Professional Documents
Culture Documents
Agenda
• Service & IT Service Management & Objectives
• Key elements
• ITIL Service Lifecycle
• Key Concepts to understand
• CORE ITSM Components
• Service Strategy
• Service Design
• Service Transition
• Service Operation
• Continual Service Improvement
• Benefits of These Core Components
• Change Management Process explained in ITIL
• Helpdesk Management Process explained in ITIL
• Benefits of ITSM
• Conclusions and Recommendations
Service Management
ITIL v3
SERVICE
What is an IT Service?
An "IT Service" is a set of IT-related functions (HW & SW)
Service Management
ITIL v3
Good IT Service Management ensures that Customer requirements and expectations are met with
consistency.
INFRASTRUCTURE ENVIRONMENT
Service Management
ITIL v3
Needs
Cost Quality
Service Management
Key Elements
ITIL v3
Problem Management
Software
PROCESS PRODUCTS
Capacity Planning Tools / Technology
Configuration
Management
PARTNERS
Project Manager / Team Suppliers / Outsourcers
Service Management
ITIL v3
Service Management
ITIL v3
Service Design –
Service Strategy
establish
– establishes an
solutions to meet
overall strategy
requirements
for IT Services &
ITSM
Demand mgmt Capacity mgmt Asset & Config mgmt Request Fulfillment Service measurement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt 7-Steps improvement
mgmt
Continual
Service Service Service Service
Service
strategy design transition operation
Improvement
9
Service Management
ITIL v3
Key Concepts
• Configuration Management System (CMS)
Tools and databases to manage IT service provider’s configuration data
Contains Configuration Management Database (CMDB)
Records hardware, software, documentation and anything else important to IT
provision
• Release Management
Collection of hardware, software, documentation, processes or other things require to implement
one or more approved changes to IT Services
• Incident: Unplanned interruption to an IT service or an unplanned reduction in its quality
• Work-around: Reducing or eliminating the impact of an incident without resolving it
• Problem: Unknown underlying cause of one or more incidents
• Processes(s): are structured sets of activities designed to achieve a specific objective.
• Function(s): are self-contained subsets of an organization intended to accomplish specific
tasks. They usually take the form of a team or group of people and the tools they use.
Service Management
ITIL v3
Key Roles
• Roles: are defined collections of specific responsibilities and privileges. Roles may be held by individuals
or teams. Individuals and teams may hold more than one role. ITIL® emphasizes a number of standard
roles include, most importantly:
• Service Owner: Accountable for the overall design, performance,
• integration, improvement, and management of a single service.
• Process Owner: Accountable for the overall design, performance, integration, improvement, and
management of a single process.
• Service Manager: Accountable for the development, performance,
• and improvement of all services in the environment.
• Product Manager: Accountable for development, performance, and improvement of a group of related
services.
Service Management
ITIL v3
Service Management
COREITILITSM
v3
COMPONENTS
Incident
Management
Problem
Management
Service Desk
Release
Service Support Management
Configuration
Management
Service Management
Change
Management
Service Level
Management
Availability
Management
Service
Continuity
Management
Financial
Service Management Management
ITIL v3
Service Management
ITIL v3
Service Management
SERVICE ITIL v3
STRATEGY
What are we going to provide?
Can we afford it?
Can we provide enough of it?
How do we gain competitive advantage?
Perspective
Vision, mission and strategic goals
Position
Plan
Pattern
Must fit organisational culture
Service Management
ITIL v3
Processes
Demand mgmt Capacity mgmt Asset & Config mgmt Request Fulfillment Service measurement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt 7-Steps improvement
mgmt
Continual
Service Service Service Service Service
strategy design transition operation Improvement
17
Service Management
ITIL v3
Develop Strategic
SERVICE ASSETS
Resources
Things you buy or pay for
IT Infrastructure, people, money
Tangible Assets
Capabilities
Things you grow
Ability to carry out an activity
Intangible assets
Transform resources into Services
Service Management
SERVICE PORTFOLIO
ITIL v3
MANAGEMENT
Service Management
ITIL v3
Service
Design
• How are we going to provide
it?
• How are we going to build it?
• How are we going to test it?
• How are we going to deploy it?
Service Management
ITIL v3
Demand mgmt Capacity mgmt Asset & Config mgmt Request Fulfillment Service measurement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt 7-Steps improvement
mgmt
Continual
Service Service Service Service
Service
strategy design transition operation Improvement
22
Service Management
ITIL v3
23
Service Management
ITIL v3
Business
SLR SLA
IT Organization
OLA UC
UC
24
Service Management
ITIL v3
Capacity management
• Capacity Management provides a point of focus and management for all capacity and
performance - related issues, relating to both services and resources.
