DRRM Workshop Day 2 Cluster 3

DRRM ORIENTATION and
PLANNING WORKSHOP
Disaster Risk Reduction and Management Office
Tagaytay International Convention Center, Tagaytay City
September 9-11, 2014
Disaster Risk Reduction and
Management in DepEd
We contribute to school resilience by:
Division
DRRMO
Office
Regional
Schools
Office
Serving as Focal Point

DEPARTMENT OF EDUCATION 3
Monitoring of hazards and

emergencies
Providing real-time data on the

effects of hazards and emergencies
How and why we do DRRM?
NDRRMC DepEd
Education Cluster
Concerned
DRRMO
Offices in
DepEd
Regional
DRRM Focal
Local Local
DRRMC Education
Division Cluster
DRRM Focal
Schools
D.O. No. 50 s. 2011 defined the DRRMO functions
The creation of policies improves our capacity to
implement DRRM in DepEd
• Serve as the clearinghouse for

all DRRM-related transactions
including production and
issuance of EiE/DRRM
modules, distribution of school
kits, and offering of emergency
Policy, Coordination aid or assistance;Capacity
Information
Planning and • Management
Develop and recommend
Building policy
Research standards and actions to
DepEd management on
DRRM/EiE/CCA and policy
actions to enhance the DepEd’s
resilience to disasters;
DRRMO coordinates information with and among
Government & Non-government partners
• Act as the focal point for DepEd in
planning, implementing,
coordinating and monitoring of
activities related to
DRRM/EiE/CCA;
• Initiate and coordinate cooperation
and collaborative activities with
NGAs, NGOs and CSOs, inter-
Policy, Coordination Information
agency and clusterCapacity
groupings such
Planning and Management
as NDRRMC Education Building
Cluster,
Research among others, which are
concerned with DRRM/EiE/CCA;
• Create and operate an Emergency
Operation Center (EOC) which will
serve as the Department’s
operating and responding facility
during disasters;
DRRMO coordinates information with and among
Government & Non-government partners
• Represent DepEd in NDRRMC

meetings (Education Cluster
lead & Protection Camp
Coordination and Management
(PCCM) Cluster member); and
• Act as convenor and Secretariat
of the Education Cluster
Coordination Information Capacity
• Education Cluster Members:
Management Building
DRRM ROLES AND
RESPONSIBILITIES of
REGIONAL OFFICES and
FOCAL PERSONS
Prevention and Mitigation
Regional Office Regional DRRM
Focal Person
 Monitor the implementation of  Request reports from the division
prevention and mitigation programs and DRRM focal person regarding
policies implementation of prevention and
mitigation activities
 Issue policy on the conduct of  Ensure that policies are communicated
prevention and mitigation measures to all concerned divisions
 Conduct policy research in DRRM  Support the creation of DRRM policies
implementation
 Maintain close coordination with  Serve as point person for the Regional
Regional DRRMC Office
 Orient Regional Personnel on DRRM
 Spearhead DRRM training/s or
workshop/s for Division
Preparedness
Regional Office
Regional Office Regional
Regional DRRMDRRM
Coordinator
Focal Person
 Ensure conduct of drills in the  Request reports from Division
Regional Office DRRM focal person regarding
implementation of preparedness
activities
 Collaborate with partner  Serve as the point person for
organizations and RDRRMC collaborations
 Maintain relevant and updated  Ensure that the directory of Division
emergency hotlines and directory of DRRM focal persons is updated
Division DRRM focal persons
 Disseminate disaster preparedness  Ensure that the communication
measures to divisions reaches all concerned Division Offices
 Organize DRRM team for EOC  Initiate inter-cluster coordination
activation under the supervision of RD
Preparedness
Regional Office Regional DRRM

Focal Person
 Capacity building for Regional  Spearhead capacity building
Personnel activities
 Integrate DRRM in the Regional

Education Development Plan (REDP)
Response
Regional Office
Regional DRRM DRRM
Coordinator
Focal Person
• Monitor
 Monitorthe
theeffects
effectsofofhazard
hazard;  Request for and consolidate
• Coordinate with RDRRMC on RADAR reports from Division Offices
response needs and activities;

