Professional Documents
Culture Documents
Final Group Requirement. Group 2
Final Group Requirement. Group 2
Information Management Publications Division Capacity Development Research and Learning Administration
Division Chief Chief Division Chief Assessment Division Chief Division AO V
Information Librarian II Creative Arts Senior Training Research and Learning Administrative
Officer III (Vacant) Specialist III Writer/Editor Specialist III Officer III Assistant III
Constant reminder on the observance of working Responsive personnel, especially during office
hours during work from home setting. hours.
Competent Personnel Maximized Competencies of personnel Trust issues, individual differences, diversity of work habits Seminars on managing work attitudes and
and attitudes behaviors
Appreciation of personnel outputs; Motivated and appreciated personnel with individual differences, diversity of work habits and Incentivization (within the office) such as
positive well-being, physically and mentally, attitudes recognition for personal success and achievements
resulting in outstanding outputs. at work and their well-being. E.g., Most
Outstanding Employee, Weight loss/gain program
Suggested appropriate coding and Enhanced System on Encoding Documents; Exclusion of external documents Assistance from other offices such as the Corporate
revision on forms created by BITS Fixed system for managing external documents; from encoding Planning and Management Service for proper
Uniform Management of documents coding and management of documents
Missing equipment at the field office and the Fixed system for inventory manned by a Unauthorized handling of Supply Accountability Seminars,
inventory. supply accountability officer/personnel equipment
System for inventory
Risk Identification, Assessment, and Calibration
Risk Assessment
Risk Identification Risk-Rating Calibration
Previous
Likelihoo Level of Existing Control Risk Risk Calibrated Risk
Cause Risk Effect Consequence Performanc
d Control Measures Factor Level Level
e
CAPACITY DEVELOPMENT DIVISION
1) Fortuitous 1) 1) Difficulty of the 2 2 4 1) R.A. 9184 1 Low Out Low
events/disasters Delay/suspension/cancellatio identifying competent and Implementing Rules stan
(COVID-19) n of the conduct of the ready SME and Resource and Regulations ding
2) Limited budget due planned and scheduled Speakers for the conduct of 2) Conduct of Annual
to technicalities in the capacity-building activities the PFMCP classes through Planning,
submission of the the twinning arrangement Performance and
Annual Procurement with select SUCs and other Management Review
Plan training programs
2) Delay in the conduct of
the PFMCP classes
1) Lack of knowledge 1) Intermediate and 1) Failure to address the 2 3 4 1) Approval of the 1.5 Low N/A N/A
and experience in Advanced modules technical developmental competency final output by the
identifying the content content might be over/under needs of the DBM SB Functional Group
of the Intermediate designed to fit the profile of members and PFMCP Head
and Advanced target participants resource speakers 2) Pilot run of the
modules 2) Delay/difficulty in the 2) Suitability of the modules developed modules
2) Limited budget due hiring of consultants/experts with the profile and needs 3) R.A. 9184
to technicalities in the that can assist in the content of the target participants Implementing Rules
submission of the design and finalization of the and Regulations
Annual Procurement Intermediate and Advanced
Plan modules
Risk Identification, Assessment, and Calibration
Risk Assessment
Risk Identification Risk-Rating Calibration
1.4 Conduct of study visit for Conduct local and Internal: Request for the conduct of 1) Availability of 1) Limited available venue 1) Exposure of DBM 1) Overlapping of the
local and foreign visitors foreign study visits DBM Officials, BITS study visit for local and knowledgeable and to accommodate a large processes study visit schedule with
as per request Management foreign visitors responded to competent speakers and group of visitors 2) Knowledge sharing other DBM activities
within three (3) working days facilitators 2) Scarcity of resources for 3) Linkage/network 2) Courses of the visiting
External: after receipt of the request, 2) Existing materials on the the conduct of foreign building students are not
The public and at least 75% of the frequent subject/topic study visits relevant to PFM
participants rated the study requested for a discussion 3) Heavy workload of
visit as very satisfactory the DBM officials and
other resource speakers
Part 5 - Opportunity Identification and Assessment
Action Plans / Monitoring and Evaluation
Opportunity Identification and Assessment Action Plans
Opportunity Assessment Action Plan for Risk/s and Opportunity/-ies
Status
Attributed Previous Responsible (Verify the
Targets Action Steps and Description Start Date End Date
Opportunities Performance Unit/ Person effectiveness of
Action Plan)
1. CAPACITY DEVELOPMENT DIVISION
