Presentation Skill

CV/Resume Writing

Business Communication, Unit-III, MBA

Dr. Saroj Kumar Sahoo

 What is presentation skill?
Presentation refers to a formal event characterized by
teamwork and use of audio-visual aids. The main
purpose of presentation is to give information, to
persuade the audience to act and to create goodwill. 

Presentations are one of the most visible forms of

professional or technical communication.

Effective presentation skills are the ability to use your

voice confidently to communicate in “live” situations—
delivering information verbally and “physically,” being
able to engage your audience, and thinking on your feet.
 Characteristics of Effective Presentation
1. The presentation ideas should be well adapted to your audience.
Relate your presentation message/idea to the interests of the
audience.

2. A good presentation should be concise and should be focused on

the topic. It should not move off-track.

3. A good presentation should have the potential to convey the

required information.

4. The fear should be transformed into positive energy during the

presentation. Be calm and relaxed while giving a presentation.
Before beginning, wait and develop an eye contact with the
audience.
 Characteristics of Effective Presentation (Cont...)
To communicate the desired information, the speaker should use
more of visual aids such as transparencies, diagrams, pictures,
charts, etc.
A good presentation must be planned. The speaker must plan how
to begin the presentation, what to speak in the middle of
presentation and how to end the presentation without losing
audience interests at any point of time.
Rehearse and practice the presentation. This will help the speaker
to be more confident and self-assured. The more the speaker
rehearses the better the presentation turns to be.

The speaker should encourage more questions from the audience. He

should be honest enough to answer those questions. If any biased
question is put forth by the audience, rearticulate it before answering.
Characteristics of Effective Presentation (Cont...)
Summarize the presentation at the end. Give final comments. Leave
a positive impact upon the audience.
The speaker must have a presentable appearance while giving a
presentation. The speaker should stand with feet far apart
maintaining a good balance. He must use confident gestures. He
must use short and simple words.
Try to gain and maintain audience interest by using positive quotes,
humour, or remarkable fact.

The speaker must be affirmative and optimistic before giving

presentation. He should ensure all tools and equipments to be used
in presentation are working well.
The speaker must state the objectives of the presentation at
beginning of the presentation.
 Elements of Presentation
Engaging icebreakers
It has a clear objective.
It's useful to your audience.

It's well-rehearsed.
Presentation deck uses as little text as possible.

Contact information is clearly featured.

It includes a call-to-action.

Eye-catching images, Visuals, animations, & videos

Visual storytelling
 Plan & Design the Presentation
Steps planning & designing a presentation are as follows :
Step 1: Analyze your audience

Step-2: Define the objective of presentation

Step-3: Select the topic / Outline the major sections.

Step-4: Prepare the body of presentation / Draft the contents

Step-5: Prepare the introduction & conclusion

Step-6 : Design the supporting visuals

Step-7: Practice & Deliver

 Curriculum Vitae (CV) / Resume
•A resume is a summary of your experiences and skills
relevant to the field of work you are entering.
•A resume is an accomplishment driven marketing tool for
individuals seeking employment.
•A resume relates the experience of candidate to the career
objective.
•The resume’s main purpose is to get you an interview!
•It is often the first item a potential employer sees about
you and therefore is very important.
•In addition, a resume may be requested by a scholarship
committee or be the part of admission-application for
college / University.
 Curriculum Vitae (CV) / Resume (Cont...)
• Resume – one or two page summary of your education, skills, and
experience.
Brief and concise - no more than a page or two.

• Curriculum Vitae (CV) – a longer (at least two pages) and

more detailed synopsis.
- Summary of educational background, teaching and research
experience, publications, presentations, and affiliations.
- Used when applying for academic, education, scientific
or research positions.

• Hybrid Resume/CV – a combination that also includes

research, publications, etc.
Benefits of Curriculum Vitae (CV) / Resume
 5Ps of Curriculum Vitae (CV) / Resume
• Painless
Easy to read, well organized; use bold to make things stand out and use same
font type throughout, indent 2-3 levels only.
• Perfect
Proofread for spelling and grammar, consistent with punctuation, no personal
pronouns.
• Page
One or two pages is best, 1”, .75 or .5 margins (no smaller and make sure all
sides are consistent).
• Paper
Resume paper subtle color and pattern (24 pound): if mailed do not fold -
use large envelope.
• Position
Specific to the position you are applying for, use keywords
from job description.
 Contents/components of Curriculum Vitae (CV) / Resume

Person Person
Educat
al al
details ion
Profile

Employme
nt/Work Hobbies Key
experienc and skills
e Interests

References
 Systematic Writing of Curriculum Vitae (CV) / Resume
(Various Parts of CV / Outline of CV)

• Heading
• Section Titles
• Objective
• Educational Qualification
• Any other Qualification in Support of Candidature
• Extra-curricular / Co-curricular activities (especially for beginners)
• Experience
• Leadership/Involvement
• Honors/Awards/Professional Organizations
• Interests / Hubbies
• Strengths & Weaknesses (especially for beginners)
• References
General Mistakes of Curriculum Vitae (CV) / Resume

Spelling
errors

Gaps in work
Too long
history

Poor layout Lying

Lack of
evidence/skil
ls
Thank You