INVESTIGATIVE

REPORTING AND
PRESENTATION
THE CHARACTERISTICS OF A GOOD POLICE
REPORT
POLICE REPORT- IS A CHRONOLOGICAL ACCOUNT OF AN
INCIDENT THAT HAPPENED AT ANY GIVEN TIME AND
PLACE. IT COULD ALSO BE DEFINED AS A N ACCOUNT OF
AN INVESTIGATION, OR AN OFFICIAL STATEMENT OF
FACTS.

POLICE REPORT IS ANY WRITTEN MATTER PREPARED BY

THE POLICE INVOLVING THEIR INTERACTION WITH THE
COMMUNITY.
• POLICE REPORT IS AN EXACT NARRATION OF FACTS
DISCOVERED DURING THE COURSE OF CRIME
INVESTIGATION WHICH SERVES AS A PERMANENT
WRITTEN RECORD FOR FUTURE REFERENCE.
• POLICE REPORT IS A PERMANENT WRITTEN RECORD OF
POLICE ACTIVITIES CLASSIFIED AS INFORMAL AND
FORMAL WHICH COMMUNICATES IMPORTANT FACTS
CONCERNING PEOPLE INVOLVED IN CRIMINAL
ACTIVITIES.
 WHAT ARE THE PURPOSES OF POLICE REPORTS?

•  WRITTEN REPORT TO SERVE AS THE RAW

MATERIALS FROM WHICH RECORD SYSTEM ARE
MADE
•  WRITTEN REPORT TO REVEAL AS PART OF THE
COMPONENT OF THE RECORD SYSTEM, THE DIRECT
RELATIONSHIP BETWEEN THE EFFICIENCY OF THE
DEPARTMENT AND THE QUALITY OF ITS REPORTS
AND REPORTING PROCEDURES
•  WRITTEN REPORT TO GUIDE POLICE
ADMINISTRATORS FOR POLICY FORMULATION AND
DECISION MAKING
•  WRITTEN REPORT TO SERVE AS A GAUGE/YARDSTICK
FOR EFFICIENCY EVALUATION OF POLICE OFFICERS
•  READ AND REPORT TO GUIDE PROSECUTORS AND
COURTS IN THE TRIAL OF CRIMINAL CASES
INVESTIGATED BY THE POLICE
 A.CLARITY

– THE WRITER IS DUTY-BOUND TO SERVE HIS READERS BY LETTING THEM

UNDERSTAND EASILY WHAT HE IS TRYING TO GET ACROSS. IF THE WRITER IS
MISUNDERSTOOD, HE EXPECTS TO RECEIVE A DIFFERENT RESPONSE OR
ANSWER; HENCE, HE HAS TO USE CLEAR AND APPROPRIATE WORDS.
• 1. AVOID IMPRESSIVE EXPRESSIONS
• 2. AVOID AN UNWITTING LANGUAGE TRANSFER
• 3. AVOID ILLITERACY- MISUSE OF THE ENGLISH WORD
 B.ACCURACY

– POLICE COMMUNICATIONS SHOULD

CONFORM EXACTLY TO THE TRUTH OR TO A
STANDARD. THEY SHOULD BE WITHOUT
ERROR, PRECISE, EXACT, AND CORRECT. HAS
SOMETHING TO DO ON HOW THE SENTENCES
ON THE PARAGRAPHS ARE WRITTEN.
• 1. AVOID PUTTING A PERIOD TO END YOUR
SENTENCE IF THE THOUGHT IS INCOMPLETE
• 2. AVOID STARTING YOUR SENTENCE WITH
COORDINATING CONJUNCTION FANBOYS
• 3. THE SUBJECT AND THE PREDICATE OF THE
SENTENCE SHOULD AGREE WITH EACH OTHER
4. USE CORRECT TENSE OF VERB
5. AVOID SHIFT IN VOICE WITHIN A SENTENCE
6. AVOID DANGLING MODIFIERS
7. AVOID SHIFT IN THE TENSE OF VERB
8. AVOID SHIFT IN PERSON
• 9. MAINTAIN THE ANTECEDENT-PRONOUN
AGREEMENT
• 10. USE THE EXACT OR APPROPRIATE WORD THAT
SERVES YOUR PURPOSE
• 11. USE NUMBERS PROPERLY
• 12. THE RANKS AND NAMES OF POLICE
COMMISSIONED OFFICERS ( FROM POLICE
LIEUTENANT TO POLICE GENERAL
 C.BREVITY

