DOCUMENTARY

REQUIREMENTS
FOR
PAYMENT
 SMALL VALUE PROCUREMENT
• Canvass/RFQ
- no erasures allowed
- should indicate brandname
- specs of the item should be indicated
- date should be within PHILGEPs posting period
• Business Permit
- should be valid within PO date (winning)
- should be valid within canvass date (non-winning)
- nature of business should be in line with the item
procured
 SMALL VALUE PROCUREMENT

Additional Requirements for the winning supplier (above 50K)

• PHILGEPS certificate/screenshot of Supplier’s directory
• Omnibus Sworn Statement
- should specify PR no. and transaction title
• Latest Income Tax Return
- should be BIR stamped received
• Tax exemption Certificate ( for Cooperatives)
- should be valid within payment date
 SMALL VALUE PROCUREMENT
Additional Requirements for the winning supplier (above 50K)
• BPI Accreditation (for seeds and planting materials)
• BAI Accreditation (for livestock animals)
• FDA Accreditation(medicines)
• FPA Accreditation (for fertilizers)
• PCAB license (for infra)- should be valid
• List of Ongoing Contracts (for infra)- signed by contractor
 SOLE/EXCLUSIVE DISTRIBUTORSHIP
• Canvass/Quotation- no erasures allowed
• Business Permit- should be valid within PO date
• Certificate of Exclusive Distributorship- should be signed by
principal supplier

Additional Requirements (above 50K):

• PHILGEPS certificate/screenshot of Supplier’s directory
• Omnibus Sworn Statement
- should specify PR no. and transaction title
• Latest Income Tax Return
- should be BIR stamped received
Thank you and God bless everyone!