UPDATES ON PERSONNEL

MATTERS
District Administrative Officer II & HR-Designates
Virtual Conference
April 21, 2021 @ 1:00-4:00 pm
1. Submission of ROV and documentary
requirements

• Authenticated PRC License

• PSA/NSO Birth certificate
• Complete documentary requirements
2. Processing of Salary differential due to Salary
Adjustment

• Documentary requirements (NOSA):

 Soft and hard copy of payroll
 Approved working papers
 Approved NOSA
 Approved certification of leave with or without pay
 Approved service records
3. Processing and Computation of Individual Salary Claim

• First Salary Claim Computation:

 Working days of the month as divisor
 Deductions:
 GSIS (PS): 9% regardless of accrued number of days(Calendar days)
 PHIC: 1.5% of the basic salary 15 working days or more
 HDMF: P100.00 if 15 days or more
 Tax: depends on tax rate
• Succeeding Salary Claim Computation:
 22 days as divisor
3. Processing and Computation of Individual Salary Claim

• Substitute
 Working days of the month as divisor
 Deductions:
 GSIS (PS): 9% of actual days served (Calendar days)
• Maternity Claim
 30 days as divisor
 refer to school calendar on the exact date of vacation period (including Saturday and
Sunday)
4. Submission of SALN(c/o Neilmark P. Alesna)

• Hardcopy of transmittal received from ombudsman

• Softcopy of scanned SALN
5. Submission of Form 7 and DTR

• Concerns:
 Deadline of submission at Division level every 5th day of succeeding month
 Accrued leaves not posted/updated in leave management
 Time log in the DTR and IDLAR must the same
 There should be Time In and Out in the morning and afternoon
 With complete attachments
 Certification on quarantine period must be CALENDAR DAYS
6. Submission of Form 6 to be approved in the
Division Level (more than 15 days)

• Name of the signatories:

 Certified Correct: NORBERTO S. MANLANGIT, CE, MPA
Administrative Officer V
 Recommending Approval: PSDS/DCP
 Approved: EUFEMIA T. GAMUTIN, CESO V
Schools Division Superintendent
6. Submission of Form 6 to be approved in the
Division Level (more than 15 days)

• Documentary requirements:
 Maternity Leave: (2 weeks before the delivery)
 Form 6 (4 copies)
 Medical Form 41
 Division Clearance
 Personal Leave: (5 days before the inclusive date of leave)
 Letter of Intent
 Form 6 (4 copies)
 Division Clearance (regardless of number of days)
6. Submission of Form 6 to be approved in the
Division Level (more than 15 days)

• Sick Leave with or without pay (15 days or more)

 Form 6 (4 copies)
 Medical Certificate
 Division Clearance
 If without pay attached PSU Form - Notice of Inactive Status
6. Submission of Form 6 to be approved in the
Division Level (more than 15 days)

• Special leave (Quarantine period)

 Form 6 (4 copies)
 Quarantine Clearance from Barangay/School Nurse
 14 calendar days
7. Submission of Reinstatement Form and
attachments
• Submit 1 week before the termination of the approved leave
• Data needed must be correct in the Reinstatement Form
• Documentary requirements:
 Duly filled-up reinstatement form (3 copies)
 Approved Form 6 (3 copies)
 Medical Form 41 (3 copies)
 Medical Form 211(3 copies)
 Approved Division Clearance
 If Maternity Leave (live birth) attach photocopy of birth certificate of the child
8. Application/Request to Travel Abroad

• Pursuant to Unnumbered Regional Memorandum dated April 29, 2019

re: Approval on Request for Travel Abroad
• 45 days before the departure submitted to Division Level
• Documentary requirements:
 Letter of Intent
 Form 6
 Division Clearance
 Endorsement from the School Head and District Head
 If more than 15 days submit PSU Form – Notice of Inactive Status
9. Submission of updated Personal Date Sheet
(as of January 1, 2021)

10. Filling up of Personal Data Sheet

Do not leave blank

11. Filling up of PDF

Do not leave blank

12. Updating of 201 File

13. Updating of Service Records in the HRIS

• Correct Salary Schedule • Personal Data Sheet in the HRIS

• Inclusive dates  Employee Number
• Remarks  DepEd Email
 Contact number (GSIS updating)
• LWOP
• School Assignment
• Plantilla Item Number
14. Submission of List of Employees due to Step
Increment and Loyalty (monthly)
• Step Increment
(CSC DBM Joint Circular No. 1, s. 2012)
 Leave of absence with or without
pay for more than 3 months (90
days) shall be deferred
corresponding to the period of such
absence/non performance of actual
duties and responsibilities
• Loyalty cash award
(COA Circular No. 2012-001)
 10 years - aggregate of not more
than 50 days authorized VL without
pay
 5 years - aggregate of not more than
25 days authorized VL without pay
 END
TO GOD BE ALL THE GLORY