• Coordinate
Prepare forwith
possible
RDRRMC deployment
on  Serve as the point person for the
response
and provision
needs andof resources;
activities Regional Office
• Consolidate and validate
 Prepare for reports;
monitoring possible deployment  Monitor needs of Regional and
and provision
• Activate of resources
EOC Division Offices
 Consolidate and validate monitoring  Serve as the point person for

reports consolidation and validation of reports
to be submitted to DRRMO
 Activate and lead the EOC  Coordinate EOC under the
supervision of the RD
Recovery and Rehabilitation
Regional Office
Regional DRRMDRRM
Coordinator
Focal Person
• Assist in the conduct of detailed
 Assist
Damagein the conduct of detailed
Assessment;  Participate in the conduct of Post-
Post-Disaster Needs Assessment Disaster Needs Assessments in critical
• Monitor implementation of
areas and coordinate results to
recovery and rehabilitation plans;
DRRMO
• Consolidate and validate recovery
 Monitor implementation of recovery  Monitor and report to DRRMO the
and rehabilitation reports.
and rehabilitation plans status of Divisions in recovery and
rehabilitation phase
 Consolidate and validate recovery  Serve as the point person for
and rehabilitation reports consolidation
DRRM ROLES AND
RESPONSIBILITIES of
DIVISION OFFICES and
FOCAL PERSONS
Prevention and Mitigation
Division Office Division DRRM
Focal Person
 Ensure that all schools have established  Forward advisories from the DRRMO
Early Warning Systems and Regional Office to School Heads,
school focal person,
 Monitor the conduct of hazard
 Spearhead the conduct of risk mapping and risk assessment in
assessment in all schools schools
 Communicate risk assessment
results to DepEd offices
 Maintain close coordination with Local  Serve as the point person for
DRRMC collaborations with Local DRRMC
 Close monitoring of safe site selection
and construction of new school buildings
 Orient Division Personnel on DRRM
Preparedness
Focal Person
 Ensure the regular conduct of drills  Monitor the conduct of drills in
in all schools and Division Office schools
 Identify Temporary Learning  Maintain a list of possible TLS
Spaces and alternative delivery and coordinate the need for ADM
modes of education to concerned offices in the DO
 Disseminate and maintain relevant  Ensure emergency hotlines are
and updated emergency hotlines maintained and updated
 Collaborate with partner  Serve as the point person for
organizations and P/M/CDRRMC on collaborations
the conduct of Preparedness activities
 Disseminate and implement  Ensure that the communication
disaster preparedness measures to reaches all schools in the division
schools
Preparedness
Focal Person
 Organize DRRM team for EOC  Initiate inter-cluster
activation coordination under the
supervision of SDS
 Ensure availability of updated  Ensure the availability of
baseline data of all schools baseline data of all schools
 Capacity building for Division  Spearhead capacity building

Personnel, School Heads and activities
Teachers
 Integrate DRRM in the Division
Education Development Plan
(DEDP)
Response
Focal Person
 Monitor class suspensions and
 Monitor the effects of hazard report such to Regional Office
 Collate and submit RaDAR to

Regional Office
 Recommend possible class  Ensure implementation of EO

suspensions to the local 66 (s.2012)
DRRMC chair
 Coordinate with Local  Serve as the point person for
DRRMC on response needs collaborations
and activities
Response
Focal Person
 Prepare for possible deployment  Monitor needs of the Division Office
and provision of resources and schools
 Prepare monitoring reports  Provide real-time updates to
Regional Office and DRRMO during
incidents and disasters
 Activate EOC  Coordinate EOC under the
supervision of the SDS
 Monitor and assess possible  Provide updates to Regional Office
escalation of situation that may and DRRMO
aggravate impact on learners,
personnel and DepEd properties
 Establish Temporary Learning  Coordinate TLS needs and other
Spaces in affected schools related assistance
Recovery and Rehabilitation
Focal Person
 Participate in the recovery &
 Prepare, implement, and monitor rehabilitation planning initiatives
recovery and rehabilitation
 Track and report the progress of
recovery & rehabilitation initiatives to
Regional Office
 Spearhead the conduct of detailed  Report/coordinate Post-Disaster
Post-Disaster Needs Assessment Needs Assessment to Regional Office
 Facilitate the provision of assistance to
affected Division Personnel and schools
 Monitor schools used as Evacuation  Report and update Regional Office
Centers on demobilization of ECs
 Recommend class resumption  Monitor and report class resumption
to Regional Office
PLANNING WORKSHOP
COORDINATION
PROTOCOL
The coordination of early warnings allows recipients
to get ready for the hazard
NDRRMC DepEd DRRMO