Sustain capacity building N/A 50% of the capacity 1) Conversion and conduct of Capacity June 2020 December 2021 1-2) Ongoing
activities for the building activity capacity building activities through Development
competency development modules are online- the use of online and digital Division (CDD)
of DBM officials and staff, delivery-ready by the platforms
as well as partner SUC end of 2021 2) Continuous consultation with the
personnel, through the use Bids and Awards Committee on the
of online platforms preparation of the requirements
that can help in the approval and
utilization of the allocated budget
1) Readiness of a capacity N/A All three modules of the 1) Competency development of Capacity January 2020 December 2020 1) Delayed due to the
building program that will 3-Level Capacity BITS staff in the conduct of TNA and Development disruption of training-
ensure the progress in the Building Program pilot other facets of technical content Division (CDD) related activities and
competencies of the DBM tested by the end of writing through continuous non-permission to
speakers 2021 attendance in training and other attend paid online
capacity-building activities training because of the
2) Ensure the COVID-19
developmental program for 2) Continuous consultation with the 2) Ongoing
the DBM SB members, as Bids and Awards Committee on the
well as the PFMCP resource preparation of the requirements
speakers, are competency- that can help in the approval and
based utilization of the allocated budget
Opportunity Identification and Assessment Action Plans
Opportunity Assessment Action Plan for Risk/s and Opportunity/-ies
Status
Attributed Previous Responsible Unit/ (Verify the
Targets Action Steps and Description Start Date End Date
Opportunities Performance Person effectiveness of
Action Plan)
1. CAPACITY DEVELOPMENT DIVISION
1) Use of available digital or N/A 1) 50% of the PFMCP 1) Conversion and conduct of the Capacity Development June 2020 December 2021 Ongoing
online platforms for the courses developed into PFMCP courses and modules through Division (CDD)
conduct of the PFMCP classes digital learning modules the online and digital learning December 2020
and pilot tested by the platforms for its continuous delivery January 2020 Completed
end of 2021 even amidst fortuitous events like the
2) M&E report on the COVID-19
2) Evaluation of the PFMCP initial classes summarized
modules for enhancement to quarterly reports 2) Strengthen M&E efforts through
better address the submitted by the SUCs the submission of a Pro-forma
competency gaps of the PFM quarterly PFMCP class report by the
practitioners SUCs
1) Education of the public N/A 1) As many requests for 1) Posting of the study visit guidelines Capacity Development January 2020 July 2020 1) Completed. As of July 2020,
with the public financial study visit responded and and process flow on the DBM website Division (CDD) the updated DBM Citizen's
management process accommodated as as part of its inclusion in the DBM Charter has been posted on the
2) Avenue of sharing and possible Citizen's Charter January 2020 DBM website
gathering of best PFM December 2020
practices 2) Ongoing. Conversion of the
2) Digitization of some study visit April 2020 Budgeting 101 presentation
presentation materials to lessen the December 2020 materials into an audio-visual
load/presentation of the resource presentation
speakers
3. Ongoing. Due to the
emergence of the COVID-19,
3) Study visit/learning session request some request by other NGAs for
conducted with the use of online learning sessions on various
and/or digital platforms PFM topics has been conducted
online
Part 6 - Gantt Chart/Program Milestones
Pilot Run
Transition Run 2021
2020 PFMCP Twinning
with partner SUC
Arrangement with SUC
located in BARMM
Implementation
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Proposed Development of BARMM PFM Competency Framework, Curriculum, and
Content/ Modules
Pilot Run
Implementation
Coordination Meeting
with DBM Region XII 2nd batch of the Executive
and BARMM Committee Session Rescheduled due to COVID-
19
on Finance
CAPACITY DEVELOPMENT INITIATIVES FOR THE PFM
Pilot Run
Transition Run
with partner SUC
PFMCP Twinning
Arrangement with SUC
located in BARMM
Implementation
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Self- Assessment
Survey
2020 2021
Part 7
Conclusion and Recommendation
Pursuant to Proclamation Nos. 922 and 929 and Republic Act 11332, brought about by the
emergence of the Coronavirus Disease 2019 (COVID19), the Conduct of Local and Foreign Study
Visits will be temporarily suspended in 2020 as the conduct of mass gatherings (such as seminars,
training, fora, etc.) is prohibited. 2 Per DBM in the Philippine Development Plan (PDP) commitment
indicator, "engaged" means a participant's attendance to the Foundation Track and one (1) specialty
course. 3 At least 25% of the total number of Public Financial Management Practitioners, or
approximately 4,250 PFM practitioners of the 17,000+ practitioners per the Government
Management Information System (GMIS), should be engaged by 2022.