– SAYING MUCH IN FEWER WORDS

• 1. AVOID REDUNDANCIES
• 2. AVOID PADDED ISSUES
• 3. AVOID UNNECESSARY SENTENCE OPENERS
• D.SPECIFICITY – GIVING LIFE TO SENTENCE
BY USING PARTICULARS THAT CALL UP
SHAPE, TEXTURE, COLOR AND MOVEMENT
• E. TIMELINESS – JUST LIKE A SPOT REPORT, IT
SHOULD SUBMITTED WITHIN 24 HOURS, ANY
OTHER POLICE REPORTS SHOULD BE
SUBMITTED ON TIME IN ORDER TO SERVE ITS
PURPOSE
• F. SECURITY – RESTRICTED/ CONFIDENTIAL,,
SECRET, TOP SECRET; TO SECURE THE GIVEN
INFORMATION FROM UNAUTHORIZED ACCESS.
• G. IMPARTIALITY – IMPARTIALITY – THE REPORT
SHOULD BE BASED ON FACTS AND NOT THE
OPINION OF THE WRITER
• H. COMPLETENESS – 5 W’S AND 1 H
 THE 5 W’S AND 1H OF POLICE REPORTS

• A. WHO
• B. WHAT
• C. WHERE
• D. WHEN
• E. WHY
• F. HOW
 PARTS OF SPEECH

A. NOUN- THING OR PERSON

• COMMON NOUN- REFERS TO PEOPLE, PLACES, AND THINGS

• PROPER NOUN- PARTICULAR PERSON, PLACE OR THING
WHICH ALWAYS BEGINS WITH CAPITAL LETTERS
• B. PRONOUN- REPLACES A PRONOUN
TYPES OF PRONOUN
• 1. PERSONAL – USE TO REFER PARTICULAR PEOPLE, PLACES, OR
THINGS
• 2. DEMONSTRATIVE- TO POINT OUT SPECIFIC PERSON, THINGS OR
PLACE
• 3. INTERROGATIVE- TO BEGIN A DIRECT OR INDIRECT QUESTION
• 4. RELATIVE- TO BEGIN A SUBORDINATE CLAUSE AND RELATE IT TO
ANOTHER IDEA IN THE SENTENCE
• 5. INDEFINITE- USED TO REFER TO PERSONS, OR THINGS WITHOUT
SPECIFYING WHICH ONES
C. VERB – ACTION/ STATE
ACTION VERB – PHYSICAL ( TALK, LAUGH) MENTAL
( THINK, CONSIDER)
LINKING VERBS- BE VERBS-HELPING VERBS ( AM, WAS,
WERE, IS, ARE, BEING, HAS BEEN)
PHRASAL VERBS- CALL OFF – CANCEL
(A PLURAL NOUN TAKES A PLURAL VERB, AND A SINGULAR
NOUN TAKES A SINGULAR VERB)
VERB TENSE – INDICATES THE TIME WHEN THE
ACTION OR CONDITION OCCURRED

