ISSUES AND

CONCERNS
IN THE PROCESSING
OF PAYMENT
ISSUES AND CONCERNS
• Late submission of vouchers to Accounting
• Incomplete supporting documents
• Too many erasures
• Too many extensions/suspensions
• Approved extension of delivery of seeds was not
supported by Validation Report
• List of recipients were not submitted upon the lapse
of 60cd per Cert of Accountability
ISSUES AND CONCERNS
• Overpricing
• Same supplier but different price quotation for the same
item
• PO/Contract was dated after the activity
• Goods/services were delivered beyond the delivery period
per PO/contract
• Awarded even though the canvass date was beyond the
closing date
• Awarded even though it was not in the line of business
indicated in the business permit
ISSUES AND CONCERNS
• Abstract of Bids was not signed by all of the BAC
members
• For goods, statement of account was attached instead of
sales invoice
• For live in seminars/trainings, there were some
participants residing within the vicinity of the venue
who stayed in the venue
• Procured van rental services but only few passengers
riding the van
ISSUES AND CONCERNS
• Certification of posting in DA website was undated
• PHILGEPs posting of award was not “updated”
• TWG Report was undated
• For IT equipments,TWG Report was not presented in
detail as to compliance of the suppliers in terms of
technical specifications
• NFCC computation was incorrect
ISSUES AND CONCERNS
• Statement of Ongoing Contracts was not properly evaluated
• For cooperatives, tax exemption certificate was not attached
• Warranty Retention/Contractor’s affidavit were dated very
late
Thank you and God bless everyone!