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Planning the IT aspect of Tokyo Olympics

during the pandemic

Suggestions on suitable technology solutions, platforms and an overall IT

infrastructure

Submitted by:
Sandhali joshi
 Proposed IT involvement in different departments of Olympics
Department of focus
Lead Ministry / Agency with
responsibility for the
Olympic Games
Finance Ministry
Home Affairs Ministry, Ministry
of Defence, Intelligence Services
Home Affairs Ministry and/or
Immigration Agency
Ministry for Education
Ministry for Education or
Ministry for Business/ Skills
Ministry for Transport
Tourism Ministry or Agency
Ministry for Health
Ministry for the Environment or
Climate Change
Ministry of Energy or Agency
Culture Ministry
Local councils, local authorities
or city mayors across the host
country
Framework
Olympic Games-related delivery
role
Government coordination, any Olympic
Games-related legislation, Olympic
Games legacy
Public sector funding for Olympic Games
infrastructure or other Olympic Games-
related programmes
Security, fire and rescue service
Accreditation, including background
checking
Education programmes in schools and/or
universities
Apprenticeships/jobs related to the
Olympic Games
Marketing
Transport, including air traffic control
Tourism and accommodation
Health services
Environmental issues
Energy supply and management (in
cooperation with domestic utility/ies
Cultural events
Olympic Torch Relay
Proposed IT Involvement
Shifting legislative formalities to online mode, Simulation technology to plan the event including the govt distancing norms. Virtual Promotion of Olympic games and city legacy. Extensive
adoption of virtual communication technologies; Automation of basic admin tasks- inclusion of electronic signatures and stamps. automated software for document drafting and
transcribing the events
Suggest inclusion of advanced It infrastructure in budget, Working with the environment costs saved, Taking advantage of online advertising and sponsorships for funds. Setting an online
Olympic fund for enthusiasts and benefactors
Strict screening and limited access: people-counting technology, mobile tracking software, monitoring occupancy levels, virtual monitoring training for security personal, Big data analysis
to use the personal, contact tracing, location history information to implement security strategies. Escape routes automation.
Separate cell for IT and cybersecurity.
Cloud solution to manage data. Big data analysis to use the personal, contact tracing, location history information for background checking. Face detection and id matching system aling
with thermal screen and medical analysis scan. Using Augmented Realityfor the security and authorites to aqcuire project complete profile information on qr code scanning, biometrics
Online workshops, meet and greets and information sessions. introduction to virtual entertainment hubs for event broadcast complete with social distancing norms. Use of virtual reality
and 4-d visualisation for immersive experience
Cloud solution to monitor personal movement. Cloud storage to maintain and update Health screening data. Automation of basic tasts
conducting online bids for broadcasting rights, introduction to virtual entertainment hubs for event broadcast complete with social distancing norms. Use of virtual reality and 4-d
visualisation for immersive experience. Olympic immersion kits as official merchandise complete with VR set, common rooms etc
sanitized travel, addressing day-of-travel areas, from check-in and boarding to baggage pick-up and post-flight cleaning: mainting all the information for atheletes, guests in database to
be used in their health and accredition profile for covid precaution.. thermal scanners, in-flight and in-travel uv light sterlising technology, and immunity passports. Monitoring and
recording entire data based on cloud solution: Pre and during travel information of participants and attendees, contact tracing during travel, monitoring of travel channels for purpose of
the games
Promoting e-tourism. Setting up entertainment centres with distancing norms including 4-d immersion experience. Discussing a no-spectator plan and basing it on public opinion through
online surveys and polls and marketing it as public’s decision. In the other case, monitoring in-venue tourists’ data including contact tracing, travel routes and travel history, vaccination
history, booking information. Ensuring secure cloud solution to ensure data and cybersecurity.
Establishing covid centres in the event based on Infrastructure as service. Availability and encouragement of telemedicine services. Monitoring athletes vital data and tests via sensors
and medicine technology.
Cloud solution for onsite and offsite test reports with profile information of the participants. Automated sanitisation of event premesis and accommodation areas
Electrical supply design and calculation software for increased needs. Back centre security and solutions for voltage maintainance .
Augmented reality performers, light and sound show, use of virtual reality and 4-d immersion technology
Conduct authentic survey and poll over the controversial decision. Use of augmented reality to have a virtual Torch relay.
 Managing stake holders
Athlete, National Olympic Committees
(NOCs), International Federations (IFs) Audience and spectators
• Official mobile app for participants for managing: Communicate clearly and transparently and make the event inclusive online
Personal info, Health info and certificates, Contact and location through live polls, videoconferencing from entertainment hubs.
tracing, Limited covid appropriate travel schedules within Olympic
village, Accommodation sanitization timings and so on. Athle Virtual audience rooms to allow people to watch the event together with
• Manage accommodation, travel schedules, event schedules via secure and tes National friends virtually
Workfo
dedicated webapps with storage based on cloud solution Olympic
Committ
rce Connect players and sports fans via social media. Starting conversation chains
ees
• Providing VR equipment for virtual practice sessions if required. with teams/ participants to offer encouragement virtually
Clear
• Online Booking system for practice and training areas in line with covid Using select local café/restraint chains to set Olympic themed events to cater
vision
norms to small groups of audiences with live telecast complete with covid
Balan precautions
• Limited media interaction or virtual interviews and media sessions.ā Sp Engagem
ced
bud
ort ent Setting transparent claim/booking recovery process. Prepare to negotiate and
get
Olym reach settlements on bookings or contract disputes.
Ceremon Educati
pic
Family Internatio
ies on
and nal E-volunteer opportunities
Internation Federati
al
Dignitar Torch Cult ons .
ies Relay ure
Operatio C Leavin
nal
excelle it ga
great
nce y legacy Workforce
Delivering a
Me Adopting online recruitment, task assignment, felicitation
Media and Marketing Marketi
great
experie
dia
(Press approach
nce
ng
partn and
Broadcast
• Automating basic work
Online platforms for bids for broadcasting and marketing ers ers)
General public Appropriate workshops briefing, training and Olympic
• Explore online marketing and offering platforms for marketing in setup
including
spectat Games-readiness processes including covid norms and
Olympic centres/entertainment hubs
ors updated course of action.
Manage information of personal info, health info, travel
history, health history via a specially designed app for
workforce

