DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

 SCOPE OF PRESENTATION
• Introduction
–Local Government Units
–LGU Mandated Plans
–POPS in CDP
–Defining POPS
–POPS Focus Area
• Steps in POPS Planning
 Local Government Units
• Provinces, HUCs
• Cities
• Municipalities
• Barangays

• Section 15. Political and Corporate Nature of Local Government

Unit
–Political subdivision of the National Government
–Corporate entity representing the inhabitants of its territory
Planning Implication for the LGU
As a POLITICAL SUBDIVISION of the National Government:

LGUs are in charge of the management of its entire geographical territory for & in
behalf of the national government

As a CORPORATE ENTITY, LGUs are responsible for:

 Representing its inhabitants;
 Promoting the general welfare among the inhabitants within its territorial
jurisdiction, (Sec. 16, RA 7160) and
 Delivering basic services & facilities to enable its inhabitants to develop fully
into self-reliant communities (Sec. 17, RA 7160)
 LGU Mandated Plan
CLUP
10 years
Spatial
“Comprehensive” encompassing territorial
jurisdiction between land and water
Defines the policy direction for the use of land
resources within territorial jurisdiction
Accounts for available supply of land resources
Has four (4) policy areas: production, settlements,
protection and infrastructure
Diagrams the desired physical pattern of growth of
the locality
Invariably takes a long time to carry out
Local equivalent or counterpart of the N/R/PPFP
CDP
6 years
Sectoral
“Comprehensive” embracing all development sectors
and sub-sectors and concerns of each
Outlines specific application of the available land
resources
Demand for land resources based on sectoral
development goals
Covers 5 development sectors: social, economic,
physical, environmental, institutional
Provide convergence mechanism to integrate NGA’s
plans with local plans
Short timeframe and should be used as a medium to
implement the CLUP
Must coincide with the MTPDP/MTPIP
 Peace
• An environment where conflicts are managed well; individuals and
communities are able to fully develop their potentials and attain
progress; and freely exercise their rights with due regard for the
rights of other while being equally mindful of their responsibilities.
(OPPAP, 2009)

• Requires not merely the absence of armed conflicts, but just as

importantly the resolution of root causes of the armed conflict and
social unrest, transformation of Philippine society to one
characterized by justice, equity, tolerance, harmonious pluralism, and
full respect for human rights. (Executive Order No. 3, 2001)
 Security
• A state or condition wherein the country’s
interests, its sovereignty, territorial integrity and
democratic institutions, and the people’s way of
life, cherished values, welfare and well-being are
preserved. (National Security Council, 2010).
 Development
• Condition wherein the state and its people attain
economic progress without sacrificing the environment
culture, and values.

• Condition where citizens are actively involved in public

decision making.
 POPS in CDP
CLUP
10 years
Spatial
“Comprehensive” encompassing territorial
jurisdiction between land and water
Defines the policy direction for the use of land
resources within territorial jurisdiction
Accounts for available supply of land resources
Has four (4) policy areas: production, settlements,
protection and infrastructure
Diagrams the desired physical pattern of growth of
the locality
Invariably takes a long time to carry out
Local equivalent or counterpart of the N/R/PPFP
CDP
6 years
Sectoral
“Comprehensive” embracing all development sectors
and sub-sectors and concerns of each
Outlines specific application of the available land
resources
Demand for land resources based on sectoral
development goals
Covers 5 development sectors: social, economic,
physical, environmental, institutional
Provide convergence mechanism to integrate NGA’s
plans with local plans
Short timeframe and should be used as a medium to
implement the CLUP
Must coincide with the MTPDP/MTPIP
NGA-mandated plans
PLANNING FRAMEWORK
 AIP and Annual Budget Legislative Support Measures

• Improved public services

• New or improved public • Increase private sector investment in
facilities/infrastructure local economic and social
OUTPUTS • Increase public awareness and development
participation

• Change in social and economic well-being of residents

OUTCOMES • Change in configuration and quality of the physical environment
• Change in local institutional capabilities
 PEACE AND ORDER PROGRAMS AND
LINKS TO OTHER PROGRAMS

PEACE AND ORDER

AND PUBLIC SAFETY
Confidential POC
(POPS) PLAN
Funds Performance
30% of the POPS Plan Policy
POP Compliance Monitoring
Audit (40%)
System (POPSP PCMS)

SGLG Indicator
 GENERAL GUIDELINES

• The computation of allowable CF shall be based on the LGU’s POP

only.