• A. SIMPLE PRESENT TENSE – ENCOMPASSES, THE PAST,

PRESENT AND FUTURE
• B. SIMPLE PAST TENSE – INDICATES THAT AN ACTION
TERMINATED IN THE PAST
• C. SIMPLE FUTURE TENSE – USED TO EXPRESS AN ACTION
OR CONDITION THAT WILL OCCUR
• D.PRESENT PROGRESSIVE TENSE – (AM, IS,
ARE + ING)
• E. PAST PROGRESSIVE TENSE –
(WAS/WERE+ING)
• F. FUTURE PROGRESSIVE TENSE – (WILL,
SHALL,+BE+ING) OR (BE+ING+TO)
• G. SIMPLE PERFECT TENSE
•  PRESENT PERFECT TENSE – (HAVE/HAS +PAST
PARTICIPLE)
•  PAST PERFECT TENSE – (HAD+ PAST PARTICIPLE)
•  FUTURE PERFECT TENSE –( WILL/SHALL HAVE+PAST
PARTICIPLE
• 1. SUBJECT-VERB AGREEMENT
• LEXICAL VERB – (WORK, LIKE, RUN)
• AUXILIARY VERBS – ( BE, HAVE, MUST)
• D. ADJECTIVE – DESCRIBES A NOUN OR PRONOUN
• E. ADVERB – DESCRIBES A VERB, ADJECTIVE, OR
ANOTHER ADVERB
• F. PREPOSITION – LINKS A NOUN TO ANOTHER WORD
• G. CONJUNCTION- JOINS CLAUSES, SENTENCE OR
WORDS
• H. INTERJECTION- SHORT EXCLAMATION, SOMETIMES
INSERTED INTO A SENTENCE
 PUNCTUATIONS

• A. COLON – AN INTRODUCTORY DEVICE TO

ENUMERATE, EXPLAIN OR EXTEND AN IDEA ALREADY
INTRODUCED
• B. SEMICOLON – IT CONNECTS INDEPENDENT CLAUSES
CLOSELY RELATED IN THOUGHT AND STRUCTURE
• C. COMMA – SEPARATE NON-ESSENTIAL INFORMATION OR
EXPRESSION, USED IN WORDS OR PHRASES WHICH INTERRUPT
THE FLOW OF A SENTENCE, SEPARATE COORDINATE ADJECTIVES
THAT ARE EQUAL IN RANK, SEPARATES PARTS OF
DATES/ADDRESSES, USE IN COMMA TO SEPARATE WORDS OR
PHRASES THAT EXPRESS CONTRAST, TO SEPARATE A NAME FROM
THE WORDS, USE A COMMA TO SEPARATE TWO SETS OF FIGURES
OR TWO IDENTICAL WORDS, MILD INTERJECTION, BEFORE A TAG
QUESTION AT THE END OF SENTENCE, SET OF WORDS USED IN
DIRECT ADDRESS, AFTER THE SALUTATION OF A PERSONAL
LETTER AND CLOSING OF ALL LETTERS
• D. HYPHEN
• E. APOSTROPHE- USED TO INDICATE POSSESSION,
CONTRACTION AND SOME PLURALS
• F. QUOTATION MARKS – USED AT THE BEGINNING AND AT
THE END OF A PASSAGE THAT CONTAINS THE EXACT WORDS
OF SOMEONE ELSE
• G. PARENTHESIS – BRIEF INTERRUPTIONS TO GIVE READERS
IMMEDIATE EXPLANATION, CLARRIFICATIONS OR
DIRECTIONS
• H.BRACKET
• I. DASH – USED IN LESS FORMAL WRITING
• J. ELLIPSIS POINTS- ARE THREE PERIODS
USED TO INDICATE THAT WORDS HAVE BEEN
OMITTED FROM A QUOTED PASSER
• THE USE OF ABBREVIATION, CAPITALIZATION, AND
NUMBERS
• A. ABBREVIATIONS
• B. CAPITALIZATIONS
• C. NUMBERS
 VISUAL AIDS
• A. TABLE -IS A COLLECTION OF INFORMATION EXPRESSED IN
NUMBERS OR WORDS AND PRESENTED IN COLUMNS AND ROWS.
• B. LINE GRAPH – SHOWS THE RELATIONSHIP OF TWO VARIABLES
BY A LINE CONNECTING POINTS INSIDE AN X AND A Y VERTICAL
AXIS. USUALLY SHOWS TRENDS OVER TIME.
• C. BAR GRAPH – USES RECTANGLES TO INDICATE RELATIVE SIZE
OF SEVERAL VARIABLES
• D. PIE CHART -USES SEGMENTS OF A CIRCLE TO INDICATE
PERCENTAGES OF A TOTAL
• E. FLOW CHART- SHOW A TIME SEQUENCE OR A DECISION
SEQUENCE
• F. DECISION CHART – USES GRAPHICS TO EXPLAIN WHETHER OR
NOT TO PERFORM A CERTAIN ACTION IN A CERTAIN ACTION IN A
CERTAIN SITUATION
• G. GANTT CHART – REPRESENTS THE SCHEDULE OF A PROJECT
• H. LAYOUT (IS A MAP OF AN AREA SEEN FROM THE TOP)
PHOTOGRAPH, DRAWING, & EXPLODED VIEW
• I. DETAIL DRAWING – RENDITION OF PARTICULAR PARTS OR
ASSEMBLIES
• COLOR
• A.EFFECTS PRODUCED BY COLOR
RELATIONSHIP
•  MAXIMUM VISIBILITY
•  MINIMUM VISIBILITY
•  PLEASING VISIBILITY
• B. HOW COLOR CAN BE USED IN DOCUMENTS
•  MAKE TEXT STAND OUT
•  TARGET INFORMATION
•  INDICATE INFORMATION
•  INDICATE THE POINT IN A VISUAL AID
 MEMORANDUM

