INTRODUCTION TO ASP GROUP

V3 – March 2022

Version.3 (March 2022) ASP Group Training

 One Step Ahead !!!
Integrated Management System

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 MISSION

WE MANAGE SHIPS SAFELY

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 THE VISION STATEMENT

To be the first choice globally positioned International Ship

Management Company continuously delivering the highest standard of
service that meets and exceeds clients expectations through objectively
measured performance.

We will provide dynamic ship management service that is safe,

environmentally conscientious, reliable, cost effective and which will
add significant and sustainable value to our clients business.

This Vision will be accomplished with our core values of Safety and
Integrity through performance and partnership.

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 ASP Policy Index

POL-01 Health, Safety, Security & Environmental Policy R8

     
POL-02 Quality Policy R5
     
POL-03 Business Conduct & Ethics Policy R5
     
POL-04 Code of Conduct R5
     
POL-05 Privacy Policy R5
  Drug & Alcohol Policy (Seagoing) & R7
POL-06 R6
Drug & Alcohol Policy (Shore based)

POL-07 Email, Internet & Communication Policy R5

POL-08 Sexual Harassment Policy R5

     
POL-09 Bullying Policy R5
     
POL-10 Equal Opportunity Policy R5
     
POL-11 Cyber Security Policy R3
     
POL-12 Fraud Policy R0
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POL-13 Anti-Modern Slavery Policy R0
 Alcohol requirements

POL 6 – Drug & Alcohol Policy (Seagoing)

ASP Ship Management’s Alcohol for all vessels is in accordance with OCIMF
Guidelines for Control of Alcohol on Board Ship and is 0.00% Blood Alcohol
Concentration (BAC) while on duty and 0.04 grams per 100 milliliters of blood (0.04%
BAC) whilst off duty. Terminal or local regulations more stringent to be above will take
precedence in case the vessel calls at such ports or terminals.

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 ASP’s Golden Rules

Permit to Work System.

Safe Navigation of the Vessel.
Deployment / retrieval of the Gangway or Pilot ladder.
Mooring operations.
Machinery Equipment.
Management of Change.
Handling of chemicals and hazardous substances.
Appropriate Personal Protection Equipment (PPE).
Contractor Induction.
Confined Space Entry.
Emergency Procedures.

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 We Believe in QUALITY

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 STAR IPS

Plan preventive and corrective

maintenance work
Issue requisitions and direct purchases
Stock Keeping
Control plant inventory
Evaluate plant criticality and condition
Receive and handle documents forms etc
Administrate, control and distribute QA
procedures (ISM, ISPS, ISO etc.)
Follow up surveys and certificates.
Report and follow up events and lessons
earned
Assists in port state and flag state
inspections
Report work done

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 User Friendly Features

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Overdue Jobs in Star
 Requirements for Hand Over Notes

1-V-ISM-012 Officers

All Officers are responsible to the Master through their respective Department Heads and
must carry out promptly and to the best of their ability, all lawful orders of either the
Master or their Department Head. They are responsible for assigning work to those under
their supervision and must see that subordinates perform duties as directed.
The company defines key personnel onboard as the Master, Chief Officer, Chief Engineer
and 2nd Engineer (First AE).

While all Officers are to complete written handover notes, in case of key personnel
defined above, in addition to the handover notes compliance with the following is
required:

V-OAM-001: Master’s Handover Checklist

V-OAM-002: Chief Engineer’s Handover Checklist
V-OAM-001A: Chief Officer’s Handover Checklist
V-OAM-002A: Second Engineer’s Handover Checklist
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 Requirements for Employee Development
Reports

1-V-ISM-012 The Supervisor responsible for completion of V-OAM-003B Appraisal and

Development Review- Officers , V-OAM-003C- Appraisal and Development Review- Ratings
or V-OAM-003D - Cadet Sea Phase Appraisal shall be:
 Requirements for Promotion Training and
Evaluation (PTE)

1-5.7 The Promotion Training & Evaluation (PTE) Form shall be held in the crew
member’s possession and be shown at the crew manager’s office for their appraisal
during the debriefing and briefing done ashore. On completion the original of this form
shall be filed in the seafarer’s personal file at the Crew Managers office.

The following forms to be used for Promotion Training Evaluation:

• V-OAM-021 - Promotion Training and Evaluation-Cover Page;

• V-OAM-021A – PTE – Chief Officer;
• V-OAM-021B – PTE – 2nd Officer;
• V-OAM-021C – PTE – 3RD Officer;
• V-OAM-21D – PTE – 2nd Engineer;
• V-OAM-21E – PTE – 3rd Engineer

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 Rest Hours

1-4.11 The Master shall ensure V

-OAM-006 - STCW Rest Record (or use the
software “ISF Watchkeeper”) is kept for every
Seafarer. The records should be maintained on a
daily basis, reviewed and then issued to each crew
member at the end of each month, duly signed and
endorsed by the Master and the Seafarer.

The Master must complete V-OAM-006A – Rest

Hours Compliance Verification Checklist and send
the completed document to the DP every Monday.