• The total amount for CF shall not exceed thirty percent (30%) of the
total annual amount allocated for LGU’s POP.

• The source of the CF shall not come from the twenty percent (20%)
Development Fund.
 GENERAL GUIDELINES

SAMPLE COMPUTATION
• Total Annual Peace and Order Program Budget = ₱10,000,000.00

30% of POP = ₱ 10,000,000.00 X 30% = ₱ 3,000,000.00

• LGU may allocate ₱ 3,000,000.00

• BUT CONFIDENTIAL FUND IS A SEPARATE BUDGET FROM THE POP

or POPS PLAN.
 GENERAL GUIDELINES

• Release and utilization of the total CF shall be covered by a resolution

duly approved by two-thirds (2/3) of the total membership of the
Local POC.

• Additional CF in excess of the limitation, additional appropriation

supported with duly authorized supplemental budget shall be
approved by the Secretary of DILG.
 GENERAL GUIDELINES

Expenses that may be chargeable against allocation for confidential

undertakings shall be limited to the following:

a) purchase of information, necessary for the formulation and

implementation of programs, activities and projects relevant to the
national security and peace and order;

b) rentals of transport vehicle related to confidential activities;

 GENERAL GUIDELINES

c) rentals and the incidental expenses related to maintenance of safe

houses;

d) purchase or rentals of supplies, materials and equipment for

confidential operations that cannot be done through regular
procedures without compromising the information gathering activity
concerned;
 GENERAL GUIDELINES

e) payment of rewards to informers;

f) uncover/prevent illegal activities that pose a clear and present

danger to agency personnel/property, or other facilities and
resources under the agency protection, done in coordination with the
appropriate law enforcement agencies; and

g) others that may be authorized by the GAA or other special law/s.

 GENERAL GUIDELINES

• Conduct of confidential activities shall, as far as practicable, be

done with proper collaboration with any of the following law
enforcement agencies: (a) the Philippine National Police, (b) the
Armed Forces of the Philippines, (c) the Philippine Drug
Enforcement Agency, or (d) other agencies with law-enforcement
functions. Such collaboration, if undertaken, must be specified in
the accomplishment report of the concerned agency.
 GENERAL GUIDELINES

CF shall not be used for:

(a) salaries, wages, overtime, additional compensation, allowance or other

fringe benefits of officials and employees who are employed by the
government in whatever capacity or elected officials, except when
authorized by law,

(b) representation, consultancy fees or entertainment expenses, or

(c) construction or acquisition of buildings or housing structures.

 GENERAL GUIDELINES

• In case of misuse of CF, and depending on the participation in

the transaction, the Budget Officer, Chief Accountant, the
Treasurer and Project Officer may likewise be held
ACCOUNTABLE with the Special Disbursing Officer.
 10 STEPS
in Developing and Monitoring the
Implementation of POPS
 Step 1: Convene POC
• As POC Secretariat, organize the convening of your Peace
and Order Council (POC) at the start of the first 100 days
of the newly-elected Local Chief Executive (LCE) to initiate
the start of the planning process. To ensure inclusion in
the Local Development Investment Plan, it is best that the
planning for POPS is initiated alongside the planning for
the Comprehensive Development Plan (CDP). During the
meeting, discuss the process of POPS Planning and
identify members for a POC Technical Working Group
(TWG).
Step 2: Establish POC TWG
• Recommend to the LCE as POC Chairperson to establish a
POC TWG (ref: MC 2015-130 Sec. A. 2k). Be sure to orient
the POC TWG on their Terms of Reference.
Suggested list of members of the TWG
1. Police City Director or Chief of Police
2. Local Planning Officer
3. Liga ng mga Barangay President
4. Highest Ranking AFP Officer in the area
5. IP Mandatory Representative
6. DILG City Director or Municipal Local Government Operations
Officer (MLGOO)
7. City Social Welfare and Development Officer
8. City Environmental and Natural Resources Officer
9. Private sector representative
10. CSO Representative
11. Other members as deemed appropriate and responsive to
the local context
 Step 3: Gather data and profile peace and order and
public safety situation