• A. PARTS
•  HEADING - INCLUDES THE NAME OF THE ORGANIZATION, THE UNIT OR
THE POLICE STATION, AND THE ADDRESS. THE NAME OF THE UNIT OR
POLICE STATION IS WRITTEN BOLDLY AND ALL CAPITALIZED.
•  DATE - THE DATE SHOULD NOT BE ABBREVIATED. DO NOT FORGET
THAT AFTER THE DATE IS A LINE DRAWN FROM MARGIN TO MARGIN
•  ADDRESSEE - WRITTEN AFTER MEMORANDUM FOR OR MEMORANDUM
TO. USE IF THE COMMUNICATION IS SENT TO HIGHER OFFICE
•  ATTENTION LINE - THIS IS WHERE THE NAME OF THE
SPECIFIC PERSON OR ALL THINGS THAT WILL ACT ON YOUR
REPORT IS BOLDLY WRITTEN.
•  SENDER OF THE COMMUNICATION- BELOW THE ATTENTION
LINE IS WRITTEN “FROM”.
•  SUBJECT - THE SUBJECT IS WHAT THE REPORT IS ALL ABOUT
•  REFERENCE- THIS IS THE BASIS FOR THE REPORT
•  BODY- CONSISTS OF WHAT THE WRITER WOULD LIKE TO
TELL THE READER
• PARAGRAPHING:
• • PROBLEM PARAGRAPH- CONTAINS WHAT THE WRITER
WOULD LIKE THE READER TO KNOW
• • RATIONALE PARAGRAPH- THESE ARE THE
EXPLANATIONS TO THE PROBLEM
• • ACTION PARAGRAPH - THIS IS WHAT THE RECEIVER OF
THE COMMUNICATION WILL DO AFTER READING IT
• CIVILIAN BUSINESS LETTERS - IN CIVILIAN LETTERS, BE PERSONAL.
USE THE FIRST PERSON.
• A. PARTS
•• HEADING
•• INSIDE A DRESS
•• SALUTATION
•• BODY
•• COMPLIMENTARY CLOSE
•• SIGNATURE
• RADIOGRAPHIC COMMUNICATION - THE RADIOGRAPHICS
FORM OF COMMUNICATION IS USUALLY USED TO RELAY
INFORMATION TO PNP UNITS BY MEANS OF TWO-WAY
RADIOS OR TELEPHONES. THIS IS USED TO INFORM UNITS
WHICH COULD HARDLY BE REACHED BY MEANS OF
INTERNET AND WRITTEN COMMUNICATIONS. IT IS WRITTEN
ALL IN CAPITAL LETTERS WITHOUT THE PUNCTUATIONS
AND THE USE OF ABBREVIATIONS AND ACRONYMS IS
ALLOWED. A FORMAT IS USED BUT THE MOST IMPORTANT IS
WHAT THE RIGHT IN THE TEXT OR BODY.
• POLICE REPORTS
• A. CLASSIFICATION OF POLICE REPORTS
• - INFORMAL REPORTS- IT IS USUALLY A LETTER
OR MEMORANDUM, OR ANY OF ONE OF THE MANY
PRESCRIBED IN DAY-TO-DAY POLICE OPERATIONS.
IT COULD CONTAIN MANY ITEMS OF
ADMINISTRATIVE IMPORTANCE. MANY POLICE
REPORTS MAY BE PLACED IN THIS CATEGORY
