SCHOOL ADMINISTRATION

AND SUPERVISON
 Course Code: 8616
Unit 3

SCHOOL ADMINISTRATION
AND ITS FUNCTIONS

By
Dr. Safiullah
Mob: 0315-9254686
 WELCOME TO AIOU’S VIRTUAL
CLASSROOM SYSTEM
Instructions for students:
Please mute your microphone while class.
Don’t engage in chatting with other students
Ask questions if any using public chat feature
Please note that all activities are being
recorded
OUTLINES
By the end of this unit, the successful
student will be able to:
 Recognize the key differences between School
Principals/heads, Head Teachers and academic
head.
 Analyze the proportion of time spend on the key
functions of the role of School Principal
 Plan to increase the effectiveness in the role of
head of school and other educational
departments.
 Analyze the key responsibilities of
administration and administrative personals.
 SCHOOL HEADS’ RESPONSIBILITIES
Heads of School are appointed by, and are formally accountable
to higher management. The head will exercise his/her authority
in consultation with the school executive, in consideration of a
consensus of the school committee, and with due delegation of
responsibilities as appropriate.
 THE RESPONSIBILITIES OF THE
HEAD OF SCHOOL INCLUDE
 1) Strategic and Budgetary Planning
 Developing a strategic plan for the school, in consultation with
the school Executive, including the preparation of a staffing
and resource plan.
 Engaging the staff of the school and the University's senior
officers in devising and agreeing the school’s plan.
 Reviewing the performance of the school in terms of its
objectives as stated in its strategic plan and in its staffing and
resource plan.
 CONT…….
 2) Staffing
 Dealing with staff recruitment matters.
 Membership of the Selection Committees for all appointments in the
school.
 Creating a supportive working environment for all staff in the
School
 Ensuring that staff review and development is completed in a timely.
 Allocating duties to staff within the School and the management of
staff in accordance with policies and procedures.
 Approving outside earnings activities of staff members in
accordance with regulations.
 CONT…….
 3) Teaching, Learning and Research.
 Having overall responsibility for the management of the
School's program.
 Ensuring the effective delivery of high quality teaching.
 Promoting a culture of learning that is directed to
student needs.
 Developing and maintaining a vibrant research culture
 CONT…….
 4) General
 Representing the School both internally and externally.
 Managing and encouraging an information flow to staff
and students.
 Ensuring the effective operation of the School.
 The general management, subject to policy of the School.
 Prepare an annual report
 CONT…….
 5) Absence of Head of School /Acting Headship
 Where a Head of School will be absent from school for more
than three consecutive days (but less than 21 days), the
Head must appoint with the agreement of the individual
concerned, a Acting Head of School.
 ACADEMIC HEAD’S RESPONSIBILITIES

 The prime role of the Head of an institution is to provide strong

academic leadership. The Head is required to lead, manage and
develop the institution to ensure it achieves the highest
possible standards of excellence in all its activities. They will
be supported by the staff, and by colleagues.
 CONT…….
 1) Leadership and Management
 Be responsible and accountable for setting and advancing the
academic strategy of the Department.
 Be an active member of the institute and contribute to the
overall leadership and management of the staff.
 Develop and sustain appropriate structures for management.
 Promote and represent the institution both internally and
externally
 CONT…….
 2) Responsibility for Teaching and Students
 Ensure the best possible student experience through:
The fulfillment of the institutional responsibilities concerning
students in respect of their admission, instruction, progress and
examination;
Adherence to the regulations and procedures of department
Refresh and develop new programs in order to attract new
students and markets
 CONT…….
 3) Knowledge Transfer
 Create and exploit new opportunities for knowledge transfer activity
in order to secure additional income streams and new areas of
teaching and/or research
 Contribute to institution-wide initiatives in order to improve
understanding and communication of this area
 CONT…….
 4) People Management
 Ensure that departmental HR
policies and procedures are
implemented.
 Ensure that staff performance is
managed appropriately.
 Ensure all staff have access to the
necessary support.
 Engender a culture of excellence,
co-operation and respect both within
and beyond the department
 CONT…….
 5) Financial Management
 Take responsibility for
budgets.
 Manage income and
expenditure.
 Ensure that
equipment/facilities under
the institution control are
properly.
 CONT…….
 6) Quality Assurance
 Ensure all activities are
carried out to the highest
possible standards.
 Comply with auditing,
quality assurance and risk
management procedures
both internal and external
 ADMINISTRATION OFFICE AND
ITS FUNCTIONS
 Governance of the School or Centre and the establishment
and development of its strategic direction;
 Guidance and development of teaching and research;
 Guidance and development of staff and the management of
staff-related issues;
 Management of finances and infrastructure through effective
planning, revenue generation.
 Internationalization of the School or Centre.
 CONT…….
 Governance
 Establish and maintain a suitable organizational and
committee structure.
  Consult with relevant committees and staff;
  Develop and maintain the strategic and academic planning
functions.
  Develop and maintain quality assurance processes.
  Allocate duties to staff in an equitable manner to ensure the
effective and efficient performance of the teaching.
 CONT…….
 Staff Guidance and Human Resource Management
 Manage human resource issues, including the recruitment and
selection of staff.
 Comply with the Academic Enterprise Agreement and policies;
 Support professional development of staff.
 Establish mechanisms to ensure that equity and workplace
health and safety policies are observed.
QUESTIONS