FUNDAMENTALS

OF PROJECT
MANAGEMENT
LECTURE 1: INTRODUCTION

COURSE INSTRUCTOR
QURAT UL AIN KHAN
Introduction

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Education
 Masters in Project Management, Bahria University
 Masters in Science , Physics Riphah International

Professional Experience
 Academic Coordinator
 Assistant Account Manager
 Event Management and
 Project Management

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 Contact Information

Name Qurat UI Ain Khan

Email: quratuIain.buic@bahria.edu.pk

Communication Rules:

• Communication should be limited to clarifications related to course work.

• No requests for attendance, or marks adjustment, extending of deadlines,
or other requests of similar nature

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Ground Rules

 Punctuality  Adherence to University

Policies
 Attendance
 Attendance
 Discipline
 Dress Code
 Cell Phone Policy
 No Smoking
 Communication
 Any future policies
 Active Listening
 Mutual Respect

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What is a Project?
What is a Project?

 A project is a sequence of unique, complex and

connected activities having one goal or purpose
that must be completed by a specific time, wthin
budget and according to specification.

 A project is a complex, nonroutine, one-time

effort limited by time, budget, resources, and
performance specifications designed to meet
customer needs.
PM Bok Says:

 A project is a temporary endeavor

undertaken to create a unique
product, service or result.
Examples of Projects

• Developing a new product or service (Why)

• Effecting a change in the structure, staffing or style of
an organization
• Developing or acquiring a new modified information
system (DAR satellites etc)
• Constructing a building or infrastructure (Motorway)
• Implementing a new business process or procedure (Cut
down cost / material / HR)
• Give examples of Projects in Pakistan / World
Contribution from Waqas
Qazi (MPM-2011A)
Why Projects?

To meet strategic business goals and objectives:

Strategic opportunity
Business needs
Customer request
Technological advance
Legal requirements
Project and Project Management
 Project
 Temporary: definite start and end
 Produces unique product, service or result

 Project Management
 Application of scarce resources efficiently and effectively to achieve
objectives
What is Portfolio
Management?
 A portfolio is a collection of projects or programs
and other work that are grouped together to
facilitate effective management of that work to
meet strategic business objectives.
 The projects or programs in the portfolio may not
necessarily be interdependent or directly related.
Examples of Portfolio
Management
An infrastructure firm that has the strategic objective of
maximizing the return on its investments may have a
portfolio of:
 Projects in oil & gas
 Projects in power
 Projects in water
 Projects in roads
 Projects in rail
 Projects in airports
Program Management

Program Management is defined as a group of related

projects managed in a coordinated way to obtain
benefits and control not available from managing them
individually.
Programs may include elements of related work outside the
scope of the discrete projects in the program
A program will always have projects.
Example of a
Program Management
A new communication satellite system:
 Designing of a satellite and ground system
 Construction of a satellite and ground station
 Integration of the system
 Launching of the satellite
Portfolio, Program and Project
 Portfolio: collection of programs, projects etc compiled together for
strategic reasons. It is a high level strategic collection of those work which
together help a company move forward in their strategic direction
 Program: grouped in a portfolio and can include projects or any other
work in support of a portfolio
 Project: under a portfolio, may be independent of a program
Project VS Operations

PROJECTS OPERATIONS
Projects require Project Management Operations require Business Process
Management or Operations Management
Temporary Undertakings Permanent Endeavors
Temporary Assignments Ongoing nature of Operations
Produce Unique Outputs Produce Repetitive Outputs
Temporary Resourcing Permanent Resource Assignments
Execute according to Project Management Plan Execute as per standards (SOPs)
Developed for project life cycle Institutionalized in product life cycle.

Obtain objectives and then terminate Sustain the business

Concludes when its specific objectives have been Adopt a new set of adjectives
and the attained
work continues
Operations and Project
 Operations are the day to day affairs of an organization. It is routine work
and continues indefinitely since an organization is started with the intent
that it will continue to survive
 Project: temporary and unique
 Operations and projects cross each other’s paths during the lifecycle of a
project, example when a phase is finished or handed over, when a new
product or service is brought into operation. Usually, operations hand over
to projects which hands back over to operations
Project Manager

 Focuses on a specific project objective

 Controls resources to best meet project objectives
 Manages the constraints (scope, schedule, cost, risk,
human resources and quality etc)
of individual project
Project Management Office
 A physical and organizational division which is responsible for projects and
their management
 It can be tasked to do any of the following things
 Direct, plan, execute, manage a project
 Centralized location for information gathering and storage
 Provide back up support and guidance
 Provide trainings
 Be a check on the process (audits)
PMBOK

PMBOK stands for Project Management Body of Knowledge

and it is the entire collection of processes, best practices,
terminologies, and guidelines that are accepted as
standards within the project management industry.
Because the body of knowledge is constantly growing as
practitioners discover new methods or best practices, it
must be updated and disseminated. This is an effort that
is overseen by the Project Management Institute (PMI),
the global not-for-profit member association of PM
professionals which captures and publishes the PMBOK
within the book, A Guide to the Project Management Body
of Knowledge (PMBOK Guide)
What is PMBOK Knowledge
Areas?

The overarching piece of our matrix are the Knowledge

Areas. Each Knowledge Area is made up of a set of
processes, each with inputs, tools and techniques, and
outputs. These processes, together, accomplish proven
project management functions and drive project success
Project Life Cycle
1 PROJECT LIFE CYCLE
2 KNOWLEDGE AREA

INTRODUCTION
The Project Boundaries
 Conceptual Discussion
 What is a KNOWLEDGE AREA? (EXPERTISE)
 Genericallythese are the aspects of the project
that PM must be aware of!
 Addressingthese aspects will also determine
how the project will perform
 Ifthese aspects are left unaddressed they may
pose a threat to the existence of a project and
hence can be regarded as constraints to the
project