• Ensure that the POC TWG agree on and implement tasks for data
gathering and profiling of POPS. Support the local police and Barangay
POC and secretariat in the conduct of discussions with
communities/barangay to develop their respective Barangay POPS Plan,
to be incorporated in the corresponding Barangay Development Plan.
The Barangay POPS Plan shall be developed using the CSOP Strategy
of the PNP and NAPOLCOM.
 Step 4: Draft the POPS Plan
• Supervise convening of the POC TWG in the drafting of the POPS Plan,
possibly through a multi-sectoral workshop led by the POC TWG. The TWG
will do the following:
1. Ensure that the data are readily available 
2. Conduct situation analysis, problem identification and review of local
strategic directions based on the data gathered.
3. Invite other stakeholders as needed to complete the POPS Plan.
 Step 5: Review and approval the
POPS Plan
• Push for the POC to convene for the review and
approval of the POPS Plan including funding
recommendation.
 Step 6: Obtain funding for POPS
Plan
• Assist the POC TWG in obtaining corresponding budget
approval for the POPS Plan. Direct the TWG to breakdown
financial requirements as required for the Local
Development Investment Program (LDIP) and as basis for
the computation of Confidential Funds. Annual
implementation plans must be submitted to the Local
Finance Committee for inclusion in the Annual Investment
Program (AIP) and the Annual Budget subsequent approval
by the Sanggunian.
Step 7: Implement POPS Plan
• Once funding for the POPS Plan is approved in the Annual
Budget, implement the Policies, Programs, Projects, Services
and Activities (P/P/P/S/As), regularly communicating results to
the public to promote peace and order and public safety.
Step 8: Undertake communication activities

• Ensure that the contents of the POPS Plan, particularly the P/P/P/S/As
are communicated to stakeholders for rounding up support,
mobilization, and facilitating implementation. In addition, make sure
that achievements of the implementation of planned activities are
also communicated.
Step 9: Monitor POPS Plan
• Monitor implementation of the POPS Plan using the
completed Reporting Forms 1 and 2. Based on findings from
monitoring, recommend revisions in the plan as needed for
more effective implementation.
Step 10: Submit Accomplishment
Reports
• Submit semestral POC progress reports using Reporting
Form 1 and annual performance accomplishment using
Reporting Form 2.
Peace and Order and Public Safety Plan (POPS Plan)

 A 3-year term based plan formulated by the local Peace and

Order Council
 Consists of programs and activities on peace and order and
public safety (DILG Memorandum Circular 2015-128), as well as
those that ‘strengthen local government capability aimed
towards the effective delivery of basic services’ (DILG
Memorandum Circular 2015-003)
 POPS Challenges/Issues Objec Indicator Baselin Target Strategies PPSAs Expecte Office(r)  
tive e by d Primarily
_____ Outputs Responsibl Funding Requirements
e
Sour Year Year Year Total
ce 1 2 3

A.PEACE AND ORDER                          

1.Crime and Disorder                          

                           
A.1.i Illegal Drugs                          

                           
2.Conflict                          
                           
B.PUBLIC SAFETY                          
                           
1.Road and Vehicle                          
Safety
                           
2.Emergency/Crisis                          
Management and Fire
Safety

                           
 What is the system for POPS Plan called?

The system is called “Peace and Order and

Public Safety Plan Policy Compliance
Monitoring System or POPSP-PCMS”
 What are its functions?

 The POPSP-PCMS is a system that monitors the

POPS Plan implementation of LGUs
 The system shall serve as a POC directory
 It assists LGUs in the determination of Confidential
Funds
 Plan Completion Steps:

1. Plan Profile
2. Situation Matrix (Table B)
3. Challenges and Issues (Table C)
4. Strategy Formulation (Table D)
5. Activity Matrix (Table E)
6. Targets (Table F)
7. Actual Appropriation (Table G.2)
8. Reporting Form 1
9. Reporting Form 2
10. Communication Plan
11. POC Secretariat Report
 Step 1: Plan Profile

