Presentation Skills

Engr. M. Arslan Khan

 Why Presentation Skills
Training?
O To properly structure your presentation.
O To overcome nervousness.
O To develop powerful Body Language.
O To deliver effective presentation.
O To learn what not to do during
presentation
O To design and use visual aids effectively
Common cause of Ineffective Presentation

O Failure to motivate the audience

O Confusing structure
O Execessive details
O Poorly designed slides
 Steps needed to make an
Effective Presentation

For delivering an effective presentation

We need to take the following steps:
O Planning
O Preparation
O Delivery
 Planning

O What is the purpose of your presentation?

O Who will be your audience?
O What are you trying to achieve through this
presentation?
 Planning (cont)

O Design your message

O Organize your material
O Design the look of your presentation
O Create the slides.
 Step -1: List your objectives

O Why are you making this

presentation?
O What do you expect to
accomplish?
 Step -2: Focus on the
audience

O Who are they?

O Focus on what your audience needs
to know, NOT- what you know.
O Consider audience’s level & interest
O Decide what you want the audience to
do, as a result of your presentation
 Step -3: Determine the
message

O Tailor the points to the audience’s

technical level: information needs
and interest.
O Modify the presentation for each
new audience
 Preparation

O • Fundamental rules for presentation

are:
1. Subject of presentation:
O Decide your message in advance
O Have a strong conviction on what
you want to talk.
 Preparation

2. Organize your points logically:

O What to say at the beginning?
O What you deal in the middle?
O How to close?
( May be by summarizing entire
presentation.)
 Preparation

3. Rehearse in private:
O You need to practice delivery of presentation.
Because,
’Practice makes a person perfect’

O 4. Keep notes to a minimum:

O -If necessary, use Index Cards.
O -- Jot down the main points
 Preparation

O Try to conquer nervousness:

O Try to minimize your stage-fear.
O Take deep breath and try to relax.
O If required, drink little water.
O Concentrate on topic & not the audience.
O Remember-
“Winners continue, losers stop.”
 Don’t Be Afraid

O Sometimes an audience may seem

intimidating
O But always remember they are also people
like you.
O Imagine that you are addressing your
friends
 9 Ps of how to overcome Fear of Public
Speaking

O Prior & Proper Preparation

O Prevents Poor Performance of the Person
O Putting on the Presentation
 Organizing your Delivery-
General Tips

O Announce your topic clearly

O Give an outline of your presentation in
your introduction
O State your objective upfront
 Organizing your Delivery-
The Opener

Tell them what you are going to tell them”

O - Set the tone
O - Capture your audience’s attention
O - Build rapport
O - Tailor your opener to your audience
 The Opener

Introduction:
O Start with a bang to get attention.
O Start with an ice-breaker such as a story, joke
or a quotation.
O Be warm and friendly
O Provide facts & figures
O Throw out a question
 Organizing The Delivery
(Middle)

O Say it”
Organize the presentation around
main aspects of the subject.
 Body of Presentation

O Cover the subject in logical order

O Repeat important points
O Use visuals wherever possible
O The voice should not be too fast, too high or
too slow.
 Body Language during
presentation

O SMILE
O Make Eye-Contact
O Do not lock your arms
O Knees unlocked, head up,
O Move
O Connect with the audience
O Breathe & Relax
 Organizing- The Close

O Tell them what you have told them

O Reiterate the theme
O Summarize message
O Repeat key points
O Ask for action
O End on a positive note
Three Step Process for Developing
Oral and Online Presentation