E-SUVIDHA IN INDIAN OIL

CORPORATION LIMITED
A PROJECT ON INFORMATION
TECHNOLOGY

 SUBMITTED TO:
PROF. BHARAT TANK

SUBMITTED BY:
PRIYANKA
IMRAN KHAN
GITIKA LOOMBA
MUZZAFFAR RAHIM BHAT
NIKITA NARANG
KUNAL KISHORE
GROUP INDEX NUMBER: P256
IIPM
COMPANY PROFILE
 Indian Oil Company Ltd. was established as an oil marketing
entity on 30th June 1959, and was renamed Indian Oil Corporation
Ltd. on 1st September 1964 following the merger of the refining
entity, Indian Refineries Ltd. Indian oil corporation Ltd is India’s
largest commercial enterprise, with a sales turnover of Rs. 2,
85,337 crore and a net profit of rupees 2,950 crore for the year
2008-09. Indian Oil is also the highest ranked Indian company in
the prestigious Fortune Global 500 listing (116th position in 2008).
(CONTD.)…
 International rankings
Indian Oil is the highest ranked Indian company in
the fortune Global 500 listing, the 116th
position(in 2008) based on fiscal 2007
performance. It is also the 18th largest petroleum
company in the world and the number one
petroleum company trading company among the
national oil companies in the Asia-Pacific region.
IOCl was featured on the 2008 Forbes global
2000 at position 303.
(CONTD.)…
 IOCL has four Divisions:

1. Refineries division

2. Marketing division

3. Pipelines division

4. R&D division
(CONTD.)…
Indian Oil Products

 Indian Oil's product range covers petrol, diesel, LPG, auto LPG,
aviation turbine fuel, lubricants, naphtha, bitumen, paraffin,
kerosene etc. Xtra Premium petrol, Xtra Mile diesel, Servo
lubricants, Indane LPG, Autogas LPG, Indian Oil Aviation are
some of its prominent brands.

 Recently Indian Oil has also introduced a new business line of

supplying LNG (liquefied natural gas) by cryogenic
transportation. This is called "LNG at Doorstep". LNG
headquarters are located at the Scope Complex, Lodhi Road,
Delhi.
MANUAL SYSTEM
 It was a Window Based System in which record
entering of all the employees was done manually.
 It was a very lengthy process as it demanded
shifting of records on transfer and manipulation
on promotion. The processing and evaluation of
all the employees’ records manually was difficult,
time consuming, tedious and laborious work.
 BENEFITS OF AN AUTOMATED SYSTEM
 The main benefits of an automated system in an HR department are as follows:

 The Login System: The user gets into the system using username and a unique password. Each user has its own
accessibility permission to his/her task flawlessly.

 Entry System: The records of the employees whether they be of login details of the authorized
users to the system, master employee record which contain all information about total promotions & transfers given.
Specific and Detailed information about promotions and transfers
are also entered.

 Edit System: The records of all the types whether they are of master records, promotion details
and transfer details can be edited by just giving employee’s ID number which is unique for each
employee.

 Search System: If we need to search any employee on the basis of employee ID or employee
name, we can use the search engine to do so.

 Report Generation: All types of reports are generated by the query form which contains the
option for generating Master Employee Report, Promotion Report, Transfer Report. The Master Employee Report contains
the abstract information of all the promotions and transfers given to employee during his/her whole service period.
Promotion Details Report and Transfer Details Report contains the details of all the promotions and transfers given to the
employee in his whole service period among the refineries or in same refinery’s different field.
DATABASE AND DBMS
 DATABASE - A database is a system intended to organize,
store, and retrieve large amounts of data easily. It consists
of an organized collection of data for one or more uses,
typically in digital form.

