

UNIT 5
ORGANIZING
 Meaning
PROCESS OF ORGANISING

Establishing an
at all levels of
intentional
hierarchy in the
structure of roles
organization
for the staff
 Function of Organising

3.Assigning jobs to
1.Identifying the 2.Grouping
various position
required activities them into jobs,
holders

4.Creating a network of
relationship 5.Leading to the
so that the required accomplishment of
functions are performed desired goals
in a co-ordinated manner
 Definition
• Organizing involves the
Koont grouping of activities
necessary to accomplish goals
sO and plans,
• the assignment of these
Donne activities to appropriate
departments, and
l • the provision of authority
delegation and Co-ordination.
 Definition
• Organizing is the establishing of
effective behavioral relationship
among persons

GR • so that they may work together

effectively and

Terry
• gain personal satisfaction in doing
selected tasks under given
environmental conditions
• for the purpose of achieving some
goal or objectives.
 Steps in Organizing
Establishing objectives

Designing Plans and Policies

Identifying specific activities

Grouping activities according to available resources

Delegating the authority necessary to perform the activities.

Tying the groups together through authority relationship &

communication.
 Allotment of
Delegation of
duties to
authority
specified
Grouping of persons Defining
activities relationship

Determination Co- ordination of

of activities various activities

FUNCTION
S OF
ORGANISA
TION
 Classification
of
Organization

Formal Informal
Organisation Organisation
 FORMAL
ORGANISATION


• An organizational structure
which clearly defines
• the duties,
MEANIN • responsibilities,
G • authority and
• relationship as prescribed
by the top management.
 FORMAL
ORGANISATION


• Represents the classification of

activities within the enterprise,
• indicate who reports to whom
and
MEANIN • explains the vertical flow of
G communications
• which connects the chief
executive to the ordinary
workers.
 INFORMAL
ORGANISATION

• organizational structure which
establishes the relationship
• on the basis of the likes and dislikes
of officers without considering
MEANIN • the rules, regulations and
G procedures.
• The friendship, mutual
understanding and confidence are
some of the reasons for existing
informal organization.
 Differences between Formal and
Informal Organisation
Formal Organisation Informal Organisation

• It is created deliberately • It is spontaneous.

• Authority flows from

• Authority flows from top to bottom or
top to bottom horizontally.
• Arises from man‘s quest
• Created for
technological purpose for social satisfaction
• No such permanent
• It is permanent and nature and stability
 Differences between Formal and
Informal Organisation
Formal Organisation Informal Organisation
• 5. It gives importance to • It gives importance to people
terms of authority and and their relationship.
function. • It arises due to social
• 6. It arises due to interaction of people
delegation of authority • No such written rules and
• 7. Duties and duties.
responsibilities of workers • Informal organisation tends
are given in writing to remain smaller.
•  8. Formal organization
may grow to maximum
size
DELEGATION OF
AUTHORITY

 DELEGATION OF
AUTHORITY

• Process which enables a person to
MEANIN assign a work to others with
adequate authority to do it.
G • The authority can be delegated
but not the responsibility.

Considered as the
It is acknowledged
most important
one of the sure rest
methods of training
and best methods of
subordinates and
getting better results
building morals.
 Authority
• Power to make decisions which
guide the actions of others.
Meaning • power to give orders and make
sure that these orders are obeyed.

there is a need to
In order to finish the delegate authority and
work in time follow the principles of
division of labour.
 DEFINITION

Koonts • Authority is the power ot
command others
and • to act or not to act in a manner
O‘Donnel deemed by the possessor of the
authority to further enterprise or
l departmental purposes

• It is the sum of powers and rights

• entered to make possible the
Luis Allen performance of the work
delegated
 Responsibility

It is the obligation to do
something.

In other words, it is the obligation to perform the

tasks,
functions, or
assignments of the organization.
 Responsibility

The essence of responsibility is

obligation.

If a person is entrusted with any

work, he should be held responsible
for the work that he completes
 Responsibility
• Responsibility is the obligation of
individual
Davis • to perform the assigned duties to
the best of his ability under the
direction of his executive leader.

Theo • Responsibility is the obligation

of subordinates
Haiman • to perform the duty as
n required by his superior.
Principles of Delegation
Parity of
authority and
responsibilit
Non- y
delegation of Unity of
responsibilit command
y

Definition of
Delegation to PRINCIPLES limitation of
go by results
authority
Steps in Successful Delegation
Process
1.Deciding the
goals to be
achieved

2.Establishment
5.Control
of definite
system
responsibility

3.Determining
4.Training what to
delegate
 General
delegation

Specific
delegation

Written
delegation

Unwritten
delegation
TYPES OF
DELEGATION
Formal
delegation

Informal
delegation

Downward
delegation

Sideward
delegation