Watch the following oficial report

https://www.youtube.com/watch?v=-0agG4SXlBk
 Official reports – When are they
needed and how are they different?

• When and why do we need official

reports?

• What are they most often about?

When/why do we need official reports

Reports are used to summarize facts and findings,

provide recommendations and analyze a specific
situation or outcome.

Reports can range from just a few pages to several

hundred depending on the kind of report you’re writing
and for whom you’re writing it. It’s important to consider
your audience and the information they need to know
There may be many reasons to write a report. Official
report writing helps people (in business or in academic
environment) to understand specific business/academic
findings activities.

Reports can also enable external stakeholders such as

the government, regulatory bodies, university board of
directors and customers to learn more about the value
of yourself and your organization.
Reports – More than one kind?
What is the difference between the following texts?
Think about language, content, tone and purpose.

- A lab report
- A book review
- A progress report
- A police report
- A weather report

Is there anything they all have in common?

According to Cambridge, a report is...
And what are the conventions of the official
report?
1. Presents facts and information
specifically

2. Written for a specific audience, a report

concerns itself to only a certain set of
people related 

3. The structure is very clean (Bullet

points, headings and sub-headings)

4. Tables, charts, graphs are welcome to

prove a point

5. Summary to highlight a point

6. (Semi) Formal and informative text

ACCORDING TO IB....
 So, what about its language?
The word
“official” implies • Figures • Old-
a certain kind of • Exaggeration fashioned
• Trends • Results
tone.
• Interesting • Likely
So what words in • Increase • Exciting
on the right • Data
• Probably
would you expect • Shocking
• Explained
to find in an • Factor
• Ridiculous • Example
official report?
• Demonstrable • Charts
• Cool • Vague
hat we know now about reports now?

• Register is formal
• Language is impersonal and factual (avoid first
person “I” and emotive vocabulary)
• Uses cautious language (“may” or “could” etc.)
• Uses straightforward but precise language
• Content is logically organized and concise.
• Use passive voice
IN A NUTSHELL…
EXAMPLES AND MODELS FOR YOU…

https://www.sampletemplates.com/business-templates/report-writing-format-temp
late.html

https
://www.toppr.com/guides/business-correspondence-and-reporting/report-writin
g/kinds-of-reports
/

https://bizfluent.com/how-8371324-write-up-report.html
 Now it’s your turn
PRACTICE 1 – PAIR WORK

Read the report Official Report and do the ONLINE exercises.

PRACTICE 2 - PAIR WORK

Then, answer the following questions about the report:

• How personal or impersonal the language is

• How formal the language is
• The kinds of vocabulary that is used
• The use of active or passive form
• The verb tenses used
• The types of sentences used (complex, simple, compound)
• What language resources are used (phrasal verbs, magic three,