SAP University Alliances

Authors Claudia Kroliczek

Stefan Weidner SAP Concepts

Product
SAP ERP 6.0 EhP7

Level
Beginner

Focus
Basic concepts

Version
2.30

Last Update
July 2014

© SAP AG
 Concepts Basic Concepts

 Organizational Data
 Master Data
 Process Data
 Documents

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 Concepts Organizational Units

 Define the enterprise structure for legal and business purposes

 Legal units, plants, warehouses, sales organizations, profit centers
 Examples:
- Client
• Highest organizational unit
• Represents an enterprise consisting of other organizational units
- Company Code
• Smallest org unit for which you can maintain a legal set of books
- Sales Organization
• An organizational unit responsible for the sale of certain products or
services.
• The responsibility of a sales organization may include legal liability for
products and customer claims

Page 4-3
 Concepts Organizational Units

SAP Terminology:

Enterprise Client

Company
Firm Company Code

Plant
Factory

Sales Sales Region Sales

Organization Organization

Division
Department Division Business Area

Storage
Warehouse Location

Page 4-4
 Concepts Organizational Units in Logistics

Client

Company Code A Company Code B

Plant A Plant B

Storage Storage
Location 1 Location 2

Page 4-5
Concepts Organizational Units in Procurement

Purch. Organization A central

Company Code x Company Code y

Purch. Organization B Purch. Organization C

Plant 1 Plant 2 Plant 3

cross-plant plant-specific

Page 4-6
 Concepts Organizational Units in Sales and Distribution

Company Code

Sales Organization A Sales Organization B

Distr. Channel Distr. Channel Distr. Channel

Internet Retail Retail

Division Division Division Division

Bicycles Motorcycles Bicycles Bicycles

Sales Area

Page 4-7
Concepts Organizational Units in Accounting

Client

Controlling Area A Controlling Area B

Chart of Accounts x Chart of Accounts y

Company Company Company Company

Code 1 Code 2 Code 3 Code 4

Page 4-8
Concepts Organizational Units in Human Capital Management

Client

Company Code A Company Code B

Personnel Personnel Personnel

Area x Area y Area z

Personnel Personnel
Subarea 1 Subarea 2

Page 4-9
 Concepts Master Data

 Static data (master records)

 Examples:
- Sales
• Customer master records
• Material master records
• Conditions

Page 4-10
Concepts Material Master Data - Views

Sales Data

Basic Data Purchasing Data

Mat. Plan. Data

Material Master Forecasting Data

Storage Data

Controlling Data Quality Data

Accounting Data

Page 4-11
Concepts Material Master Data - Views

General Information relevant for the entire organization:

Name
Weight
Client XXX Unit of Measure

Sales specific information: Storage Location specific information:

Delivering Plant Stock Qty

Loading Grp
Sales Org. UW00 Storage Loc. FG00

Sales Org. UE00 Storage Loc. TG00

Page 4-12
 Concepts Process Data

 Dynamic data created during

business process
 Contain
- Organizational level (data)
- Master data
- Situation data
 Example: Sales order
- Org. units: client, company code,
sales organization
- Master data: customer, material
- Situation data: date, time, person,
amount

Page 4-13
 Concepts Documents

 Generated data documenting a business process

 Represents business process in SAP system
 Contains all relevant information from master and process data
 Examples:
- Sales order
- Purchasing order
- Material document
- Financial document

Page 4-14
 Concepts Document Flow

 The document flow and order status feature allows you to find the
status of an order at any point in time.
 The SAP updates the order status every time a change is made to
any document created.

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