PROJECT MANAGEMENT

ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

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 Agenda
• Project Management Philosophy
• Terms and Vocabulary
• PMI
• Successfully Starting a Project

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 VOCABULARY

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 WHAT IS A PROJECT?
(official definition)

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Project (defined):
A temporary activity
designed to produce a
unique product, service,
or result.

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 PROJECT CONSTRAINTS
Scope Quality

Cost Time

Resources

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 “ Yeah.. I’m going
to need that
project sooner
than we
thought.”

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 Quality / Scope

 PROJECT MANAGEMENT

TRIANGLE
Resources / Time
Cost

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PROJECT MANAGEMENT
ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

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 GOALS AND
DELIVERABLES

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 Deliverables
The output of a project that
enables the goal to be reached.

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Goals
Must have a
success
measurement.
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Describe a goal you currently have (can be
professional or personal)

Now, think of a deliverable

that will help you reach that
goal.

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PROJECT MANAGEMENT
ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

www.LearnIt.com
 Project Management
Process Groups
Initiation Planning Execution

Monitoring
and Closing
Controlling

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 Project Management
Lifecycle

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 What makes a
great
project
manager?
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 PMI Info: PIMBOK

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 PMI Info:
PMP Requirements
Experience: 4,500hrs & 3yrs
PMI Education: 35hrs

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 Can it be a
successful
project?

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Can It Be a Successful Project?

Does it have a
clearly defined and
measureable goal?

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Can It Be a Successful Project?

Does it have a
clearly defined
deliverable?

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Can It Be a Successful Project?

Is it clear who the

sponsor is?

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Can It Be a Successful Project?

Is it clear who the

Project Manager
is?

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Answer these
important questions
before proceeding with a project.

Does it have a clearly defined goal? Y N

Does it have a clearly defined deliverable? Y N
Is it clear who the requestor and sponsor is? Y N
Is it clear who the Project Manager is? Y N

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PROJECT MANAGEMENT
ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

www.LearnIt.com
Initiating Process
Group
Defines the project
Gets formal
authorization to begin

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 Initiating
Deliverables:
• Requirements Document
• Stakeholder Management Plan
• Project Charter

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 Requirements
Gathering

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PROJECT MANAGEMENT
ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

www.LearnIt.com
 STAKEHOLDER:
DEFINITION
A person who is
actively involved in the project, or
whose interests may be affected
by execution or completion of the project.

A stakeholder may also

exert influence over the project and its deliverables.

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 STAKEHOLDER
GROUPS

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 SPONSOR
Provides
resources
and

authority
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 PROJECT TEAM
Performs
activities to
produce the
project
deliverable.

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 FUNCTIONAL
MANAGERS
Provide human
resources

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 EXTERNAL PARTNERS
• Customers
• Vendors
• End users
• Community / Society

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Stakeholder Management Plan

Step 1: Step 2: Step 3: Step 4:

Identify Anticipate Prioritize Develop
Stakeholders Influence Impact Strategy

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Identify Stakeholders
Who are the key people who care about the
project (and can affect it)?
What do they know about the project already?
Who knows about the project and can help me
understand the situation?
Who doesn’t know about the project, but
should?
Who might oppose the project?

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Identify Potential Stakeholder Problems
Who might oppose the project?

What might they dislike about the project?

Might any stakeholders have hidden or

additional agendas?

Should I consider any bias factors with the

stakeholders?

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Prioritization of Impact
Interest Level

Power Level
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Develop a Strategy!
Stakeholder Relationship to the Project Prioritization of Impact Potential Strategies for
Obtaining Support or
Minimizing Opposition

       

       

       

        

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Communication Plan
Stakeholder Communication (why?) Frequency Owner

       

       

       

        

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PROJECT CHARTER
COMPONENTS

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 Project Charter
Titles the Project

Identifies Requirements,
Constraints and Risks

Gives Project Manager

Authority

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 break down
the work

WBS
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 ESTIMATING TIME

effort
vs.

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duration
 important points!
Project
Goals vs.
Vocabulary
Deliverables
and Tools

4 Questions Requirements
for Success Documents

Stakeholder Project
Management Charters

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ACTION PLAN
TOOLS &
TAKEAWAYS

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PROJECT MANAGEMENT
ESSENTIALS
With David Lieberman

Phone / 415.693.0250 Web / LearnIt.com

Email / info@learnit.com Facebook / facebook.com/Learn.iT.anywhere

www.LearnIt.com