• - FORMAL REPORTS- THIS SUGGESTS THE FULL
DRESS TREATMENT, INCLUDING COVER, TITLE
PAGE, LETTER OF TRANSMITTAL, INTRODUCTION,
SOMEBODY SHEET, TEXT, CONCLUSION,
RECOMMENDATIONS, APPENDICES, INDEX AND
BIBLIOGRAPHY.
 CLASSIFICATIONS OF POLICE REPORT
SUPPORTING THE PURPOSE:
• 1. PERFORMANCE REPORT- CONTAINS INFORMATION AS
TO THE STATUS OF AN ACTIVITY OR OPERATION
• 2. FACT FINDING REPORT- INVOLVES THE GATHERING AND
PRESENTATION OF DATA IN A LOGICAL ORDER, WITHOUT
ATTEMPT TO DRAW CONCLUSIONS
• 3. TECHNICAL REPORT- PRESENTS DATA ON A
SPECIALIZED SUBJECT
• 4. PROBLEM DETERMINING REPORT- ATTEMPTS TO FIND OUT
THE CAUSES OF A PROBLEM OR TO FIND OUT WHETHER A
PROBLEM REALLY EXISTS
• 5. PROBLEMS SOLUTION REPORT-ANALYZES THE THOUGHT
PROCESS THAT LIE BEHIND THE SOLUTION OF A PARTICULAR
PROBLEM. IT MAY INCLUDE ALL OF THE ELEMENTS FOUND IN
THE OTHER TYPES OF REPORTS, LIKE INCLUDING
PRESENTATION OF DATA COLLECTED, DISCUSSION OF POSSIBLE
SOLUTIONS TO THE PROBLEM, AND AN IDENTIFICATION OF THE
BEST SOLUTION
• B. CATEGORIES OF POLICE REPORT
•  OPERATIONAL REPORTS- INCLUDING THOSE RELATING TO THE
REPORTING OF POLICE INCIDENTS, INVESTIGATIONS, ARRESTS,
IDENTIFICATION OF PERSONS, ADD MISCELLANEOUS REPORTS
NECESSARY TO THE CONTACT OF ROUTINE OPERATIONS
•  INTERNAL REPORTS- RELATE TO THE REPORTING NECESSARY TO
THE MANAGEMENT OF POLICE ORGANIZATION AND INCLUDE
FINANCIAL REPORTS, PERSONNEL REPORTS, PURCHASE REPORTS,
EQUIPMENT REPORT, PROPERTY MAINTENANCE REPORTS, AND
GENERAL CORRESPONDENCE
•  TECHNICAL REPORT- PRESENT DATA ON A SPECIALIZED
SUBJECT, BUT USUALLY RELATED TO THE COMPLETED STAFF
WORK, AND ADD TO THE SPECIFIC KNOWLEDGE NECESSARY
TO THE PROPER POLICE MANAGEMENT
•  SUMMARY OF INFORMATION- FURNISH INTELLIGENCE
INFORMATION NECESSARY TO THE SOLUTION OF CRIMES,
ACCIDENTS AND POLICE ADMINISTRATIVE PROBLEMS. IT
GIVES EXECUTIVE AND LEGISLATIVE AUTHORITY, AND THE
GENERAL PUBLIC INFORMED OF THE PROBLEMS, PROGRESS,
IN NEEDS OF THE POLICE ORGANIZATION.
 C.TYPES OF POLICE REPORTS

