Meetings

Program Objectives (1 of 6)

 Develop a meeting plan.

 Define roles that contribute to
making a meeting more effective.
 Identify and practice behaviors
that help build a team.
 Learn and practice techniques to
better manage your meetings.

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Program Objectives (2 of 6)

 Deal constructively with

behaviors that may hinder
effectiveness.
 Evaluate the quality of meetings.
 Identify the things that go wrong
at meetings and brainstorm ways
to overcome these problems.

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Program Objectives (3 of 6)

 Describe the difference between

process and content.
 Gain knowledge of four meeting
types: information sharing,
gathering, problem solving,
decision making and
planning/strategizing.

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Program Objectives (4 of 6)

 Discuss and practice several

meeting methods: brainstorming,
agenda, free-field analysis, group
consensus and the action
register.
 Gain knowledge of the
importance of careful meeting
preparation.
 Write meeting objectives.
 Plan a meeting agenda.

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Program Objectives (5 of 6)

 Write a means to inform

participants about the meeting.
 Design an opening statement of
the purpose of the meeting.
 Describe the importance of
follow-up after the meeting and
be aware of the group method.
 Identify the difference between
task functions and group
relations functions.

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Program Objectives (6 of 6)

 Recognize some different

personalities and learn some tips
for handling some group
interaction problems.
 Participate in a meeting with
prepared notes and agenda.
 Create an action plan for meeting
effectiveness.
 Complete post work assignment
to participants’ satisfaction.

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A Challenge

Please write a one sentence

definition of
RUNNING EFFECTIVE
MEETINGS.

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Definition

A coming together of an assembly.

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Why Have
A Meeting

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Why Have A Meeting (1 of 2)

 To solve a problem.
 To make a decision.
 To develop a plan.
 To gather or convey information.
 To get a response to information.

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Meetings Are Unproductive
(1 of 2)

 Purpose of the meeting is

unclear.
 There is no agenda/organization.
 The leader tries to accomplish too
much.
 The meeting starts late.
 Too many people are at the
meeting.

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Creating An Agenda
 State the purpose of the meeting.
 Organize items to be discussed in
order of their importance,
starting with top-priority topics.
 Describe each item to be
discussed, and explain why it
must be addressed.
 Set time limits prior to
discussion.

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Conducting a Productive
Meeting (1 of 3)
 Set up the meeting room to
encourage an open exchange.
 Post the agenda in a visible
place.
 Start the meeting on time.
 State the meeting’s purpose, and
briefly review agenda items and
the time allocated to each.

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thank you

 Kodi pravalika
 Veena gajjala
 Swathi datla
 Ajay varma
 Deepak kolipaka
 Hanshita reddy
 Anusha reddy
 Aditya reddy

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