PowerPoint 2016 Module 1

Creating a Presentation in PowerPoint 2016

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product or service or otherwise on a password-protected website for classroom use.
Module Objectives

• Define presentation software

• Examine the PowerPoint window
• Enter slide text
• Add a new slide
• Apply a design theme
• Compare presentation views
• Print a PowerPoint presentation

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or otherwise on a password-protected website for classroom use.
 Define Presentation Software (Slide 1 of 3)

• Presentation software is a computer program used to organize and present

information
• Presentation software allows you to communicate your ideas effectively
• You can use PowerPoint to present information in
-on-screen presentations,
-notes,
-audience handouts,
- slide show broadcasts,
- and outline pages

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or otherwise on a password-protected website for classroom use.
 Define Presentation Software (Slide 2 of 3)

• PowerPoint handout

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or otherwise on a password-protected website for classroom use.
 Define Presentation Software (Slide 3 of 3)

• With PowerPoint you can

• Enter and edit text easily
-you can enter ,edit ,and format text simply to produce the best results in least time.
• Change the appearance of information
-PowerPoint has many effects that transform the text ,graphics, and slides appear,
and it easy to change the appearance of your presentation
• Organize and arrange information
-PowerPoint can quickly and easy rearrange and modify text , graphics and slides in
your presentation

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or otherwise on a password-protected website for classroom use.
 Define Presentation Software (Slide 3 of 3)

• With PowerPoint you can

• Incorporate information from other sources
-when creating presentation ,you can use information from variety of sources such as:
 internet
Digital Camara
Other computers
Other graphics programs
-you can also import text, videos, numerical data from files created in programs:
 Adobe Photoshop
MS word
MS Excel
MS Access

© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service 6
or otherwise on a password-protected website for classroom use.
 Define Presentation Software (Slide 3 of 3)

• With PowerPoint you can

• Present information in a variety of ways
 you can print handout pages or outline of your presentation
You can display your presentation as on-screen slide show using your computer
You can use video projector and a large screen (if you presenting to large group)
You can broadcast the presentation or upload it as video to the Internet so people anywhere
can view your presentation
• Collaborate with others on a presentation
PowerPoint makes easy to collaborate or share a presentation with colleagues using Internet
You can use email to send presentation as attached to others
You can also save the presentation to network drive or OneDrive so outhorized users can
access it

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or otherwise on a password-protected website for classroom use.
 Examine the PowerPoint Window (Slide 1 of 4)

• When you first start PowerPoint :

-you can use to start a blank presentation
-or one with a preformatted design.
-PowerPoint has different views that allow you to see your presentation in different
forms
-By default PowerPoint opens in Normal view
-Normal view is the primary view for writing, editing and designing your presentation
-Normal view divided into area called Panes:
1-slide tab :display the slides of your presentation as small images called slide
thumbnails(pane on the left)
2-Slide pane :the large pane where you do most of your work on the slide
• You move around in each pane using the scroll bars

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or otherwise on a password-protected website for classroom use.
 Examine the PowerPoint Window (Slide 3 of 4)

• The Ribbon organizes PowerPoint’s primary commands

• Each set of primary commands is identified by a tab
• Commands are further arranged into groups based on their function
• You can quickly navigate through slides using the Thumbnails pane

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or otherwise on a password-protected website for classroom use.
 View Shortcuts:
buttons allow you to
switch quickly
Slide tab:display between
the slides of your Notes Button: opens Note pane PowerPoint views
presentation as and is used to enter text that
small images references a slide contents
The Slide
pane
displays the
current slide
Comments button: opens
The status bar shows messages about what comments pane ,you can
you are doing and seeing in PowerPointV create,edit,select,and
delete comments

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or otherwise on a password-protected website for classroom use.
 Enter Slide Text (Slide 1 of 3)

• PowerPoint opens in Normal view

• The title slide has two text placeholders:
• the title placeholder
• the subtitle text placeholder
• A placeholder with text is a text object. An object is any item on a slide that
can be modified.

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or otherwise on a password-protected website for classroom use.
 Enter Slide Text (Slide 2 of 3)

• When you click inside a placeholder, the insertion point appears

• A selection box with a dashed line border and sizing handles appears
around the placeholder, indicating that it is selected and ready to accept
text

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or otherwise on a password-protected website for classroom use.
Enter Slide Text (Slide 3 of 3)

• Title text placeholder selected

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or otherwise on a password-protected website for classroom use.
Add a New Slide (Slide 1 of 3)

• A slide layout contains text and object placeholders that are arranged in a
specific way on the slide
• Modify an existing slide layout or create a new, custom slide layout
• When you click the New Slide button on the Ribbon, a Title and Content
placeholder slide appears

A content placeholder can be used to insert text or objects such as clip art,
tables, or charts
To change a slide layout, click the Layout button in the Slides group

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or otherwise on a password-protected website for classroom use.
 Apply a Design Theme (Slide 1 of 3)

• Powerpoint provides many design themes to help you quickly create

professional presentation
• Themes includes a set of 12 coordinated colors for fill, line, and shadow,
called theme colors; fonts for titles and other text, called theme fonts; and
effects for lines and fills, called theme effects

• Design themes are found on the DESIGN tab on the Ribbon

• Point to a design theme on the Ribbon for a Live Preview of how your
changes will affect the slides

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or otherwise on a password-protected website for classroom use.
 Compare Presentation Views (Slide 1 of 4)
• PowerPoint has six primary views
Normal view
-primary editing view where you can edit text and graphics
Outline view
is view you use to focus on text of your presentation.
Slide Sorter view
-used to rearrange slides and add slide effects and design themes
Notes Page view
-to type notes that are important for each slide.
Slide Show view
is designed to show your presentation to an audience
Reading view
is designed to view your presentation on computer screen.

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or otherwise on a password-protected website for classroom use.
 Compare Presentation Views (Slide 2 of 4)

• Normal view: Edit slide content

• Outline: Focus on presentation’s text
• Slide Sorter view: Rearrange and add slide effects
• Notes Page view: Type notes to self
• Slide show view: Present slides
• Reading view: View presentation on a computer screen

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or otherwise on a password-protected website for classroom use.
 Compare Presentation Views (Slide 4 of 4)

• PowerPoint views

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or otherwise on a password-protected website for classroom use.
 Print a PowerPoint Presentation (Slide 1 of 3)

• You print your presentation when you want to review your work or when you
have completed it and want a hard copy.
• You can also preview your presentation to see exactly how each slide looks
before you print the presentation

Using the Print window, you can choose to print slides, handouts, notes or the Outline
view

Handouts can be printed with up to 9 slides per page

You can print in Color, Grayscale or Pure Black and White, depending on your printer

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or otherwise on a password-protected website for classroom use.
Print a PowerPoint Presentation (Slide 3 of 3)

• Print Window

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or otherwise on a password-protected website for classroom use.