•  SPOT REPORT- IS DON AFTER AN IMPORTANT INCIDENT TAKES

PLACE IN A CERTAIN AREA AT A GIVEN TIME. IT IS DONE WITHIN 24
HOURS IN ORDER TO INFORM THE IMMEDIATE CHIEF BECAUSE OF
THE PRINCIPLE OF COMMAND RESPONSIBILITY. IT IS DONE USING
THE MINIMAL FORM OF THE RADIOGRAPHIC FORM
•  SPECIAL REPORT- IT'S DONE EITHER BECAUSE ONE FEEL HE HAS
SOME REPORTING TO DO, OR A LOWER POLICE UNIT IS OBLIGATED
BASED ON DIRECTIVES
•  PROGRESS REPORT- THIS IS A FOLLOW-UP REPORT TO
A REPORT PREVIOUSLY SENT OR IT COULD BE AND
ACCOMPLISHMENT REPORT WHICH MAY BE
ANALYTICAL IN NATURE AND MAY BE COMPARATIVELY
LONGER
•  INVESTIGATION REPORT- IT IS A REPORT THAT IS
CLASSIFIED AS CONFIDENTIAL AND FOLLOWS THE
FOLLOWING PARTS; AUTHORITY, MATTERS
INVESTIGATED, FACTS OF THE CASE, DISCUSSION,
CONCLUSION AND THE RECOMMENDATIONS
•  BEAT INSPECTION REPORT- THIS IS SUBMITTED BY
THE BEAT SUPERVISOR AFTER INSPECTING THOSE ON
THE BEAT
•  AFTER PATROL REPORT- IS SUBMITTED BY THE
PERSONNEL ON PATROL IMMEDIATELY AFTER THEIR
TOUR OF DUTY
•  SITUATION REPORT- THIS RELATES THE PRESENT
CONDITION OF A PLACE OR UNIT AND COULD BE
SUBMITTED DAILY, HOURLY OR AS THE NEED ARISES
• WRITING CLEAR, APPROPRIATE SENTENCES
• A SENTENCE IS MADE-UP OF WORDS AND EXPRESSES A
COMPLETE THOUGHT. IN ORDER TO EXPRESS A COMPLETE
THOUGHT, A SENTENCE MUST CONTAIN A SUBJECT AND A
PREDICATE. WITHOUT BOTH THE SUBJECT AND THE
PREDICATE, IT IS JUST A SENTENCE FRAGMENT.
• THE SUBJECT IS THE PERSON, PLACE, THING, OR IDEA
DOING OR BEING SOMETHING. THE PREDICATE DESCRIBES
THE SUBJECT AND STARTS WITH A VERB.
REPORTS PREPARED BY POLICE INVESTIGATORS

• A. POLICE BLOTTER - IS A RECORD OF DAILY EVENTS

OCCURRING WITHIN THE TERRITORY AND JURISDICTION OF
A GIVEN POLICE UNIT OR COMMAND. IT CONTAINS
MATERIAL DETAILS CONCERNING THE EVENT FOR LEGAL
AND STATISTICAL PURPOSES
•  FORM AND SIZE - THE POLICE BLOTTER SHALL BE A
RECORD BOOK WITH HARDCOVER AND SHALL BE 12
INCHES BY 16 INCHES IN SIZE
•  WRITING A POLICE BLOTTER ENTRY- BEFORE DECIDING TO
WRITE INFORMATION INSIDE THE POLICE BLOTTER, OFFICERS,
SPECIALLY ROOKIES OR THOSE WHO ARE NOT USED TO
RECORDING INFORMATION INSIDE POLICE BLOTTERS SHOULD
GET A PIECE OF PAPER JOT DOWN ALL FIVE WS AND 1H,
ANSWER THEM ALL, AND THEN CONSTRUCT THE PARAGRAPH.
 INVESTIGATION REPORT

