EMPOWERMENT

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TECHNOLOGIES

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PRODUCTIVITY TOOLS:
Application Techniques
LEARNING OBJECTIVES:

1. Use common productivity tools

effectively by maximizing advanced

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application techniques.
2. Create an original derivative ICT content

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to effectively communicate or present data
or information related to specific
professional tracks.
3. Use advanced tools and techniques found
in common productivity and software
applications in developing ICT content for
specific professional tracks.
MAIL MERGE

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Mail Merge is a software toolkit that is used to
produce multiple documents with a given template,

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editing the basic information that is supplied by a
structured dataset.

A sample output are certificates of attendees in a

seminar. Instead of manually and individually
inputting information, it is automatically generated
when using Mail Merge.
STEPS IN USING MAIL MERGE
1. Create a dataset with title headings on a
Spreadsheet application.

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2. Create the template of the letter or document that
will receive the dataset in a word processor.

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3. Insert the label of customized detail in the word
processor and insert the label that corresponds to
the Spreadsheet.
4. Select the option preview in the Word Processor
to generate all of the pages with different
information.
MAIL MERGE UTILIZATION
1. Create a Spreadsheet containing your

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information and make sure that the labels are
written in the first row.

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2. Indicate the source of information in your word
processor.
a. on the upper part of the word processor, click the
Mailings tab.
b. under the Mailings tab, click the Select
Recipients option.
c. then under the Select Recipients option, click
Use Existing List
MAIL MERGE UTILIZATION
3. Select the Spreadsheet file you’ve created in Step1.
a. browse the directory where you saved the

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Spreadsheet file containing the information you are
going to use.

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b. select the Spreadsheet file
c. Click Open.
4. Select which sheet in the file contains the
information.
a. select the sheet that you are going to use as your
reference for the information.
b. click OK after highlighting the sheet.
MAIL MERGE UTILIZATION
5. Start writing or creating the template that

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you are going to use.
a. to include the customized field, select

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the Mailings tab.
b. under the Mailings tab, select the
Insert Merge Field option.
c. from the Insert Merge Field option,
select the column name that you want to
insert.
MAIL MERGE UTILIZATION
6. Check the result of the label placement.
a. after assigning the labels, you can

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check the result by clicking the Preview

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Results option under the Mailings tab.
b. beside the Preview Results option, a
textbox with number is displayed. Press the
Next Record and Previous Record buttons to
browse between pages.
MAIL MERGE UTILIZATION
7. Print the finished product.

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a. in the Mailings tab, click the
Finish and Merge option.

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b. under the Finish and Merge
option, click Edit Individual
Documents.