graphic image or chart per slide.

Any corporate logo or other recurring element in the

06/17/2021 Presentation Skills

1. Content of the presentation.

2. Expected duration of the presentation

3. Timing for the audience to put forward the

06/17/2021 Presentation Skills

Then choose a structure and use stories, examples and

Finally work out the presentation introduction.

06/17/2021 Presentation Skills

Anticipate unexpected questions from the audience.

Know your material well.

Use key words and phrases and include only essential

Thus Be prepared for questions and know the answers

06/17/2021 Presentation Skills

No one can follow a single point of a presentation if the presenter

Rather, use the K.I.S.S. principle (Keep It Silly Simple).

This will help the audience to retain the information.

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

Get to know the room and run through your slides

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

Stick to easy to read fonts such as Arial or Times New

Avoid script type fonts which are hard to read on screen.

06/17/2021 Presentation Skills

10 to 15 slides is plenty.

Some concessions can be made for a photo album, slide

Think how much you enjoy sitting for a presentation with

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

Too much of animation will distract the audience.

Design the presentation with the "less is more”

Don't let your audience suffer from animation overload.

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

The slide show should only be used as an accompaniment

 Simplify the content, by using bullet points for key

Speak to the audience, not to the screen.

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills

06/17/2021 Presentation Skills