• THIS IS FONDLY CALLED IR IN THE PNP. IT HAS A DISTINCT FORMAT THAT

SHOULD BE FOLLOWED. THE MAIN PARAGRAPHS ARE WRITTEN BOLDY, ALL
CAPITALIZED AND NUMBERED USING ROMAN NUMERALS AND THE PARAGRAPHS
UNDER EACH MAIN PARAGRAPH ARE NUMBERED USING ARABIC NUMERALS .
THE IR IS USUALLY USED WITHIN THE PNP ORGANIZATION; HENCE, THE
MEMORANDUM FORMAT
 THE MAIN PARAGRAPHS OF AN
INVESTIGATION REPORT

• AUTHORITY
• MATTERS INVESTIGATED
• FACTS OF THE CASE
• DISCUSSION
• CONCLUSION
• RECOMMENDATION
 GENERAL ORDERS

• ORDERS AND/ OR DIRECTIVES COVERING

ORGANIZATIONAL SET-UP, FUNCTIONAL DUTIES,
CONSTITUTION OF COMMITTEES, INCLUDING
DEPARTMENTAL COMMENDATIONS FOR OFFICERS,
MEMBERS AND CIVILIAN EMPLOYEES, GENERAL ORDERS
ARE PREPARED FOR SIGNATURE OF THE SUPERINTENDENT
 SPECIAL ORDERS

• DEALING ON ASSIGNMENTS, TRANSFER, TEMPORARY DUTY OR SPECIAL

TRAINING.
• ARE PREPARED FOR SIGNATURE OF THE DEPUTY SUPERINTENDENT UNDER THE
CORRESPONDENT LINE AUTHORITY
 NUMBERED MEMORANDUM

• IS A DEPARTMENT-WIDE DIRECTIONS OR ORDERS PRESCRIBING GUIDELINES,

STANDING PROCEDURES, POLICIES, RULES AND REGULATIONS WHICH ARE
INTENDED FOR COMPLIANCE/IMPLEMENTATION ON PERMANENT OR
CONTINUING BASIS
 MEMORANDA (UNNUMBERED)

• ANOTHER FORM OF DISSEMINATION OF DIRECTIVES OR ORDERS WHICH ARE

INTENDED FOR COMPLIANCE/IMPLEMENTATION ON TEMPORARY BASIS OR
LASTING ONLY FOR A SHORT PERIOD
 CRIMINAL INVESTIGATION

• IT IS A COLLECTION AND ANALYSIS OF FACTS/TRUTH ABOUT PERSONS, THINGS,

PLACES, SUBJECT OF A CRIME TO IDENTIFY THE GUILTY PARTY, LOCATE THE
WHEREABOUTS OF THE GUILTY PARTY AND PROVIDE ADMISSIBLE EVIDENCES TO
ESTABLISH THE GUILT OF PARTIES INVOLVED IN A CRIME
 TOOLS OF AN INVESTIGATOR IN GATHERING
FACTS (3I’S)
• INFORMATION
• INTERROGATION
• INSTRUMENTATION
 RECORDS

• ARE ALL PAPERS, BOOKS, BOOK MAPS, PHOTOGRAPHS OR OTHER DOCUMENTARY

MATERIALS REGARDLESS OF PHYSICAL FORM OR CHARACTERISTICS, MADE OR
RECEIVED BY LAW ENFORCEMENT AGENCY IN PURSUANCE OF ITS LEGAL
OBLIGATIONS
 CASE RECORDS

• COMPLAINT’S ASSIGNMENT SHEET

• INVESTIGATION REPORT
 ARREST AND BOOKING RECORDS

• MAINTAINS ARREST AND JAIL BOOKING REPORT, WHICH IS REQUIRED FOR ALL
PERSONS ARRESTED
 IDENTIFICATION RECORDS

• THIRD MAJOR DIVISION OF POLICE RECORDS

 ADMINISTRATIVE RECORDS

• REQUIRED IN THE MANAGEMENT OF THE DEPARTMENT’S PERSONNEL AND

DESIGNED TO AID IN ASSIGNMENTS, PROMOTION AND DISCIPLINARY ACTION
 MISCELLANEOUS RECORDS

• WHICH DO NOT RELATE RECORDED COMPLAINTS AND INVESTIGATION REPORTS

BUT ARE INFORMATIONAL IN CHARACTER