Advisory
DepEd field offices

LDRRMC (Region/Division
Advisory DRRM Focal Persons)
Schools
Pre-school
Elementary
Secondary
Upon receipt of advisory the field offices should
monitor the suspension of classes as per EO 66 s.2012
Schools Schools
Schools Pre-school Pre-school
Pre-school Elementary Elementary
Secondary Secondary
Class
Suspension EO 66 (2012)
LGU
Signal No 1 Signal No 2 Signal No 3
Coordinate needs and damages to
appropriate agencies to facilitate rapid response
NDRRMC Education Cluster

Advisory
SitReps
DepEd
DRRMO E
DepEd Support
LDRRMC DepEd field offices O Services
PFSED
Advisory (Region/Division
SitReps DRRM Focal Persons) HNC
AAS
C Personnel
IMCS
Comm Unit
Schools
Pre-school
Elementary
Secondary
Activation of EOC at the appropriate level
depends on affected areas
DepEd EOC Activation facilitates rapid
coordination and response during disasters
Roles and responsibilities of DepEd Units/Offices
in the EOC
DRRMO
in the EOC
AAS Admin DRRMO PFSED COMM
in the EOC
Personnel ICT IMCS HNC Finance
in the EOC
OPS Personnel ICT IMCS HNC Finance
INFORMATION
MANAGEMENT
PROTOCOL
What do we monitor and report?
NDRRMC OpCen
PAGASA
PHILVOCS
MGB
LGU
DepEd field offices
DepEd field offices
What do we monitor and report?
How can we communicate?
Rapid Damage Assessment Report
School ID _____________
Incurred Damages because of (type of hazard)

(Yes/No)
Number of Totally Damaged Classrooms
(Needs to be Replaced)
Number of Classrooms with Major Damage
(Needs major repair)
Number of Classrooms with Minor Damage
(Needs minor repair that can be repaired by school)
Number of Makeshift Classrooms Needed
(For class resumption)
Number of Classrooms Used as Evacuation Center for
(type of hazard) (From Day 1)
Are there still evacueess 3 days after the hazard?
(Yes/No)
Submitted by:
Signature _____________
Full Name _____________
Position _____________
Date _____________
Contact Number _____________
Sample Consolidated RADAR
Schools Number of
Total Number of Totally Partially Partially
with makeshift
Region number of schools damaged damaged damaged
reported CLs
schools with report CLs (Major) (Minor)
damages needed
IV-A 3,392 3,392 832 930 2,336 0 0
IV-B 2,103 2,103 16 5 30 0 0
V 3,798 3,798 1,255 1,274 4,578 0 0
NCR 768 768 43 26 223 0 0
Glenda Timeline
PLANNING WORKSHOP
PLANNING WORKSHOP
RISK ASSESSMENT
Risk Assessment
“What would happen if a hazard

event occurred?
What would be the consequences of

the event in terms of lives, health,
infrastructure, and/or the ongoing
school operations?”
(INEE, 2009)
Risk contributors
DISASTER
Capacity
Steps in Risk Assessment
What are the hazards in your area?
Natural Human-induced
 Typhoon  Armed conflict
 Flood  Fire
 Storm surge  Structural collapse

 Tsunami  Crimes
 Landslide  Security threat
 Earthquake
 Volcanic eruption
What are the hazards experienced by schools?
What are the vulnerabilities reported by
schools?
Region Region Grand
Vulnerabilities NCR Region V
IVA IVB Total
Absence of Security Personnel 35 315 128 321 799
Accident prone area (vehicular accidents) 41 113 51 74 279
Armed Conflict / Civil Disorder 4 40 48 165 257
Big trees surrounding the buildings 31 167 129 106 433
Cultural / Individual Differences 9 10 2 10 31
Faulty Electrical Wirings 59 209 36 176 480
Improper waste management and sanitation 15 80 45 77 217
Incomplete / destroyed perimeter fence 40 438 221 356 1,055
Incomplete / unavailable drainage system 17 112 35 51 215
Insufficient knowledge on DRR (drills, implementation, policies, etc.) 3 3 6
Issues regarding personal safety of students and school personnel (presence of by-standers, perpetrators, etc.) 19 54 15 65 153
Ongoing human activities near the school (mining, fishing, road construction, etc.) 7 79 59 66 211
School is situated far from the city / neighborhood (inaccessible / far flung area) 8 100 74 112 294
School is situated in a thickly populated neighborhood or a depressed area 68 238 110 146 562
School is situated near / on a land mass or is a catch basin 35 230 234 306 805
School is situated near a body of water / dam 39 240 283 328 890
School is situated near the national highway 18 75 34 33 160
Unavailable entrance / exit points; Narrow and / or slippery pathways 20 30 8 3 61
Unstable building structure / damaged or lacking facilities 70 321 173 351 915
Unstable peace and order 1 5 4 10
Violence / crime against school property and personnel 46 188 120 308 662
Grand Total 582 3,044 1,808 3,061 8,495
DEPARTMENT OF EDUCATION
Top five vulnerabilities in NCR
Top five vulnerabilities in Region 4-A
Top five vulnerabilities in Region 4-B
Top five vulnerabilities in Region 5
What are the vulnerabilities of your schools?
Pillar 1: Safe School Facilities