 DATABASE MANAGEMENT SYSTEMS - Digital

databases are managed using database management systems
, which store database contents, allowing data creation and
maintenance, and search and other access. A database
management system (DBMS) consists of software that
operates databases, providing storage, access, security,
backup and other facilities.
SYSTEM DESIGN
 1. Logical Design - Logical modeling deals with gathering
business requirements and converting those requirements
into a model.
 2. Physical Design - Physical modeling involves the actual
design of a database according to the requirements that were
established during logical modeling.
 3. Program Structure - During high level design, different
modules and the control relationships among them are
identified and interfaces among these modules are defined.
The outcome of high level design is called “Program
Structure” or “Software Architecture”.
CLIENT-SERVER MODEL
FRONT-END AND BACK-END
 FRONT END AND BACK END - In
client/server applications, the client part of the
program is often called the front end and the
server part is called the back end.

 Front end ASP.NET - ASP.NET is a

web application framework developed and
marketed by Microsoft to allow programmers to
build dynamic web sites, web applications and
web services.
(CONTD.)…
 Back end MS SQL Server 2005 - Microsoft SQL
Server is a relational model database server
produced by Microsoft. A database server is a
computer program that provides database
services to other computer programs or
computers, as defined by the client–server model.
SOFTWARE AND HARDWARE

 
 E-SUVIDHA
 The software uses Asp.net as Front end and SQL Server 2005 as backend tool.
 Technology .NET

Hardware Requirements:

 Hardware Platform Intel Pentium IV or above

 RAM 1 GB and above

 Hard Disk 40 GB and above

 Resolution 800 x 600 and above

 Peripherals Mouse, Keyboard, Monitor, CDROM ,Printer

 Web Browser MS Internet Explorer 6.0

 INTRANET ADDRESS FOR E-SUVIDHA - http://10.18.64.84/

LAUNCH OF E-SUVIDHA
 In 2008 the facility of ‘e- suvidha’ was launched; employees can
make use of it through intranet and can interact online in all
branches of IOCL.

 Intranet based form flow applications (e-Suvidha) has been

developed and implemented for various utilities /services
related to HR and Finance since April’08, for the benefit of
internal customer satisfaction through work-flow based on-line
systems for processing Leave, LFA claims, tracking of transfers
and promotions, issue of Certificates, Children Education
Allowance, Hostel Subsidy, Spectacles claim, Entertainment
allowance, Electricity claims and Toll charges & telephone
claim reimbursement etc.
E-SUVIDHA – REFINERIES DIVISION
 e_Suvidha manages the information regarding their
employees and contains the following features such as-
 e_Suvidha ,

 applications ,

 contact number ,

 help desk ,

 vision ,

 head quarters

 refinery links ,

 intranet links ,

 subsidiaries and useful links

E- SUVIDHA : USER INTERFACE
HELP DESK
E-SUVIDHA : LOGIN
E-SUVIDHA : MY INFO
(CONTD.)…MY FURNITURE
(CONTD.)…CHILDREN’S EDUCATION
E-SUVIDHA : WORKFLOW
(CONTD.)…PLANNING TOURS
E-SUVIDHA : E-SEWA
 e_Sewa- contains the following details:
 leave details of employee

 leave sanction

 history of leave

 leave approval

 leave encashment

 VPF declaration

 monthly attendance of employee

APPLICATIONS : SAMAY SUCHAK
(CONTD.)…
(CONTD.)…ONLINE ATTENDANCE
TRACKING ATTENDANCE
ONLINE ATTENDANCE VERIFICATION
EPS (EMPLOYEE PENSION SCHEME)
SCOPE INFO SERVER
FAQ
CONCLUSION
 
Advantages of the new system:
 Different process which used to consume a lot of time in manual system,
will be
 performed efficiently and speedily.
 All the updating done by computer will be fast and accurate.
 The efficiency level of work will always be maximum.
 We can easily find or search details about any employee.
 Timely generation of reports.
 Up to date information about the promotion & transfer information in
various divisions in different offices.
 Maintaining the history of all the employees.
 Data security can be achieved.
THANK YOU