Resolution and

Ordinance writing
 Sample Outline
I. Definition
Sample Outline

II. Resolution and Ordinance

III. What is a Resolution
I. Its process
II. How to write
IV. What is an ordinance
I. Its process
II. How to write
Resolution
Definition
Process
Resolution
• a collective manifestation, action, call, request, or inquiry in writing.
Created by the Student Government as a whole, a Committee, an LSC,
or the Legislative Body Sample text
• The goal is to introduce a solution to an existing problem, to remind
commitment, to instigate action, to congratulate, or even to condem.
It connects collective action
• It has a persuasive effect
Who can create resolution?
• According to the SG-Constitution
• The SSC Legislative Body
• The LSC Legislative Body
• Who can author Resolutions and ordinances
• The Senators or the Board Members
Ordinary process of Resolution making

Sponsorshi
Idea Passing
p
Idea: Draft of the Resolution
• Ideation process
• Consultation, reading news, interview, discussion or experience
• Complaints, grievances, committee hearings, bargaining negotiation
• Platforms, promises, call to actions, principles of your party, personal principles
• Personal drafting
• At this stage person who has an idea if he or she is a sponsor can draft the resolution or
ordinance. If he or she is not a sponsor, he or she needs to look for sponsor. A senator or a
Board Member
• Depending on your process, the Senator or Board Member will schedule an non moderated
discussion. (does not follow strict parliamentary procedure)
Non Moderated discussion
• Discuss the title
• Discuss the content
• Propose contents
• Propose amendments
Parts of a resolution
• Heading
• Student Government, the committee or LSC involve, the number, the name of
the authors or sponsors
• The Pre-ambulatory Clauses
• Whereas clause
• States all the issues that you want to resolve
• May contain a brief background of the situation
• A former agreement, a former resolution, current effort or situation, or statements by an
officer or an administrator
Pre ambulatory phrases
Operative clauses

• The state now the solutions

• They answer the issues you presented in the pre-ambulatory clauses
Sponsorship (Final Draft of the Resolution)
• Moderated committee hearings
• Parliamentary procedures
• All decisions are voted upon
• All amendments are voted upon
• All discussions are recorded
• Moderated Legislative hearings
• Strictly follows parliamentary procedures
• All amendments are subject to vote, and only the operative clauses are
subject to amendments
Passing (resolution)
• Resolution is submitted to the President, depending on the rules she
can veto it or sign it.
• If vetoed, the Legislative body may override the veto and the resolution
will still be passed sans the President’s signature
• Veto
• No partial veto
• No editing or amendment by the president, he or she can only veto or sign it.
• No such thing as amending it and then sign it, the president/governor has no
such power.
Ordinance
Definition
Process
Ordinance
• Is an additional legislation that will govern matters not covered by
Administration rules, student handbook, and other pertinent laws
that affect the students.
• It is an authoritative command the requires positive action
• Ordinances unlike resolutions needs public notice
Similar to a law making process

Drafting – 2nd reading and

Submission to
Committee 1st reading debate and
the President
level voting
Drafting

• Prepare a draft, based on consultation, experience etc etc

• Submit it the committee for proper discussion, non-moderated and
moderated.
• Ideas will float if the ordinance needs a co-author or partnership with other
committees
• Scheduling of discussion if ever with other committees
• Required attachments studies, news clippings, statements report
• Conduct of committee hearings
• Interview with complainants, interview with experts, with consultants
Submission to the Legislative Body – 1st reading
• The Legislative body will collate all resolutions and ordinance
• The presiding officer will literally read only the title only and will
distribute the draft ordinance to all members of the Body, and will be
given ample time (depending on the rules) to review the ordinance
• The presiding officer will schedule the 2nd reading of the ordinance
2 reading
nd

• The presiding officer will read the title again of the ordinance.
• The presiding officer will open the floor for debates or discussion of the
ordinance
• The presiding officer if there is any unfriendly amendment or revisions of
the ordinance will call for vote
• The ordinance will be finalized
• The presiding officer or a motion can suspend the session to cool heads down or to
give ample time
• The ordinance will be voted to be passed or not passed
Optional 3 reading
rd

• When the presiding officer, the rules or a motion calls for suspension
of the session because of a heated debate
• A 3rd reading where the ordinance will be read but no debate or
discussion is allowed
• Voting
Submission to the President
• The Ordinance will be submitted to the President for his or her
signature or veto
• When vetoed it will be returned to the Legislative Body together with
the veto message
• The Legislative Body will take a session to discuss the vetoed
ordinance, and will vote to override or not the veto.
Parts of an ordinance
• Number
• Title (should contain a single title)
• Operative part
• Declaration of Policy
• Definition of Terms
• Required Clauses
• Separability Clause
• Repealing Clause
• Saving Clause
• Effectivity