TIME MANAGEMENT

MANAGING YOUR TIME:

Let’s consider three popular time management strategies:
Time Management Matrix
The Pomodoro Technique,
Time Blocking,
Time is your most valuable resource, if you’re not planning it,
you’re wasting it.

TOP TIP: Lost time and stress start when you don’t schedule
enough time to complete a task; always give yourself more
time than you think you need.

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

Time Management Matrix
The Matrix Model was created in the late 1980’s by
Dr Stephen Covey, a professor of Business at Utah State
University until his death. His Matrix has survived the
storm of business fads and trends and remains popular
today.
Covey, S.R. (1989) The Seven Habits of Highly Effective
People. New York: Simon and Schuster.

If you tend to lose focus, it’s the method for you.

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Time Management Matrix -
prioritisation
• Quadrant A - Urgent and Important
The Quadrant of tasks that need to be done
Crises, 'fire-fighting' and looming deadlines
are typical examples.
• Quadrant B - Important but not Urgent
The Quadrant of Quality - proactive tasks, often
habitual, that maintain or improve the quality of
your work and life. The more you expand this
quadrant, the more you reduce the other three,
• Quadrant C - Urgent but not Important
The Quadrant of Deception - plenty of people
have gone home in the evening wondering
where
all the time went. Well, it was here!
• Quadrant D - Neither Urgent or Important
The Quadrant of Waste - you know what it is
and
you know when you've been in it. The trick is to
know when you're in it. Often, it starts out as
 List of things to A B C D
do Importance Urgency Subtract the Order of
Need to do Do now score in column priority/
scale 6 scale 1 (must be B from column When to do
(unimportant) done at once) A. Number the
to to The higher scores order of
10 (essential) 5 (it can wait) in column C are priorities
priorities.
1. Print/submit
essay for today’s 10 1 9
deadline
2. Start to prepare
presentation for 8 3 5
next week’s
seminar
3. Sick child
requiring urgent 10 1 9
doctor’s appt.
4. Plan for work
meeting taking 9 2 7
place tomorrow
5. Book holiday
for next summer 6 5 1
•Use one diary, carry with you
at all times
• Enter deadlines, lectures, appointments, including
extra time needed to complete these tasks
• Check diary everyday
• Do not schedule 100% of your time, allow for
emergencies/the unexpected
• Plan time for family, friends, eating, shopping
• Create to-do list, using prioritisation
• Record follow up tasks
 Mon Tues Wed Thurs Fri Sat Sun

am Gym/ Work Gym/ Work Work House House

8-12 Work Work work work
and and
errands errands

pm Work Work Work Work Work Study Family/

12-6 Friends/
Fun

Eve BBK BBK BBK Gym Family/ Study TV

6-9 Friends/
Fun

Night TV Library Key Key Family/ Family/ Essay

9-12 reading reading Friends/ Friends/ Plan
Fun Fun
 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

The Pomodoro Technique

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

The Pomodoro Technique

If you want to get started, it’s simple.

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

The Pomodoro Technique

 Checking emails (one Pomodoro).

 Working on a presentation (three Pomodoros).

 Reading an article/researching for an essay (four

Pomodoros).

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 TIME MANAGEMENT – WATCH THE
If you want to get started, it’s simple.

VIDEO CLIP ABOUT THE

POMODORO TECHNIQUE
MANAGING YOUR TIME:

The Pomodoro Technique

In the midst of a Pomodoro, concentrate on that task
only. Prevent interruptions during that block of time.
Otherwise, you’ll get that nagging guilt during your
break.

As a rule, every four Pomodoros you complete mean

you should take a longer break of about 20—30
minutes.

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

Time Blocking

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

Time Blocking -The secret to Time Blocking is

knowing how and when you work well during the week?
A simple time management technique that gets you to organise your tasks into scheduled
events in a calendar or spreadsheet.

Successful Time Blockers plan their tasks for when they’re in the right frame of mind. In
other words, they plan the hardest tasks for the morning. This is when most people are
feeling mentally agile.

More mechanical tasks are for the afternoon to keep you productive during the slump.

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

When do you work well? Knowing this
allows you to better plan and use your
time wisely.

Schedule breaks after a long block to

prevent burn out!

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 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

WWW.BBK.AC.UK
 If you want to get started, it’s simple.

TIME MANAGEMENT

MANAGING YOUR TIME:

The Pomodoro Technique,

Time Blocking,
Time Management/Eisenhower
Matrix
WHICH ONE ARE YOU?
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 Procrastination
• Avoid lots of displacement activities
• Check that your study goals are realistic -
are you trying to do too much? - S.M.A.R.T.
• Know yourself
• Reward yourself
• Just do it - something is better than nothing
• Talk to your family members/friends, ask them
to respect your study time
 Time management quiz

Do you:
have strategies to help you plan and organise your time?
know how much time you have available for your studies?
know what makes studying more effective for you (i.e. when and where
you study best)?
keep a diary or calendar so you know when to attend lectures and when
assignments are due?