All persons who are assigned duty as an Officer in

Charge of a watch or as a rating forming part of a
watch and those whose duties involve designated
safety, presentation of pollution and security
duties, shall be provided with a rest period as per
prescribed in the Table below:
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The Master is to ensure that as a minimum, every Seafarer is provided with not less
than 10 hours rest in total, in any 24 hour period, provided that:

• The 10 hour period may be divided into not more than two periods, one of which shall
be not less than 6 hours;
• The interval between consecutive periods of rest shall not exceed 14 hours; and
• The minimum hours of rest shall not be less than 77 hours in any 7 day period

All persons who are assigned duty as an Officer in Charge of a watch or as a rating
forming part of a watch and those whose duties involve designated safety, presentation
of pollution and security duties, shall be provided with a rest period as per prescribed in
the Table below:
ISF Watch Keeping Online
MLC Complaint Procedures
 Bridge Watch Keeping

On vessels where the Chief Officer does not routinely keep a

navigational watch arrangement must be made to ensure that
the Chief Officer stands a bridge navigational watch at least
once every 15 days in order to maintain the performance and
conduct as a watch keeper.
 Company Permit System

3-3.1 Permit to Work Guidelines

The Permit to Work (PTW) System consists of permits as follows:

• V-PER-001 - Confined Space Entry Permit

• V-PER-002 - Hot Work Permit
• V-PER-002-A- Hot Work Approval -Tankers
• V-PER-002-B- Hot Work Endorsement – Non- Tankers
• V-PER-003 - Electrical Isolation Permit
• V-PER-004 - Pipelines and Pressure Vessels
• V-PER-005 - Work Aloft & Over side
• V-PER-006 - Underwater Work
• V-PER-007 - Ballast Pump Room/Bow Thruster Room Entry Permit
• V-PER-008 – Approval to work on Critical Equipment

Each Permit is to be numbered consecutively and all questions/statements are to be

considered.

All relevant sections are to be completed and N/A selected where the question is not
Confined Space Entry
Notification Flow Chart
 Risk Management – Flow Chart -VOM 8.12

3 pronged approach
 JSA,
 RA,
 Risk Registers

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 CPA/TCPA

9-2.1 Minimum CPA and TCPA:

As a guideline, on ocean passages a minimum CPA of two miles for all vessel / targets
should be maintained.
On coastal passages, subject to traffic volumes, a minimum CPA of one mile for all other
vessels/targets should be maintained.
Approaching port, in the confines of a harbor and whilst transiting Traffic Separation
Scheme the CPA/TCPA may reduce and will be determined by good seamanship. Any
such changes are to be included by the Master in his Daily orders.
In cases where both the criteria re CPA/TCPA cannot be concurrently met (i.e. CPA less
than 2nm on ocean passage/CPA less than 1nm on coastal passages with a minimum
TCPA of 20 minutes) the OOW on the bridge must immediately notify the Master.

9-1.1 Safe Navigation - Course and speed must be set so as to provide an adequate
margin of safety in the event of an unanticipated emergency situation at all times.
 ECDIS familiarization

VOM - 9-B-1.1 ECDIS Policy

ASP Ship Management Group (ASP) is committed to ensure that all the vessels managed
or owned shall achieve the ECDIS compliance as required by the IMO by the applicable due
dates and those specific procedures shall be developed, implemented and periodically
reviewed for compliance. The procedures will be developed keeping in mind that all the
vessels are safely navigated at all times and that the voyages are planned on a berth to
berth basis. All ECDIS operators shall be duly trained as per the requirements of STCW 95
(as amended) and applicable Flag States.
VOM 13.20 Critical Equipment
 4-7.4 Maintenance on Environmental
Critical Equipment

The vessel is to contact the Ship Manager before any works are to be conducted on
critical equipment and a timeline of the works is to be sent to the Ship Manager.

A full risk assessment is to be completed by ships personnel and reviewed by Ship

Manager and DPA. This is to take into account any written JSA’s and other associated
permits that may be required.

When risk assessment is approved by the Ship Manager and DPA they will notify the
vessel that the works can be conducted with a written approval letter.

When the works are completed, the job is to be closed out and updated in the STAR
defect reporting system. The Ship Manager is to acknowledge that the job is completed
and closed out.

Depending on Flag state requirements the Ship Manager is to contact Flag State of the
situation.

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 13-20.6 Critical/ Essential Spare Parts

Definition of Critical Spares: Critical spares are spare parts for the equipment shown on
the critical machinery list in V-ENG-024 – Critical List.

Definition of Essential spares: The definition of essential spare parts is derived by what
is essential to run the ship safely. All machinery needs essential spares such as
bearings, seals etc.

There are many factors that can determine what is required on each ship as essential
spares; some of these factors, however not limited to the following are:

• Age of Machinery.
• Environment.
• Frequency of usage.
• Availability of spares.
• Reliability of Machinery.

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 13-7.2 Bunkers - Safety Margin

The Master must ensure that the quantity of bunkers at the finish of loading is
sufficient to enable the vessel to arrive at the next bunkering port with an adequate
safe margin of usable oil. Although the Master should consider the relative bunker
costs and other commercial factors involved, he/she must consider all aspects of the
vessels minimum stability requirements, the weather prospects and ensure a
minimum safe margin. Normally this would be 5 days fuel oil and 7 days diesel oil
where used for aux engines. Filling bunker tanks are not to be filled at more than
95% capacity.

Alterations to this minimum will be made in consultation with the Fleet Manager after
taking into consideration port closures, tides, weather and delays due to other ships
and the trading pattern of the vessel.

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