• Management of Peace and Order Council

– Update the names of the members of the POC
• Management of POC Technical Working Group
– Update the names of the POC TWG
• Quick Links
– Annual Computation of CF (PCM)
– Reporting Form 1
– Reporting Form 2
– POPS Plan Summary
 Chapter A. Review of Local Strategic Direction
& B. Peace and Order and Public Safety Situation
Step 2: Situation Matrix
• Reviewing the local strategic direction, as reflected in the sectoral
goals and charter statements, is the first step in situating POPS with
the goals of the local government. It will help ensure that the right
priorities are targeted and the desired impact is achieved.
• If plan was created, system will automatically add the default
indicators on workbook and users can update the indicator data and
delete if that indicator is not necessary
• Steps:
– Add the base year of the situation matrix
– Update each indicator under the focus areas given
• Note: Quantitative data fields vary on the POPS Plan location
– Encode 2018 data, if available.
 Peace and Order Programs in
POPS

 Law enforcement activities that address

criminality and human rights violations and bring
about the achievement of justice, peace and order.
 Peace and Order Focus Area
Crime and Disorder
 Violations of the law and situations that disrupt harmonious living within a
community.

Conflict
“a situation where two or more parties are in disagreement over the control and
possession of a resource. (Resource can be tangible in nature, i.e. things that can
be physically accounted; or intangible, like prestige, honor, influence, power etc.).

Conflict is manifested when one party feels deprived, offended, or oppressed by

another. It may be between warring families , communities, organizations,
individuals; it can be between people and the state (or agencies/representatives of
the state); it can also be between the state and non-state groups.
 Public Safety Programs
 Prevention and education activities that protect the
community from dangers affecting their general
welfare and safety such as accidents, disaster, and
crime.
 Public Safety Focus Area
Emergency/Crisis Management and Fire Safety
the organization and management of resources and
responsibilities for addressing all aspects of
emergencies, which are unforeseen or sudden
occurrence, especially danger, demanding immediate
action. (Republic Act No. 10121: Philippine Disaster
Risk Reduction and Management Act of 2010)
– Crisis/Emergency – a threatening condition that
requires urgent action or response
Road and Vehicle Safety
 Situations related to traffic and road
conditions which pose risk to motorists,
passengers and pedestrians
 Table B: Peace and Order and Public Safety Situation
Actual Data/Information
Focus Area Indicator
(Sector/Service Area) Municipal/ Barangay Cases/
City (if Qualitative
available) Data
1. PEACE AND ORDER

A. Crime and Disorder •  Crime Index      

a.i Illegal Drugs

(mandatory)
 
B. Conflict • Number of households displaced by
armed conflict
• CNN
• Terrorism
• Armed Lawless Groups
(ALG) Bandits
• IP Related Incidents
• Clan/Tribal Wars
 Chapter C. Priority Peace and Order and Public
Safety Challenges
Step 3: Challenges and Issues
• The next step would be to identify the POPS issues or
challenges that the community has to deal with.
• Prioritize POPS challenges with the TWG and/or the
POC.
• Narrate each issue that needs addressing
• Steps:
– Select focus area
– Fill-up all available fields to discuss more about the issue
– Put ranking on your issues
Prioritization of POPS Issues
• 1. Use as References:
• Data for peace and order and public safety situation
in Chapter B;
• Problem/Conflict Tree Analysis
• Results of a Household Survey on Conflict, or an FGD
using the Guide to Household Perceptions on
Conflict,
• 2. Look into the underlying issues represented by the
indicator data that may be at alarming or warning levels.
• 3. Prioritize POPS challenges with the TWG and/or the POC.
Complete your analysis by filling in the information
required for C-2 to C-7 of Table C.1.
How to Prioritize Issues
• Rank an issue on the basis of: (a) Intensity of
impact/consequence, and (b) Likelihood of occurrence.
• 1. Determine the Intensity of Impact/Consequence (“I”
or column 1 of Table C.1)
– 1 - Very Low Impact (a minor inconvenience)
– 2 – Low Impact (small disruptions)
– 3 - Medium Impact (suspension of operations, minor injury)
– 4 – High Impact (serious to very serious injury or loss of
lives, serious to very serious loss of significant assets or
damage)
How to Prioritize Issues
• 2. Determine the Likelihood of Occurrence (“L” column 1
of Table tool 1)
– 1- Very Low Likelihood of Occurrence
– 2 - Low Likelihood of Occurrence
– 3 – Medium Likelihood of Occurrence
– 4 – High Likelihood of Occurrence
• 3. Determine Rating (“Rt” column 1 of Table C.1)
 Compute for seriousness of the issue: Intensity of
Impact/Consequence X Likelihood of Occurrence
• 4. Determine Rank of POPS Issue (“Rn” column 1 of Table
C.1)
 The higher the rating, the more serious the issue. Confirm with
the group the ranking of issues based on the rating.
 Table C.1: Prioritizing Issues
Example:
Ranking Issues (Manifestations Where/ How Sources/Causes
of Threats, Instability, Manifested
I L Rt Rn Vulnerability)

