Event management process

Data collection- Securing suppliers- lighting Venue and Publicising Pre-processes- Auditions, Event setup Onsite event Post event
student list, and decoration dealers, suppliers screening performances; assigning wrap-up
And coordination
budget, exchange stage dealers, DJ/Music, sourcing and slots, Invites scheduling
students photography, food stalls inspection

Proposed Schedule:
Homecoming/Aagam photobooth

an: Welcome Year document day

with Instagram

Two! hashtag

Event for cultural Other

amalgamation of Term VI elements Student operated food
incoming students stalls: make your own
cupcake ‘cupcake for
your cupcake’, golgappa
eating contest, make
Pre-processes: your own mocktail,
make your own
• invites
icecream, cotton candy
• stall
Google form for ramp walk
participation + song audio of
choice + dj song requests;
google form seeking
Lanterns- floating
participation-
lanterns with an
• auditions for cultural intention for the
coming year
performances

• anchoring auditions
Seating
On-ground seating for the
most part with around 10
tables for other preference
Décor
The theme is supposed to
be a barn party with string
lights, boho-style table décor
and floor seatings
Stage
• Popup stage in open area with
a ramp.
• Dance floor with the DJ
• google form seeking participation-
performance type+ song audio
file; auditions/screening in case of
multiple from same dance
Ramp
For the inauguration. Google
form for ramp walk participation
+ song audio of choice + dj song
requests
Stalls
make your own cupcake
‘cupcake for your cupcake’,
golgappa eating contest, make
your own mocktail, make your
own icecream, cotton candy
stall
Other Ideas
Photobooth, floating lantern,
prom element/masquerade,
cultural themed outfits, diya
decoration, wall of wishes
Prospective
sponsors