BUSINESS MANAGEMENT

(SUPERVISION) LEVEL3
MEETING

PLAN AND MANAGE

MEETINGS

Presenter : B.Edwards
OBJECTIVES
Definition of terms
Review components of effective meeting
Highlight aspects of planning a meeting
 DEFINITION OF TERMS 3

MEETING
In business terms, this generally means bringing together different people with the
common goal of reaching some type of objective or outcome

PLANNING
Planning is the process of developing strategies to create a competitive advantage, which is
supported by goals, tasks, and timelines.

MANAGE
Meeting management, also known as strategic meetings management, refers to the way you
prepare, conduct, and use a work meeting to achieve business objectives, discuss project
updates, or resolve team issues
 DISCUSSION

MEETING

VS.

EFFECTIVE MEETING
COMPONENTS OF
AN EFFECTIVE
MEETING
TO ACHIEVE AN EFFECTIVE MEETING 6

DETERMINE IF THE MEETING IS NECESSARY

INVITE ONLY THE PEOPLE THAT NEED TO BE THERE

SET A CLEAR AGENDA

COME UP WITH A SCHEDULE

SHARE PLANS FOR BIG IDEAS BEFOREHAND

TO ACHIEVE AN EFFECTIVE MEETING 7

SHARE PLANS FOR BIG IDEAS BEFOREHAND

CONSIDER EMPLOYEE STRENGTHS

TAKE NOTES AND SHARE MINUTES

END WITH A SET OF ACTION ITEMS

SET A CLEAR AGENDA
8

Consider including the following elements in your meeting agenda:

∙ A short description of the primary objective

∙ Topics that will be covered

∙ The meeting’s participants

∙ Individuals addressing specific topics

∙ Meeting time and location

∙ Meeting length

∙ Relevant background information about the topic

 Group 6- List 3 key person and highlight their role
9

Group 7- What tasks does a secretary perform:

a) Before the meeting?

GROUP ACTIVITY
5 MIN PRESENTATION b) During the meeting?

c) After the meeting?

Group 8- Identify and explain at least 3 styles of meeting

Group 9- When arranging a meeting what are the task involved

 10

Group 1 - What is the purpose of meetings?

GROUP ACTIVITY Group 2- What are typical types of meetings?

5 MIN PRESENTATION
Group 3- How do you plan for meetings?

Group 4- What do you need to prepare for a meeting?

Group 5- How can you add value to a meeting?

Group 9- When arranging a meeting what are the task involved

 11

GROUP ACTIVITY Group 10 - Justify the importance of planning a meeting ?

5 MIN PRESENTATION

Group 11- Explain what does managing a meeting entails