4 3 12 1 80% of barangays Children used for Lack of Education;

drug affected selling drugs; Lack of Job
tenements Opportunities

3 3 9 2 Prevalence of 23 cases of robbery Unemployment

Robbery/ and 56 cases in  
Q4Y2015; night
Theft Insufficient police
time; malls; Rizal
street visibility

2 2 4 3 Domestic violence 3% of total Adult Men taking liquor

women reported in late at night
local police desks as
battered wives
Table C: Prioritization of POPS Issues
Consequences Objectives in
Issues/ Problems Manifestations Sources/ Causes Who are most affected if not addressing the
addressed issue
Victims Perpetrators

80% of Children used Limited High Crime To reduce

barangays drug for selling awareness of Street Gang Rate; illegal drug
children members; pushers and
affected drugs; consequences of peddlers
tenements; drugs; High street Breakdown of
unemployment children; families
[profile of To reduce
rate illegal drug
pushers]
dependency
Table C: PRIORITIZATION OF POPS ISSUES
Issues/ Manifestations Sources/ Who are most Consequen Objectives Ranking
Problems Causes affected ces if not in
addressed addressing
the issue

Prevalence 23 cases of High Victims Perpetra Fearful To 2

of Robbery/ robbery and 56 unemployme tors citizens decrease
Theft cases in nt rate Mall Gang   the
Q4Y2015;   goeres members Decreased number of
night time; Insufficient number of robbery/th
malls; Rizal police investors eft cases
street visibility by 60% by
  2019
 
 
Objectives, Strategies, Targets
and Indicators

Chapter D
Strategy Formulation Matrix by POPS Issue
Priority POPS Issue:

Objective Indicator Target Strategies Champion

(a) (b) (c) (d) (e)
 
         
 Chapter D. Objectives, Strategies, Targets,
Indicators, and Baseline Data
Step 4: Strategy Formulation
Objectives
 A state you would like to achieve
Indicators
 Are standards against which change can be measured/ performance determined
Targets
 A measurement for successful achievement of your objective within three years

Strategies
 The plan of action for the approach taken in meeting the objective.

Outputs
 Expected results (completed tasks or project deliverables) from the project
Result Areas
Goal • Societal impact

Objectives • Sectoral outcomes

Strategy • Activity outputs

 Characteristics of indicators
developed/ Objectives (SMART)
▶S - specific
▶M - measurable
achievable
▶A -
realistic
▶R - timely / time
▶T - bound
Table D: Strategy Formulation Matrix by POPS Issue

Priority POPS Issue: 80% of barangays drug affected

Objective Indicator Target (by end Strategies Champion
of 2025)
Reduce illegal Percentage of 90% of Engage community [Name], Chief
drug pushers barangays barangays in the conducting of Police
and peddlers ‘cleared of drugs’ ‘cleared of drugs’ anti-illegal drug
operations
Percentage of 90% of peddlers
peddlers and and pusher Strengthen
pushers removed from functionalities of [Name],
removed from ‘watch list’ ADACs MLGOO
the ‘watch list’
of PNP 2023 – 30% Strengthen
2024 - 30% accountability of [Name], PLEB
2025 - 30% law enforcers Chair
• You cannot proceed in this step if the POPS Plan has
no issue recorded

• Steps:
– Create Indicator
• Fill-up the indicator information
• Fill-up annual indicator targets
• Add strategies that apply
 REVIEW
&
WORKSHOP
 Chapter E. Critical Policies, Programs,
Projects, Services, and Activities
Step 5: Activity Matrix
• The task now is to identify critical PPSAs that could help
in carrying out the identified strategies.
• You cannot proceed in this step if the POPS Plan has no
strategies recorded under Strategy Formulation
• Steps:
– Create Activity/PPSA
• Fill-up Activity/PPSA Information
• Add Expected Outputs
– Create More Activity/PPSA
 Table E: Critical PPSA’s
Strategy Title of the Activity Implementing Schedule of Expected
Group Implementation Outputs

