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Presentation Skills

A presentation is the delivery of a topic to an audience using a

combination of speaking and visual aids. In this lesson, we will learn
how to create and deliver presentations with the aid presentation
programs.

Prezi
Introduction:
http://prezi.com/cdntnn993dyb/?utm_campaign=share&utm_mediu
m=copy&rc=ex0share

Prezi is a web-based presentation program. Because it’s web based, it

can be accessed using an Internet browser and does not need to be
installed in your computer. Prezi can be used for free although they
also offer paid services. The main difference between the two is that
presentations created using free accounts can be viewed by anyone
while paying users can make their presentations private. For this
lesson we’ll be using Prezi’s free services.

How to create a Prezi account

Signing up is easy. Follow these steps to create your own prezi

account:

Step 1:
Go to prezi.com and click GET STARTED

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Step 2:
In the pricing page, click CONTINUE FREE to avail of Prezi’s free
services.

Step 3
Enter your first name, last name, email address and preferred password
then click Create your free Public account.

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Step 4
At this point you have successfully created your Prezi account. Click
Get started to view a short tutorial.

Creating your first prezi

Video Tutorial: https://youtu.be/WGckQjH_tMM

Now that you have a account it is now time to log in and start creating
your first prezi. Follow these instructions and watch the video to get
started:

Step 1
Go to prezi.com and log in using your email and password

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Step 2
In your dashboard, click Create a new prezi.

Step 3
There are 2 ways to do this next step. First, you can search for a
template by typing a keyword in the search bar. Once you’ve found
one that you like, click it then click Use template.

You can also choose to start from scratch by clicking Start blank prezi.

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Step 4
Whether you choose to use a template or start from scratch, you will
be directed to the prezi editor. Here you can add your contents and
costumize your prezi. Follow the instructions on this video to get an
idea: https://youtu.be/WGckQjH_tMM

The Prezi Editor

Video tutorial:
https://youtu.be/_kwA4TU-x4Q

Tutorial article:
https://prezi.com/support/article/steps/getting-to-know-the-prezi-editor/

Top menu
The Prezi editor’s top menu contains many essential controls and
information.

The left side contains the title of your prezi, the undo (left arrow) and
redo (right arrow) buttons, the save button and the time when your
prezi was last saved

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On the right side, you will find the insert menu where you can add
content and the customize button.

From the right side, you can play your presentation, share your
presentation, change the screen ratio, and exit the Prezi editor.

Transformation tool
Use the transformation tool to manipulate and customize the objects in
your canvas. With it you can change the frame type, change the color,
resize, rotate, etc.

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Text box
Click anywhere in the screen to add a text box. Use it to add and
customize texts

Zoom buttons
Hover your cursor on the middle-right part of the screen to see the
zoom buttons. Click the + icon to zoom in, the – icon to zoom out, and
the home icon to display the whole canvas.

Left Sidebar
The rectungalar bax on the left side of the screen is the left sidebar.
Use it to add a new frame and edit your path. The path is the order in
which your frames are displayed.

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Navigating your Canvas

Video tutorial: https://youtu.be/rdILh2hOnzc

Panning
To move around the canvas, click and hold anywhere in the screen
using your left mouse button then drag to any direction.

Zooming
There are several ways to zoom in and out of your canvas.
 Click Zoom to frame in the transformation tool
 Use the zoom buttons on the right side of the page
 Scroll using your mouse wheel

To learn more about Prezi, visit their knowledge base at:

prezi.com/support/article
There you will find many tutorials with articles and videos.

Creating an Effective Presentation

Not that you’ve learned the basic and some advanced skills in using
presentation tools, it is now time to focus on how you present your
topic. The following are some of the most common mistakes that
presenters make. After each one is a guideline that you can follow to to
avoid making the same mistakes.

(Source: RBS Empowerment Technologies)

Minimize

The mistake:
It is quite common for inexperienced presenters to use too many slides
or frames. Doing this will make the report unnecessarily long. The
audience may eventually lose focus and get bored.

The solution:
Use as few slides as possible. Include only the most important details
in the slides and deliver the supporting details by speaking. This way,
the audience will have an easier time absorbing the topic.

Clarity

The mistake:
Presentations are almost always designed in computers with small
screens then presented in a bigger monitor or projector. Because of

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this, the scale of the texts can be misjudged. The text can be too small
when viewed from a distance.
The solution:
Consider how your audience will view your presentation. If you will
be speaking to a large audience, use bigger fonts so your report can
still be read from the back of the room.

Simplicity

The mistake
Another common mistake that beginners make is to write the whole
report in the slideshow and just read it to the audience. This defeats the
purpose of using visual aids in your presentation. If what the slideshow
and the speaker say are the same, then the audience can just listen and
not read the slides or read the slides and not listen.

The solution
First of all, do not use your slideshow as a script. The slideshow
should only contain a summary of the report and not the report itself.
Use bullets, numbered lists and short lines instead of paragraphs and
long sentences.

Visuals

The mistake
It’s easy to get over-excited with graphics, colors and fonts. Using too
much animation, bright colors and fancy lettering can distract the
audience from the topic.

The solution
Use simple design elements. It is ok to animate your slides and
customize your texts as long as they are easy to read and not
distracting.

Consistency

This is a mistake that is usually made by those who are just starting to
learn the features of a presentation program. The slides may end up
looking different from each other, with different fonts, different colors
and an assortment of non-uniform graphics.

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The solution
Plan your design right from the beginning and stick to it throughout
your presentation. Most presentation programs allow you to set the
default look of every slide. Use this feature to keep your design
uniform.

Contrast

The mistake
Some colors simply do not match. A mismatched background and font
color can render the text unreadable.

The solution
Make sure that your text has a good contrast with your background.
Use a dark background with light text and vice versa.

It is also important to remember that your slideshow or prezi is only

one part of your presentation. It is a useful part of your presentation
but it is not the most important part. Your main goal is to make the
audience understand your topic and ideas. Coming up with a cool prezi
or slideshow does not ensure that your presentation will be successful.

Here’s a short video about how to give a powerful presentation. Notice

that the speaker didn’t even use a presentation tool. He just used a
white board and a marker as visual aids.
https://youtu.be/i68a6M5FFBc

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