Agenda

• PMO Implementation Plan Overview

• PMO Implementation Plan Elements
• PMO Implementation Plan Success Factors
 PMO Implementation Plan Overview

Manage
• PMO Context
Plan • Hiring of the PMO Team
• Development of PM
• PMO Mission, Vision and Methodology, processes • PMO Day to Day
Goals and templates Operations • Housekeeping
• PMO Stakeholders •PMO Governance • Portfolio Inventory and • Project Reviews • Lessons Learned
• PMO Scope •PMO Type and Model Reporting • Mentoring and Coaching • Knowledge Transfer
• PMO Business Case •PMO Resources • PPM tool implementation • PMO Performance
• PMO Charter •PMO Functions and • Training and Coaching Measurement
Services Catalogue • Pilot Plan • Refinement and
•PMO Roadmap • Roll-out Plan (inc. Continuous Improvement
Milestones and Timeline Change and Comms • PMO Maturity

Define •PMO Roadmap Success

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PMO Implementation Plan Elements
Key
Key Element Questions Addressed
Question
PMO Context • Why is the organization creating a PMO?
• What will the PMO aim to achieve?
PMO Mission, Vision and Goals
Why? • Is there a strong justification for the PMO?
PMO Charter • Does the organization have the resources (people, budget, readiness) to implement
PMO Business Case a PMO?
• What areas/departments will be covered in the PMO implementation?
PMO Scope
What? • What will the PMO deliver and not deliver?
PMO Functions and Service Catalogue • What functions and services will be provided by the PMO?

PMO Governance • Where will the PMO fit in the organization?

• Who will the PMO report to?
How? PMO Type and Model • How will the PMO be configured?
PMO Roadmap Success Criteria • How will the PMO know if it has been successful in its implementation?
• What is the timeframe for the implementation?
PMO Roadmap Milestones and Timeline • What are the key achievements in the roadmap?
When? Pilot Plan • What does the PMO want to achieve in the short, medium, and long-term?
Roll-out Plan • When and how will the methodology and new working practices be piloted?
• When and how will the methodology and new working practices be rolled-out?
• Who is going to be impacted by and/or can impact the PMO implementation?
• Who are the PMO’s customers? What are their expectations? What do they want
PMO Stakeholders from the PMO?
Who? • Who will form the PMO team? Does the PMO have the right competencies in
PMO Resources
house?
• Is there a strong PMO sponsor and a strong PMO Manager?
PMO Implementation Plan Success Factors
Don’t try to run before knowing how to crawl
• Project requests captured
• PM Methodology
• Governance defined
• QA Reviews
• Simple cost tracking and
scheduling
• Few but meaningful
reports
• Capacity management • Capacity forecasting
• Methodology tailoring • Portfolio planning
• Training and coaching • Stage Gates
• Detailed cost tracking • Benefits realization
and scheduling management
• Health checks • Multiple what-if scenarios
• Additional and more • Predictive cost and schedule
sophisticated reports management
• Integrated dashboards
PMO Implementation Plan Success Factors
Other aspects you need to bear in mind for your PMO
implementation to succeed

Clear Vision Right Team

Establishing a clear and compelling Having the right team can be what
vision is key. What is it you are trying makes or breaks your PMO. As the
to achieve with the PMO? Where do saying goes, hire passion, train skills!
you want to be?

Clear Expectations Quick-wins

What is of value for the PMO It can take a long time until you reach your
stakeholders? What is in the PMO for desired level of maturity but if you focus
them? your implementation on quick-wins, value
can be delivered sooner

Communicate, communicate,
Strong Sponsorship
communicate Having a committed, supportive, and
Pic or didn’t happen. We live in a available sponsor is essential to set
social world now so use it to spread the direction for the PMO
the word about your achievements
and engage with the PMO
community