• The goal of the Capacity Management process is to ensure that cost-justifiable IT capacity in
all areas of IT always exists and is matched to the current and future agreed needs of the
business, in a timely manner.
• Capacity Plan
documents the current levels of resource utilization and service performance
forecasts the future requirements
• Capacity Database (CMIS - Capacity Management Information System)
Capacity plan
Capacity performance data
Business forecasts
• Sub-processes:
Business Capacity Management – translates business needs and plans into
requirements for service and IT infrastructure
Service Capacity Management – manages, controls and predicts the performance and
capacity of the IT services
Component Capacity Management – manages, controls and predicts the performance,
utilization and capacity of IT components
25
Service Management
Information Security
ITIL v3
Management
• Confidentiality
– Making sure only those authorised can see data
• Integrity
– Making sure the data is accurate and
not corrupted
• Availability
– Making sure data is supplied when it is
requested
Service Management
ITIL v3
• It is essential that Supplier Management processes and planning are involved in all
stages of the Service Lifecycle, from strategy and design, through transition and
operation, to improvement.
• Supplier service improvement plans (SSIP) - records improvement plans with the
supplier
• Supplier survey reports - feedback gathered from individuals that deal with supplier
• Supplier & Contract performance report – input for the review meetings to manage the
quality
Availability Management
Goal: To ensure that the level of service availability delivered in all
services is matched to or exceeds the current and future agreed needs of the business in a
cost-effective manner.
28
Service Management
ITIL v3
Normal
Detect Diagnose Repair Recover
Service
MTRS – Mean Time to Restore Service (depends on MTTR – Mean Time To Repair individual IT components)
MTBF – Mean Time Between Failures – Failure free period
MTBSI – Mean Time Between System Incidents – The mean period of time between two system incidents
Service Management
ITIL v3
Availability Management
Availability: the ability of a service, component or CI to perform its agreed function when
required. It is often measured and reported as a percentage:
(Agreed Service Time
(AST) – downtime)
Availability (%) = ———————————- X 100 %
Agreed Service Time (AST)
Note: Downtime should only be included in the above calculation when it occurs within the
Agreed Service Time (AST). However, total downtime should also be recorded and
reported.
Reliability: a measure of how long a service, component or CI can perform its agreed
function without interruption. The reliability of the service can be improved by increasing the
reliability of individual components or by increasing the resilience of the service to individual
component failure. It is often measured and reported as Mean Time Between Service
Incidents (MTBSI) or Mean Time Between Failures (MTBF):
30
Service Management
ITIL v3
Processes
• Deliver services that are required by the business into operational use
• Implement all aspects of the service
• Application and adaptation of service design, including arranging for modification
of the design, where the need is detected during transition
• Support knowledge transfer, decision support and re-use of processes, systems
and other elements
Demand mgmt Capacity mgmt Asset & Config mgmt Request Fulfillment Service measurement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt 7-Steps improvement
mgmt
Continual
Service Service Service Service
Service
strategy design transition operation Improvement
33
Service Management
ITIL v3
Service Management
ITIL v3
Knowledge management
• Vital to enabling the right information to be provided at the right place and the right
time to the right person to enable informed decision
• Stops data being locked away with individuals
• Obvious organisational advantage
Data-Information- Knowledge-Wisdom
Service Management
ITIL v3
Service Management
ITIL v3
Application
Release Data Document
Data
Configuration
Definitive
Management
Media Library DB
Service Management
ITIL v3
Service Management
ITIL v3 Change
Types
Normal
Non-urgent, requires approval
Standard
Non-urgent, follows established path, no approval needed
Emergency
Requires approval but too urgent for normal procedure
Service Management
Change Advisory
ITIL v3
Board
Change Manager (VITAL)
One or more of
Customer/User
User Manager
Developer/Maintainer
Expert/Consultant
Contractor
CAB considers the 7 R’s
Who RAISED?, REASON, RETURN, RISKS, RESOURCES,
RESPONSIBLE, RELATIONSHIPS to other changes
Service Management
Release
ITIL v3
Management
Release is a collection of authorised and tested changes
ready for deployment
A rollout introduces a release into the live environment
Full Release
e.g. R54
Delta (partial) release
e.g. R54.1, R54.2
Package
e.g. Windows Service Pack
Service Management
ITIL v3
Service
Operation
• Maintenance
• Management
• Realises Strategic Objectives and is where
the Value is seen
Service Management
ITIL v3
IT Operation mgmt
Functions
Technical mgmt
Service Desk
Demand mgmt Capacity mgmt Asset & Config. mgmt Request Fulfillment Service measurement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt 7-Steps improvement
mgmt
Continual
Service Service Service Service
Service
strategy design transition operation Improvement
43
Service Management
ITIL v3
To coordinate and to carry out the activities and processes required to deliver and
to manage services at agreed upon levels to business users and customers.
