TECHNICAL REPORT

English for Academic and Professional Purposes

Learning Objectives: At the end of the
lesson, the students are expected to:
• know the appropriate objectives and structures
of technical report; and
• determine the objectives and structures of
various kinds of reports.
1. This commonly contains a glossary of technical terms and list of figures and
graphs.
2. This part contains the title, researcher’s name, date of publication, and
copyright/license number.
3. This part discusses the details about the participants and the procedure of data
collection.
4. This part allows the readers to locate the sections they may wish to read.
5. This section highlights all the main points discussed in the report and it should be
the most polished part of the document.
6. It acknowledges all sources of information.
7. This is the main body of the report, containing details of the survey results.
8. It states the implication of the survey findings.
9. This section provides the reader with context to understand the background to the
survey, and the reasons for with the research has been conducted.
10. This emphasizes the researcher’s suggestions based on the findings.
 Technical Report

 Generally designed to convey information

essential to a specified group of people in a
format that is clear and formal.
 Technical Report

 Results of a survey or a full blown research.

 Describe facts and figures relevant to an

organization’s project or a specific industry.
 Material for making decisions;

 Drawing theories and conclusions;

 Improving systems; and

 Finding solutions to problems.

Lesson in Focus: Reporting
Survey Findings
Generally, books and websites agree
that a good report should:
 Meet the brief and address the objectives
 Present clear findings with strong
conclusions (and recommendations if
appropriate)
 Be accurate and free of errors
Generally, books and websites agree
that a good report should:
 Use tables, graphs and text appropriately

 Be written in a way that will convey the

results without overwhelming or boring the
reader.
 FORMAT OF THE PAPER
FRONT PAGE
• Choose a short, relevant and interesting title.
• Include the date of publication/release, author,
and contact details such as address and phone
number
• Include copyright/license number
 In Art Appreciation, would it be
relevant to also apply beautification or
patterns in creating survey report?
 FORMAT OF THE PAPER
TABLE OF CONTENTS
• This allows the readers to gain an overview of
what is contained in the document, and quickly
locate sections they may wish to read.
 FORMAT OF THE PAPER
EXECUTIVE SUMMARY
 Main points discussed in the report
 Methods, key results,
conclusions/recommendations
 Limited to one or two pages
 FORMAT OF THE PAPER
EXECUTIVE SUMMARY (CONT.)
 Highlight the key messages that decision makers
will need to know
 The summary should be the most polished part
of the document
 FORMAT OF THE PAPER
BACKGROUND & OBJECTIVES
 Provides the reader with context to understand
the background to the survey, and the reasons for
with the research has been conducted.
 FORMAT OF THE PAPER
SURVEY METHOD
 WHO, WHY, HOW
 The source material or list from which
respondents from the target population were
drawn (individuals, households, or institutions)
 Method of data collection
 FORMAT OF THE PAPER
SURVEY RESULTS
 The main body of the report, containing details
of the survey results
 Refer back to the research objectives and ensure
they are all covered.
 FORMAT OF THE PAPER
SURVEY RESULTS (CONT.)
 Shows the key results from the survey.

 It should highlight results of both statistical and

practical significance.
 FORMAT OF THE PAPER
SURVEY RESULTS (CONT.)
 All sources of data in the findings should be
referenced
 “Better is the poor that walked in
his integrity, than he that is perverse
in his lips, and is a fool”
Proverbs 19:1
 FORMAT OF THE PAPER
CONCLUSION &
RECOMMENDATIONS
 State the implications of your survey at the
beginning of the conclusion.
Some common recommendations include:

 More research needs to be done on this topic.

 Current guidelines or policy need to be

changed.
 The company or institution needs to take
 FORMAT OF THE PAPER
APPENDICES
 Include survey questionnaire

 Glossary of technical terms

 List of figures and graphs

 FORMAT OF THE PAPER
APPENDICES
 Infographic materials that report findings of a
survey research (including census, etc.)
“In Mathematics, does writing a
technical report also follows a
specific formula?”
 COLLABORATIVE TASK

Look for a research paper in your field of

interest. Read and summarize the findings of
the research paper and take note of the
important details discussed in Chapter 4.
Format:
• Short bond paper
• Times New Roman, 12
• 1.5 spacing
• 1” margin on all sides
Rubric:
https://drive.google.com/file/d/1OAFaLrJm_bbG6Ya1phNEB4q8ADp7d
6Ys/view
THE END