Online Cab Booking System

Process Flow
• Users, request for the cab to be booked in the system with their login.
• If the requesting user is an employee his request goes for hod approval.
• If the requesting user is an HOD, his request directly goes to security for cab booking.
• Once HOD approves employee’s request, it goes to security for cab booking.
• Security will book the car by giving vendor and car details and send the sms to the
requestor.
• Security has to close the trip and book the bill, after the bills received from the vendor.
• Once bill booking done by security for the request, they will send the bill to finance
department according to the plant for debit.
• Finance will download the bills sent from security and process…
Home page for Signing In

For new login

registration.
 Enter
employee no.
And click
create login
Enter emailid, Mobile no,
Password and click
submit.
Password can be
changed after signing in.
 User
• To make a vehicle request.
Enter the login id and
password. Click login.
 Click to create a new
vehicle request.

Home screen provides the

details of today’s cab
bookings.
Display for new vehicle
request.
 Enter the travel details and
select the accompanying person
if any.
Select the accompanying
person and click send.
 Select the available HOD
from the list and give send.
Auto mail fro requestor to HOD,
telling the cab booking setails
in the mail.
User can view their booking status from the display menu.
 HOD Approval
• Hod approval for the request.
 Click Approve to approve the
pending request from the
requestor.

Pending requests for Approval.

Click approve.
Again auto mail will be triggered
to the security from HOD to
book the car.
 Security
• To book the car.
• To close the trip.
• To book the bill details and send to
finance.
Book the car .

Select the Travels Name and

carno, driver and driver mobile
and the reporting time.
Click book the car.
If clicked yes, SMS will be
sent to the requestor.
 Security
• Close the trip
 Click here to close the trip.

Enter the starting and

closing datetime, kms of the
cab request and click close
 Security
• Book the bill details and send
to Finance.
Click here for bill booking
and select the vendor.

Select the request where bill

has been produced from the
vendor.
Click Book the bill.
 Enter the bill details and
select the Finance dept to
debit the bill.
Report showing the overall
Booking status.
Requestor to view their booking status.
 Finance
• To generate the bill booking report for
further processing.
Select the SAP bill upload
And generate the bill report
in Excel.
Thank You