Following the definition of the PFMCP PDP commitments, an estimate of at least 2704 PFM
practitioners could have been engaged based on the number of scheduled PFMCP classes in the
1st semester of 2020. Moreover, with the seven (7) Foundation Track classes, at least 210 PFMCP
more practitioners have started their journey of developing their competencies that will eventually
result in better job performance and work outputs.
Alternative Delivery Mode for the PFMCP
As a result of the COVID-19, traditional face-to-face and classroom delivery of training have been temporarily
suspended. It led to the review and evaluation of the conventional capacity-building methods and adaption
approaches defined and demanded by the realities of the times. To avoid the dangers that the COVID-19
pandemic is causing, training delivery is rapidly shifting towards the use of online digital platforms.
It is for this reason that the Capacity Development Division is working for the digitalization of the PFMCP
courses. The CDD is working on a proposal on the conversion of all the PFMCP courses into digital learning.
This was derived by the number of scheduled specialty courses (BPT 1,23 and 6, BPT 4, BPT 5, I.A. for
Internal Auditors, IA for PFM Practitioners, and Cash Management) multiplied by the minimum number of
participants per class (30 participants).
The digitalization of the PFMCP will help the program adapt to the requirements of the new normal and
address the difficulties it is facing brought about by the pandemic. Furthermore, this new model in the delivery
of the PFMCP will help expand its coverage and reach more PFM practitioners. This will also boost the
accomplishment of the target commitment of the DBM for the PFMCP in the PDP by 2021.
Part 8 - Strategic Roadmap/ Framework
The creation of the PFMCP can be traced way back to 2011. Through E.O. 55 series 2011, it paved
the design of the PFM Committee.
The PFMCP is an integral part of the capacity-building initiative of the PFM Committee for the PFM
practitioners of the Government of the Philippines and is included in the 2014 Philippine Reform
Roadmap and the 2017-2022 Philippine Development plan. By virtue of the Executive Order No. 55,
series of 2011, the PFM Committee, composed of the Commission on Audit (COA), the Department
of Budget and Management (DBM), and the Department of Finance (DOF) through the Bureau of the
Treasury (BTr), was created to oversee the development and implementation of the Philippine
Reform Roadmap towards establishing a sound PFM system for all government agencies.
The PFMCP is a competency-based training focused on enhancing the Behavior, Attitude, Skills,
and Knowledge of PFM workers with Salary Grade levels 22 and below in the oversight and
spending agencies of the government. It was developed as a strategy to provide the PFM workforce
quality and relevant learning intervention that will translate into better workplace practices necessary
to sustain broader PFM reforms.
The PFM Reform
Accounting
EO No. 55 of 2011 PFM REFORM
Directing the integration and automation of Government Financial HR
Management Systems.
BUDGET
PFM Reform Procurement REFORM
A comprehensive reform agenda that seeks to clarify, simplify, Annual Cash
improve and harmonize the government’s financial management
Appropriation
processes and information systems . Legal/Regulatory TSA BUDGET
BTMS
PFM Committee MODERNIZATION BILL
Budget Planning
Executive Order No. 55 s. 2011 mandated the PFM Committee Tax Program Budgeting
composed of COA, DBM, DOF and Bureau of the Treasury
to oversee the integration and automation of government financial and Capacity Development
information systems, and implementation of the PFM Reform
Roadmap. GOCCs Regulation
The roadmap is implemented through six key initiatives:
•Budget Reporting and Performance Standards,
•Accounting and Auditing Reforms, LGU PFM, e.g. fiscal
•Improvement of Treasury Cash Management Operations transfer and other systems
•Liability management
•Government Integrated Financial Management Information Systems
•Capacity Building.