 Clogged canals in the surrounding environment.
 The school has no functional drainage system
 Several infrastructures are already old
 Pupils from far flung places who walk along the highway.
 Narrow pathways can only accommodate pedestrian and
motorcycle
 Destroyed/malfunctioning electrical facilities/wirings.
 School exposure to chemicals from surrounding
farms/industries
 Termite infestations of school buildings
 Limited open space
What are the vulnerabilities of your schools?
Pillar 2: School Disaster Management

 School is located in a busy street/near the highway.
 Limited access to transportation.
 The school is in a remote area where police/firetrucks could not
immediately respond to emergencies
 No contingency plan or if there is any, people are not aware or
they are not properly informed
 There are no trainings and/or knowledge on safety and
precautionary measures.
Pillar 3: Risk Reduction and Resilience Education

 Lack of DRRM learning materials
What are your interventions?
• Are there available interventions for children in

difficult circumstances?
• Is there sufficient knowledge on hazards,
vulnerabilities and risks?
• Is there any form of early warning mechanism for
schools?
• Is there a focal person assigned from region to
school? Is this focal person actively engaged in
all DRRM phases?
What are your interventions?
Is there sufficient access to media facilities for

weather advisories and updates?
Are there available interventions for children in
difficult circumstance?
Is there sufficient knowledge on hazards,
vulnerabilities and risks?
Is there any form of early warning mechanism for
schools?
Is there focal persons assigned from region to
school? Are these focal persons actively engaged in
all DRRM phases?
RISK ASSESSMENT
WORKSHOP
Risk Assessment Template
What are the On the average, how What are the factors What are the existing
hazards many schools that could increase interventions to
experienced by experienced the the negative effects of address the possible
the schools? reported hazard? hazards? effects of hazards?
(1) (2) (3) (4)

THANK YOU!

DRRM Workshop Day 2 Cluster 3

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DRRM Workshop Day 2 Cluster 3

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DRRM ORIENTATION and

Serving as Focal Point

Monitoring of hazards and

Providing real-time data on the

• Serve as the clearinghouse for

• Represent DepEd in NDRRMC

Regional Office Regional DRRM

 Integrate DRRM in the Regional

 Consolidate and validate monitoring  Serve as the point person for

 Capacity building for Division  Spearhead capacity building

 Collate and submit RaDAR to

 Recommend possible class  Ensure implementation of EO

NDRRMC DepEd DRRMO

DepEd field offices

NDRRMC Education Cluster

AAS Admin DRRMO PFSED COMM

AAS Admin DRRMO PFSED COMM

Personnel ICT IMCS HNC Finance

AAS Admin DRRMO PFSED COMM

OPS Personnel ICT IMCS HNC Finance

DepEd field offices

Incurred Damages because of (type of hazard)

IV-A 3,392 3,392 832 930 2,336 0 0

IV-B 2,103 2,103 16 5 30 0 0

V 3,798 3,798 1,255 1,274 4,578 0 0

NCR 768 768 43 26 223 0 0

“What would happen if a hazard

What would be the consequences of

 Storm surge  Structural collapse

 Landslide  Security threat

Pillar 1: Safe School Facilities

Pillar 2: School Disaster Management

Pillar 3: Risk Reduction and Resilience Education

• Are there available interventions for children in

Is there sufficient access to media facilities for

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