Project Monitoring&Evaluation

 MONITORING
• Monitoring means that the manager or his/her
assistant conducts:
• Periodic checks on project
progress/performance to assess to what extent
the desired objectives are being realized

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 EVALUATION
• Evaluation means that at the end or in the
middle of the project implementation period,
the manager or M&E officers looks at the
overall project performance and assesses
whether the planned objectives have been
attained and whether the expected impacts
have been achieved 

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 Types of Evaluation
• Baseline evaluation: before project initiation

• Formative (Mid-term/On going Process) Evaluation: During project execution or

implementation

• Summative (Post-Project/Final/End of Project) Evaluation: End of project or end

of final phase of funding cycle

• Impact (Post) Evaluation: 1 to 10 years after project completion

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 5 KEY CRITERIA USED IN EVALUATION

• Efficiency
The productivity in project implementation. The degree to
which inputs/resources have been converted into outputs.

• Effectiveness
The degree to which the project purpose/outcome has been
achieved by the project outputs

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• Impact

Long-term positive and negative changes in human conditions

produced, directly or indirectly, as a result of the implementation of the

project

• Relevance

The validity of the overall Goal and project purpose at the evaluation

stage

• Sustainability

The durability of the benefits and effects produced by the project after
 Importance of M&E
M&E aims to facilitate:
• Effective results-based management (RBM)
• Improved institutional/organizational learning
• Strengthened accountability

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 Monitoring
M&E Evaluation
Purpose Determine if Determine the relevance,
programmes or efficiency, effectiveness
projects are progressing and sustainability and impact of
according to plan initiatives
Responsibilit Project management team/M&E M&E officer, External M&E expert
y officers
Use of Take corrective action to Helps the organization to improve future
findings ensure that Programmes and projects
programme and Ensure accountability to stakeholders, donors and
project objectives are met other different partners
Ensure accountability to
Stakeholders and donors
Focus Inputs, Activities/outputs Objectives
Expected Outcomes (project)
accomplishments, goal
indicators of achievement
Deliverables Activity reports, output reports, Evaluation reports with
programmes findings, lessons learned
Performance Report and recommendations
Project progress reports

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 Steps in designing M&E system
1. Conduct a situational analysis (Needs
assessment, problem analysis, objective
analysis and strategy analysis )
2. Construct project logical framework
3. Monitoring and evaluation matrix

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 Levels of objectives versus Results chain
Levels of objectives Results chain

Goal Impacts

Purpose Outcomes

Results Outputs
`

Activities Activities

Inputs Inputs prospernkuru@yahoo.fr Intern in Trac Plus

 Project levels of objectives and their
indicators (Sample)
Levels /hierarchy Explanations Indicators
of objectives
Impact Changes in % reduction of diseases
human/business etc % increase of level of literacy
conditions
Outcome Changes in performance, # of people using biogas plants
behavior Ratio increase of school enrollment
Output Immediate results of # of biogas plants constructed
activities/what we produce Number of classrooms constructed
Activities what we do #, of biogas plants under
construction or being construction
Inputs What amount of $ and # staff
time or any other resource $ to be invested or already invested
were invested? # partners

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 Monitoring and Evaluation Matrix
Proj M&E Indi Data collection Data analysis and use
ect questions cato
obje rs Ba Sou Wh Wh Ho Wh Wh Ho How Wh
ctiv sel rce at o is w at is o is w is o
es in of met inv oft the inv oft the get
e inf hod olv en met olv en info s
da o s ed hod ed rma wh
ta and of tion at
ne tool anal to inf
ed s ysis be o
ed use
d
Goal

Pur
outp
ut
Act