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Notification Letter

A notification letter is used to inform the recipient about an important event or occurrence. There are several types of notification letters, including general notification letters, data breach notification letters, and death notification letters. When writing a notification letter, it should include the recipient's address, an introduction, details of the relationship between the sender and recipient, a description of the event being notified, contact information for the sender, and a conclusion. Supporting documents may also be included to provide evidence or recommendations related to the notification.

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Juicy Baek
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3K views9 pages

Notification Letter

A notification letter is used to inform the recipient about an important event or occurrence. There are several types of notification letters, including general notification letters, data breach notification letters, and death notification letters. When writing a notification letter, it should include the recipient's address, an introduction, details of the relationship between the sender and recipient, a description of the event being notified, contact information for the sender, and a conclusion. Supporting documents may also be included to provide evidence or recommendations related to the notification.

Uploaded by

Juicy Baek
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
  • Introduction to Notification Letters
  • Types of Notification Letters
  • How to Write a Notification Letter
  • Attachments and Recommendations
  • Sample Notification Letter

What Is a Notification Letter?

A Notification Letter is a document that individuals


and entities can use when they want to inform the
addressee of important information. The purpose of
the letter is to inform the addressee about an event, an
accident, or any other occasion that has taken place
recently or is about to take place.
Notification Letters Types
Even though there are many types of Notification Letters some
of them are used more often than others. If a sender does not
know what kind of letter will be most suitable they can look
through the descriptions below.
1.Notification Letter. This is a type of letter which is suitable for
the majority of situations when an individual or an entity is
supposed to give the addressee an official notification about an
event that has recently occurred or will occur in the near future.
2.Data Breach Notification Letter. Entities can use this document
when they want to warn the addressee that a data security breach
has happened and there is a chance that the personal information
of the addressee has been involved in this breach.
3.Death Notification Letter Template and Sample. When
somebody passes away, their relatives can use this letter to inform
different individuals and entities about it and to ask them to add a
death notice to their files and accounts.
How to Write a Notification Letter?

1. Addressee. To make sure the letter will reach the right


hands, the sender should designate the name and the
address of the addressee.
2. Introduction. In the first part of the document, the
sender can greet the addressee, introduce themselves, and
state on behalf of which company they are contacting the
addressee.
3. Basis for the Relationship. Senders can use this
part to remind the addressee about the origin of their
professional relationship. They can indicate the
number and date of the contract that they have
signed, the subject of the agreement they are
involved in, or any other information that defines
their relationship.
4.Description of the Event. Here the sender can
describe the occasion which happened to be the
reason for writing this notification. It should be
depicted with great detail and provide the addressee
with an extended amount of information that would
answer all their potential inquires.
5.Contact Information. In case the addressee will have
any questions concerning the subject or would like to
request additional documents, the sender can include their
contact details in the letter. The details can consist of the
sender’s telephone number and email.

6. Conclusion. At the end of the letter, the sender can thank


the addressee for their time, sign, and date the document.
The sender can attach additional documents to the formal Letter of
Notification. The purpose of the documents is to prove that the
event described in the letter took place, or provide the addressee
with recommendations on what they can do to help the situation.
For example, when writing a Death Notification Letter, then the
sender can enclose documents that prove that they are the
descendent of the individual that has passed away. If writing a
Data Breach Notification Letter, then the sender can include a list
of recommendations the addressee can follow to protect their data.

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