Starting Completion
Date Date
Engage 1.Capacitate the Local Police, Jan 2017 Jun 2017 All monitoring
community in ADAC and CADAC/BADAC network
conducting volunteers as a volunteer group members trained
anti-illegal ‘monitoring network’
drug operations 24 monthly
2. Regularly meet Local Police, meetings
with ADAC as a CADAC/BADAC, Jul 2017 Dec 2019
monitoring network volunteer group

3. Patrol to obtain Summary

info from ‘volunteer Local police reports from
monitors’ Jul 2017 Dec 2019 Chief of Police
Table E: Critical Policies, Programs,
Projects, services and Activities
Strategy PPSAs Lead/ Main Schedule of Implementation Expected
Impelmenting Output
Group

Starting Date Completion Date

Strengthen 1. Profile ADACs DILG MLGOO; Jan 2017 March 2017 ADACs Profile
functionalities barangay with needs
of ADACs officials assessment
2. Allocate LCE; City Amount
‘substantial Planning September December 2016 included in
amount’ Officer 2016 LDIP
3. Establish ADAC October 2017 Monitoring
monitoring April 2017 guidelines and
mechanism templates
with rewards
 Strategy PPSAs Lead/ Main Schedule of Implementation Expected
Impelmenting Output
Group

Starting Date Completion Date

Strengthen 1.Regularly POC January 2017 December 2019 36 monthly

accountability of convene the PLEB meetings
law enforcers
2.Capacitate the January 2017 June 2017 All members of
PLEB POC; Legal PLEB trained
Officer
Point persons
June 2017 designated;
3.Develop December 2017 database
monitoring and PLEB Chair produced
reporting
mechanism
 Chapter F. Funding Requirements and
G. Implementation Arrangements
Step 6: Targets
• The AIP will be used as a template for writing a funding proposal. It
includes the detailed annual allocation for each PPSA and in the regular
operational budget items broken down into PS, MOOE, and CO.
• You cannot add targets without expected outputs recorded under Activity
Matrix

• Steps:
– Create CF Allocation each year and Upload Administrative Documents
– Create target in each expected outputs under each year
• Fill-up Financial target
• Fill-up Physical target
 Table G.2: Implementation Plan Year 1
Issue: 50%of barangays are affected by illegal drugs
Objective: To reduce illegal drug pushers and peddlers by 90%
Target: by 2019, 90% of ‘drug affected’ barangays cleared of drugs and 90% of drug pushers and peddlers in PNP
‘watch list’ arrested
Strategy: Strengthen Functionalities of ADACs
PPSAs Implementing Schedule of Expected Policy Fundin Funding Requirements
Office Implementation Outputs Require g
ments Source PS MOOE CO TOTAL

Started Comple
ted

1. Profile ADACs DILG Jan 2017- Jan  ADACs   GAA   20,000     20,000
1. 1.a Convene 1st MLGOO 2017 Profile with
ADAC assessment needs
Meetings Barangay assessment
2. 1.b. develop a Officials
training plan based
on results of
assessment meeting

2. Conduct monthly  Municipal Feb 2017- Dec 12 Meeting   GAA   120,000    120,000
meetings of MADACs Planning 2017 Reports
Officer;
B/M/ADACs
DILG
MLGOO
Funding Requirements

Chapter F
 Funding POPS
▶ Local Development Investment Program
▶ Principal instrument for implementing the
CDP.
▶ It is a document that translates the CDP into
programs and projects within a 3-year
timeframe and selects those that will be
picked up by the LGU for funding in the annual
general fund budget and through special fund
generation schemes.
▶ Basis for the budget document in DBM’s Budget
Table F: Funding Requirements
PPSA Imple Schedule Expecte Possibl Amount
s mentin of d Funding e
g Implement Outputs Fundin
Office ation Requirement g
Source

-------------------------
Completion
Start Date

MOOE

Total
Date

2023

2024

2025

CO
PS
--
Peace and Order
Sub-Total (A)
Indicative Confidential Fund (optional, 30% of MOOE)
 Step 7: Actual Appropriation

• Without targets, actual amount cannot be inserted on the PPSAs

• Steps:
– Create Appropriation each year
• Fill-up all fields
• Upload Appropriation Documents
• Input actual amount each PPSA to serve as the basis
amount when recording semestral accomplishment
 Chapter H. POPSP Monitoring and Evaluation
and Reporting
Step 8: Reporting Form 1
• This form serves as the semestral accomplishment for
progress monitoring.
• Reflects the information from Tables D (Step 4) and
G.2 (Step 6) to Step 8.
• Shall be submitted every 15th day of the ensuing month
and year
– If submission dates fall on a weekend, this report
shall be submitted on the next working day
 Reporting Form 1 as a basis of SGLG

