Word 2016 Module 2

Editing Documents with Word 2016

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product or service or otherwise on a password-protected website for classroom use.
 Module Objectives

• Cut and paste text

• Copy and paste text
• Use the Office Clipboard
• Find and replace text
• Check spelling and grammar

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password-protected website for classroom use.
Cut and Paste Text (Slide 1 of 3)

• The operation of moving text from one location to another is called cut and
paste
• Cutting text removes it from the document And placed it on the Clipboard.
• What is Clipboard?
a temporary storage area for text and graphics that you cut or copied from a
document
Word use two different clipboard :
-system clipboard :hold just one item
office clipboard :which hold up to 24 items
• TO move text you can use:
• 1-cut and past commands I Ribbon or
2- use the mouse to move text this operation called drag and drop method

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password-protected website for classroom use.
Copy and Paste Text (Slide 1 of 2)

• Copied text is not removed from the document

• A copy of the copied text is placed on the Clipboard
• Use the Copy button in the Clipboard group on the Home tab or the keyboard
shortcut [Ctrl][C]
• Copy selected text by pressing [Ctrl] as you drag it to another location

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password-protected website for classroom use.
 Use the Office Clipboard (Slide 1 of 3)

• The Office Clipboard :allows you to collect text and graphics from files created in
any office program and insert them into your word documents

• The Office Clipboard

• Stores up to 24 items
• Stores text and graphics
• Items can be cut or copied from any Office program
• Items on the Office Clipboard can be viewed
• The last item collected is stored on both the Office Clipboard and the system
Clipboard

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password-protected website for classroom use.
 Find and Replace Text (Slide 1 of 4)

• Find and Replace feature

• Use the Replace command to search for and replace all instances of a word or
phrase in a document
- Automatically find and replace all occurrences at once, or
- Find and review each individual occurrence
• Use the Find command to locate and highlight every occurrence of a word or phrase
in a document

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password-protected website for classroom use.
 Find and Replace Text (Slide 2 of 4)

• Find and Replace dialog box

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password-protected website for classroom use.
 Find and Replace Text (Slide 3 of 4)

• Found text highlighted in document

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or otherwise on a password-protected website for classroom use.
 Check Spelling and Grammar (Slide 1 of 3)

• When you finish typing and revising a document, you can use the Spelling and
Grammar checker command to search the document for
1- misspelled words
2-and grammar errors
• The Spelling and Grammar :
1-checker flags possible mistakes
2- suggests correct spellings,
3-and offers remedies for grammar errors such as
- subject-verb agreement,
- repeated words,
-and punctuation.
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a 9
password-protected website for classroom use.
 Check Spelling and Grammar (Slide 2 of 3)

• Spelling pane

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a 10
password-protected website for classroom use.