To enable effectiveness and efficiency in delivery and support of IT Services.
Responsible for the ongoing management of the technology
Includes the implementation and carrying out of all ongoing activities required to
deliver and support services.
Realizing the value customers wants
Service in Prod.
Service Service operated
environment
Operation processes with agreed level
44
Service Management
ITIL v3
45
Service Management
ITIL v3
46
Service Management
ITIL v3
Incident Classification
Categorization
Application, Hardware, Service Request, Security Incident
WHY? To establish trends for use in Problem Management and other IT Service
Management (ITSM) activities
Prioritizing
Impact : extent of the deviation from the normal service level; aspects
are the number of users and the service concerned
Urgency : To what extent the solution of an incident can be postponed
47
Service Management
ITIL v3
48
Service Management
ITIL v3
Problem Management – Key Terms
Problem - The unknown underlying cause of one or more Incidents
Proactive Problem Management:
Identifies areas of potential weakness
Identifies workarounds
Reactive Problem Management
Identifies underlying causes of incidents
Identifies changes to prevent recurrence
49
Service Management
ITIL v3
Request
Fulfilment
• Information, advice or a standard change
• Should not be classed as Incidents or
Changes
• Can we give more examples?
Service Management
ITIL v3
Access
Management
• Right things for right users at right
time
• Concepts
– Access
– Identity (Authentication, AuthN)
– Rights (Authorisation, AuthZ)
– Service Group
– Directory
Service Management
ITIL v3
Service
Desk
• Local, Central or Virtual
• Examples?
• Single point of contact
• Skills for operators
– Customer Focus
– Articulate
– Interpersonal Skills (patient!)
– Understand Business
– Methodical/Analytical
– Technical knowledge
– Multi-lingual
• Service desk often seen as the bottom of the pile
– Bust most visible to customers so important to get
right!
Service Management
ITIL v3
Demand mgmt Capacity mgmt Asset & Config mgmt Request Fulfillment 7-Steps improvement
Service portfolio
Service level mgmt Change mgmt Incident mgmt Service reporting
mgmt
Service catalogue
Strategy Generation Transition Pl & Sup Event mgmt Service measurement
mgmt
Continual
Service Service Service Service
Service
strategy design transition operation Improvement
53
Service Management
ITIL v3
Continual Service Improvement
Purpose
• Aims to continually align IT services to changing business needs by identifying
and implementing improvements
• Continually looking for ways to improve process efficiency and effectiveness as
well as cost effectiveness
Service Management
Service
ITIL v3 Measurement - Metrics
Metrics:
define what is to be measured
are a system of parameters or ways of quantitative assessment
Include the way of how the measurement is carried out
Types of metrics:
Technology metrics
(e.g.. Application performance, component serviceability, components, MTBF etc.)
Process metrics
(e.g. efficiency, compliance, KPIs-Critical Success Factors, etc.)
Service metrics
(e.g. availability, quality, Customer Satisfaction, etc.)
Why?
Validation – Soundness of decisions
Direction – of future activities
Justify – provide factual evidence
Intervene – when changes or corrections are needed
55
Service Management
ITIL v3
56
Service Management
ITIL v3
57
Service Management
Service
ITIL v3 Reporting - Objectives
Identify the purpose, the target audience and what the report will be used for.
Build a business-focused Service Reporting Framework.
Define and agree the policy and rules with the Business and Service Design
about how reporting will be implemented and managed.
Agreement on what to measure and what to report on
Agreed definitions of all terms and boundaries
Basis of all calculations
Reporting schedules
Access to reports and medium to be used
Meetings scheduled to review and discuss reports.
58
Service Management
ITIL v3
Service Management
ITIL v3
ITSM
Cut IT costs
•Streamline IT support through automation of processes
•Optimize resource usage through better visibility and planning
•Measure, monitor and reduce cost of service provision
Maximize productivity and customer retention through
better services and support
•External IT support is more responsive and consistent, increasing customer
satisfaction and
retention
•Internal IT support is more effective, keeping business users productive and
increasing capacity to generate revenue
Gain a competitive edge through increased agility
•Become more responsive to the needs of the business
•Streamline IT support and drive a transformation from reactive to proactive IT
•Take new lines of business to market quicker through faster delivery of supporting IT
services
Mitigate risk and ensure business continuity
•Plan changes and assess impact
•Escalate decision-making to management
Service Management
ITIL v3
Conclusions and
recommendations
ITIL is an enabler for process
improvement
A combination of
processes/people/tools is required
Always measure your progress by
measuring before andafter process
improvements
IT process planning tool — other
departments may already have a tool to
plan/measure business processes
Service Management
ITIL v3
Service Management