Advanced Word

Processing Skills
ACTIVITY (5mins)
Draw a chart or graph of the following table of data
below.

Summary of Absences
Jan Feb March
Girls 1 3 2
Boys 3 5 7
How was the activity?

Were you able to finish the task on time?

How was your graph, are you satisfied of the

design, color, and over-all presentation?

How does the graphical representation contribute

to the analysis and interpretation of data ?
INSERT CHART
Learning Objectives

K: Identify the different types of

charts and understand its uses.
S: Demonstrate the steps in
inserting a chart in a word
document.
A: Appreciate the convenience of
“insert chart” features in a word
document.
CHARTS AND GRAPHS
 What is Chart?
 A chart is a tool use to communicate
information graphically.
 A chart is a graphical representation of
data.
Including a chart in your document can
help you illustrate numerical data like
comparisons and trends so it's easier for
the reader to understand.
 Figure 1
Tree A B C D E
Height 3 2 5 6 4

Figure 2
Height of Trees
7
6
Height in meters

6
5
5
4
4
3
3
2
2
1
0
A B C D E
Tree
 TYPES OF CHARTS
AND ITS FUNCTIONS
 Monthly Sales
COLUMN
$4,500  Column charts use
$4,000
vertical bars to represent
$3,500

$3,000
data.
$2,500  They can work with
Sales Profits

$2,000
many different types of
$1,500
data, but they’re most
frequently used for
$1,000

$500

$0
Jan Feb March April May June
comparing.
Classics Romance Sci-Fi Fantasy
Mystery Young Adult
 Monthly Sales
$4,500

$4,000
LINE
Line charts are ideal for
$3,500

showing trends.
$3,000

$2,500
Sales Profits

$2,000
The data points are
$1,500 connected with line,
$1,000 making it easy to see
$500 whether values are
$0
Jan Feb March April May June
increasing or decreasing
Classics
Mystery
Romance
Young Adult
Sci-Fi Fantasy over time.
 Monthly Sales

PIE/CIRCLE
 Pie charts make it
easy to compare
proportions.
 Each value is shown
as a slice of the pie, so
its easy to see which
values make up the
percentage of a whole.
Jan Feb March April May June
 Monthly Sales

BAR June

Bar charts work just

May

like column charts, but April

they use horizontal

rather that vertical March

bars.
Shows comparison
Feb

Jan

$0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500

Sales Profits

Young Adult Mystery Sci-Fi Fantasy Romance Classics

 Monthly Sales
$4,500

AREA $4,000

$3,500

Area charts are similar $3,000

to line charts, except the $2,500

Sales Profits
areas under the lines are $2,000

filed in. $1,500

$1,000

$500

$0
Jan Feb March April May

Classics Romance Sci-Fi Fantasy Mystery Young Adult

  Surface charts allow you to display data across
a 3D landscape.
SURFACE  They work best with large data sets, allowing
you to see a variety of information at the same
time.
Monthly Sales

$4,500
$4,000
$3,500
Sales Profits

$3,000
$2,500
$2,000
Young Adult
$1,500
$1,000
Mystery
$500
$0 Sci-Fi Fantasy
Jan
Feb Romance
March
April
May Classics
June

Classics Romance Sci-Fi Fantasy Mystery Young Adult

HOW TO INSERT GRAPHS OR
CHART USING MS WORD?
Inserting charts
1.Place the insertion
point where you want the
chart to appear.
2.Navigate to the Insert tab,
then click
the Chart command in
the Illustrations group.
3.A dialog box will appear. To
view your options, choose
a chart type from the left
pane, then browse
the charts on the right.
4.Select the desired chart,
then click OK.
 Edit Data
1. After choosing the desired chart, an
excel file will appear that contains all
the data of a chart.
2. Click the data that you want to edit,
and it will automatically update the
data of the chart.
3. Click X button after editing all the
data.
QUESTIONS