• Reporting Form 1 was made the basis of SGLG for

the physical and financial accomplishments where
the minimum requirement is at least 75%
completion of, or utilization of fund allocated for
POPS Plan PPSAs for 2017.
 Reporting Form 1
 PPSAs (Title)
 Date of Implementation
 Target as written under the Completion Date of Schedule of Implementation in the
approved AIP
 Actual Date (M/Y) activity was implemented or completed and produced the ‘actual
physical accomplishments’
 Physical Accomplishments
 Target as written under expected outputs of the approved AIP
 Actual outputs obtained from the implementation of the activity during reporting period
(e.g. Year 1, Sem 1)
 Actual outputs obtained from the implementation of the activity from the start of POPS
implementation to date.
 Financial Accomplishments
 Budget as written under the Total Amount in the approved AIP
 Actual Amount Released for the implementation of the activity during reporting period
(e.g. Year 1, Sem 1)
 Actual Amount Released for the implementation of the activity from the start of POPS
Implementation to date.
 Level of Implementation
 F – Full implementation
 P – Partial Implementation (less than 100%)
 NI – No Implementation at all, but scheduled for implementation within the
reporting period
 NA – Not for Implementation within the reporting period
 C – Cancelled
 Remarks – any comments you may have on the following:
 Level of implementation
 Causes of delays or non-implementation
 Reason for not meeting target
 Challenges in the implementation
 Best practices or awards from successful implementation
 Any useful information for the monitoring of progress
 If the level of implementation is NA, note under remarks whether you’re still ‘on-
track’ or ‘delayed’
• Steps:
– Create Accomplishment
• Pick Semester (first or second)
• Pick Level of Implementation
• Actual conducted based on physical target
• Completion Date
• Actual Utilized amount based on actual allocation
• Remarks if necessary
Updated Step 8: Total amount for Actual Allocation, Target, and Actual Utilization
 Step 9: Reporting Form 2
• This form is where actual indicator data are
accomplished. Use the indicators in Table D (Step 4),
to define baseline and targets.
• Shall be submitted every 15th day of the ensuing year
• Steps:
– Update Indicator Target
• Insert Actual Indicator Data based on targeted
indicator measure in each year;
• Upload Certifications/Supporting Documents
per Objective.
Status of Submission 1 2
Need to Submit to Submitted to
LGU/POC RO/PO (Default Status) CO
Accomplishment
Submitted to RO/PO

Regional and Ready for For Revision

Provincial Office Submission to CO

Central
Office/NPOC Received by CO
Secretariat
Chapter I. Communicating Results
to the Public and to Stakeholders
Step 10: Communication Plan

• You cannot insert communication plan without

PPSA recorded under Activity Matrix
• Steps:
– Create Communication
• Fill-up all necessary fields
 Table I: Communication Plan
POPS Issue: 80% of barangays drug affected
Objective of PPSA to address POPS Issue:
To reduce illegal drug pushers & peddlers
Ref. Communication Objective(s) Audience Key Media/ Focal Timeline Budget
PPSAs Message Communic Point
ation
Channel
1.2. 1. To increase the public’s PLEB Find the Posters, POPS Team
[Project awareness on the Pusher; Artist Mar 2017- PhP 5,000
“Double Project, “Double Save the Pamphlets Sep 2017
Barrel”] Barrel”. PTA in public User PR Group
2. To motivate the youth schools Regular of the POC PhP 3,000
in committing to stay Counselling
away from drugs. Homeowners A Healthy Sessions
3. To organize a moral Association Society: A
support group to do Healthy PhP
counseling needs of Family Tomorrow 2,000/month
drug users and seek Ministries in
alternative healthier Parish Pastoral
options for the youth. Teams
 Step 11: POC Secretariat Report

• In a narrative form with the following suggested

content:
– Major activities conducted
– Major action points taken
– Accomplishment highlights
THANK YOU!
BLGS-Interim NPOC Secretariat
lops.blgs2017@gmail.com
876-3454 loc. 4210/11