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CHAPTER - 5

BHR 21003
HRIS
(HUMAN RESOURCE PLANNING &
PAYROLL)
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HUMAN RESOURCE PLANNING MODULE

HRP - The function responsible in analyzing,

making projections and planning needs
and changes that are needed by human
resources.

- Proper planning will assist the

organization in maintaining its talented and
experienced employees in addition to reducing
the cost of manpower.
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PRINCIPAL ROLES OF HRP FUNCTIONS
. HUMAN RESOURCE
PLANNING

SUCCESSION
PLANNING

HUMAN RESOURCE ORGANIZATION

FORECASTING DESIGN
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PRINCIPAL ROLES OF HRP FUNCTIONS

1. HR Forecasting
• Forecasting a company’s future demand
of employees.
• Necessary procedures to achieve
objectives and strategies
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PRINCIPAL ROLES OF HRP FUNCTIONS

2. Succession Planning
• A process for identifying and developing
internal people with a potential to fill key
position in the company
• Eg. (vp, gm, ceo)
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PRINCIPAL ROLES OF HRP FUNCTIONS

3. Organization Design
• Is engage when manager develop or
change the organization
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Process of human resource planning in HRIS.

a. Taking into account strategic and tactical planning of the

organization.
b. To collect and categories data to measure and analysis
related factors.
c. To make projections based on data elements obtained.
d. To develop human resource objectives based on the
projections made
e. To develop action plans to achieve determined plans and
objectives
f. To monitor projections made and to compare it with actual
occurences
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Advantages of Computerized Planning

• Save times - Human resources planner use microcomputer

that have sufficient capacity to manipulate needed data and
perform calculations.
• Generating useful data such as future exit rates and future
growth rates.
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Limitations of Computerized Planning (Cont…)

• Planning and forecasting require numerous mathematical

computations on large amounts of data.
• Technical problem – need to repeating and adjusting the
date.
• A lot of work related to HRP module - To provide this
customization, human resource planning staff participate in
this process.
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The System Planning and Development Process

i. Project Team
- The quality of human resource information systems
depends in great measure to teamwork.
- This is done by focusing in three issue namely:
• Choice and training for team project member.
• Role of each team member is clear and matches the
objective of the project as a whole.
• Effective and frequent communication is practiced from the
beginning between members in a team and those in an
organization.
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The System Planning and Development Process

ii. The cost of HRIS

- The decision to buy a new system must be made with the
management and not done without consultation.
- Cost of developing a system is expensive.

iii. Choosing the right software

- finding and choosing a suitable software package is an
extremely critical step and will facilitate the automation
process that follows.
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The System Planning and Development Process

iv. Choosing a HRIS consultant

- Possesses effectively and knowledge in executing the
development of HRIS.
- Good and experienced HRIS consultant must be able to do
the following:
• supervise the task of designing HRIS – database
structure.
• evaluate the level of suitability for HRIS.
• identify a suitable software reseller.
• prepare or recheck request for proposal – software.
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The System Planning and Development Process

• To validate the efficiency of the software reseller.

• To propose for the best system in the market
• To provide advice on the terms and conditions to be included in
the contract during negotiations with the software reseller.
• To supervise job implementation.

HRIS consultation criteria:

• Knowledge in technical & HR areas.
• Experience in similar projects
• Skill in communicating effectively
• No affiliation with any software reseller
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The System Planning and Development Process

• Adequate source of experienced staff especially in the

process planning and developing the system.
• Easily contactable – duration of project
• Have good references from previous clients
• Reasonable fee merited to the service provided.
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The System Planning and Development Process

v. Contract and guarantee for HRIS

- the best for the project team to prepare its own
contract and not accept a standard contract provided
by the software.
- Contract for buying a software is different from other
contracts because it does not refer to a direct
purchase but more to licensing, that is receiving a right
to use it.
- Guarantee is a form of contract provided by the
software reseller together with hardware or service.
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WHAT IS PAYROLL MODULE

• Handles all aspects of processing payroll transactions for

employees.
• Payroll designed to automatically allocate employee salary
and financial across multiple program or software.
• Handles fringe benefits and computed income, performs
direct deposits to multiple employees accounts and provides
monthly, quarterly and yearly reporting.
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PAYROLL

• Paycheck - Pay slip issued by employer to

pay an employee for services
rendered.

• Payroll - a highly visible function;

every employee receives a
paycheck (and is
understandably upset if that
paycheck is incorrect)
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PRINCIPAL OF THE PAYROLL FUNCTION

TAX REPORTING EPF, SOCSO

DEDUCTION

PAYROLL

PAYROLL TAX CHECKS AND DIRECT

CALCULATION DEPOSITS
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ROLE OF PAYROLL
• Capture time worked by all employees who must report
it.
• Compute gross pay, deductions, and net pay for each
employee for each pay period.
• Distribute payments, accompanying statements, and
year-end records to each employee.
• Facilitate or arrange for the timely transfer of
appropriate monies into accounts on which payroll
writes checks.
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ROLE OF PAYROLL (cont…)

• File all necessary tax reports and payments to federal,

state, and local tax authorities.
• Report to the appropriate human resource or
accounting functions amounts collected for benefits and
other deductions.
• Conduct fundamental audits of all payroll-related
transactions.
• Distribute labor costs according to project, account, or
cost center.
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ADVANTAGES OF PAYROLL MODULE

• Payroll must take calculations with complete accuracy, and

computers certainly increase the accuracy of quantitative
data.
• Payroll systems should include complete tax tables, tax
calculation procedures, and government reporting forms.
• Provide updates to keep the system in compliance with
government regulations.
• To maintaining positive relationships with personnel and
accounting.
• To minimize dissatisfaction – discuss issues such as system
interdependency, data definitions, processing cycles.
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Actual Payments in Payroll

a. Time and Attendance

- to calculate paychecks, particularly for hourly
workers, payroll needs data from the timekeeping
function.

b. Commission
- to calculate commission payments for salespersons
and others, payroll needs information from sales.
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Actual Payments in Payroll

c. Tips.
- sometimes service business that employ workers who
receive tips, such as hotel and restaurants, records those tips for
reporting to the government.

d. Bonuses.
- management declares a bonus as a distribution of profits.

e. Pensions.
- payroll deals with pensions in two areas: pension
distributions and pension contributions.
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THANK YOU…