TIME / ACTIVITY

MANAGEMENT

College of Engineering
PAF–KIET
 General Information

 Clarify your goals and make a roadmap

 Handle people and activities that waste your time
 Be involved in better delegation
 Work more efficiently
 Learn specific skills and tools to save your time
 Overcome stress and procrastination
 Signs of time wasting

 Messy desk and cluttered (or no) files

 Can’t find things
 Miss appointments, need to reschedule them late
 Unprepared for meetings
 Tired/unable to concentrate
 Unsuccessful / not on victory stand
Signs of time mismanagement

• Messy desk and cluttered (or no) files

• Can’t find things
• Miss appointments
• Late
• Tired/unable to concentrate
• Not good at things
• Stressed
• Always worried
 Goals, Priorities, and Planning

 Why am I doing this?

 What is the goal?

 Why will I succeed?

 Will this help me in my road-to-success

 What happens if I chose not to do it?

 The 80 / 20 rule

 Critical few and the trivial many

 Having the courage of your convictions

 Good judgment comes from experience

 Experiences comes from bad judgment

 Planning
1–7

 Failing to plan is planning to fail

 Break things down into small steps
 Plan Each Day, Each Week, Each Semester
 Do the ugliest thing first
 You can always change your plan, but only
once you have one!
 Tips
 Organize yourself
 File cabinet
 Time Table
 Clock

 Efficient
 Do things once
 Delegate

 Say NO

 Dedication

 One thing at a time but with full dedication

 Playing – Eating – Studying – Praying – Enjoying

 School time is School’s time …

 Relax time is Relaxing time, …
 Time wasters
 Mobile phone calls --------- chat
 Social Media -------------- Time Limit
 Functions --------------- above items
 Waiting queues ------- Plan or above
 Traffic jams ------ off peak hours, driver, Careem
 Sports on TV -- chat replies, eating time,
 Sleeping ------ power naps, timely,
 Useless, Vain talk, “Laghvi” ---- Stay away
 Physical Meeting ----- skype
 Good and Bad Times
11

 Find your creative/thinking time. Defend it

ruthlessly, spend it alone, maybe at home.

 Find your dead time. Schedule meetings, phone

calls, and boring stuff during it.

 You don’t find time for important things, you

make it
 Interruptions
12

 6-9 minutes, 4-5 minute recovery – five interruptions

kills an hour

 You must reduce frequency and length of

interruptions (turn phone calls into sms)

 Alert noise on new sms, msg popups ---> TURN IT

OFF!!
 Cutting Things Short
13

 “I’m in the middle of something now…”

 Start with “I only have 5 minutes” – you can

always extend this

 Stand up, stroll to the door, complement, thank,

shake hands

 Clock-watching; on wall behind them

 This time is for my boss/study/paid

 The four-quadrant
(Very Important – Priorities)
14

Due Soon Not Due Soon

Important 1 2
Not
Important
3 4
 Environment
 Healthy environment – upright chairs, light,
 Arms length
 Organize things
 Comfortable for yourself – Optionally comfortable
for others
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