Volume of data
• Manage cost-effectively the enormous variation in data peaks and
flexibility in IT infrastructure that occur in the run-up to the Games
• Dealing with the data: secure, dedicated, agile cloud infrastructure
essential.
• Scalable cloud-based services and Infrastructure as a Service to
transition all IT services into the cloud
Solution and expectation : Cloud based services
companies to approach and offers:
Understanding the Big Data picture
• Large amount of structured and unstructured data generated
• Great opportunity to capture and understand trends and behaviour,
and to use this actionable intelligence to benefit athletes, journalists,
visitors, viewers, and online content users with predictive and
personalized services
• Using Big Data analysis techniques also helps with cybersecurity – for
identifying suspicious activities, imminent threats, and unexpected
holes in real or digital worlds that attackers could exploit.
Solutions and expectations: new tools and competencies, and new
innovative technologies that will manage the volume and variety of Big
Data, real-time
companies to approach and offers:
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Privacy and cyber security
• More personal information about athletes, press and the public is
turned into digital form on open and globally interconnected
technology platforms, the risks from cyber-attacks will rise.
• Combatting cyber threats challenging as business technologists work to
an immovable deadline, under a media spotlight
• Large numbers of stakeholders have access to vast amounts of data –
some of which is highly sensitive
Solution and expectation: enforcing strict cyber security practices;
Challenges
implementing blockchain based secure solutions
companies to approach and offers: and
consideration
in the IT
solutions
Coming of the age technology
• With the biggest section of stakeholders absent from the event- the
audience, entertainment resources have to be stepped up.
To keep intact the spirit of the massive event and glorification of
presence, technologies like Virtual reality can be brought about and
used to draw audience.
• Augmented reality based solutions can be used inside the premises : to
provide a smooth and impressive connection and presentation with the
available data
• Engaging audiences to participate in the event virtually
• AR Olympic torch relay
Solution and expectation: investment in advanced IT infrastructure
Companies to approach and offer: