Business Case

Cloud Migration
Prepared By / Last Updated By Reviewed By Approved By
Name
Role
Signature
Date
Contents
• Executive Summary
• Business Objectives and Requirements
• Architectural Overview
• Implementation Details
• Target State TCO

2
Executive Summary
Assessment Summary
 Include the methodology or framework as part of Cloud Suitability and Cloud Viability
assessment, Data Discovery techniques and Configuration Item information that has been
taken for considering cloud adoption.

Assessment Findings
 Include Application/Infra centric approach taken to do the cloud fitment and viability
analysis
 Applications considered for assessment

3
Executive Summary (2/2)
Recommendations
List all recommend applications / infra components that based on assessment
Current State Assessment & Recommendation

Next Steps
 List all steps that need to be taken for successful cloud migration

4
Business Objectives and Requirements

5
Business Objectives and Requirements
Scope
High level Scope of the engagement and duration

Future Goals
 Clients future demands and goals to be documented in alignment with cloud
migration like decrease in TCO, HA etc.,

6
Application Categories Definitions

Provide Application Categories in terms of Portfolio and Catalog

7
Current Landscape
Provide Current Landscape addressing below;

Infrastructure Inventory, Database Catalog

Data Center - Server, Storage, Middleware and Database
Technology Stack
Non- functional requirements - Regulatory & Compliance, Licensing, Criticality
Application Details and it's Dependencies, Performance Profiles
IT Process and Tools
Enterprise Security Operations

8
Target Landscape
Provide Target Landscape addressing below;

Architecture & Cloud Services

Technology Stack
Non- functional requirements - Regulatory & Compliance, Licensing, Criticality
Application Details and it's Dependencies, Performance Profiles
IT Process and Tools
Enterprise Security Operations

9
Cloud Suitability Assessment –Snapshot
Total Application divided into x groups for analysis
• Each group had x weeks of Discovery ( Data Collection )
• Followed by x weeks of Analysis

For each application following analysis was done

• Cloud Fitment Analysis
• Cloud Migration Viability
Total XX applications were found to be Cloud fit
Distribution of the cloud fit applications based upon application category

10
Workload Assessment
Post conducting the Cloud Assessment record analysis, categorize applications that needs work based on Cloud adoption

Re-Host Re-Factor

Re-Platform Re-Engineer

11
Workload Assessment (Re-factor)
Replace Re-Use

Revise

12
Discussions / Meetings Conducted
List the mechanism of engaging different stakeholders from Client IT based on
BU/Region along with names:

 Executive & IT Leadership

 Service Operations Team
 Business Applications & Projects POCs
 Third Party IT/IS Team
 Security and Compliance Team

13
 IT Current State Total Cost of Ownership
List Current state IT spend eg: End User Services, and followed by Project Delivery, Solution Delivery
and Technology Services

Current State TCO

• Current State TCO has been arrived at by mapping xx applications identified to be Cloud-fit to relevant cost solutions
• Additionally, assumed hardware / network refresh , storage, maintenance and re-platform costs for 3 years in case of on-
premise solution
• Actual depreciation of assets in solutions for next 5 years has been included in calculation. This includes what was supposed
to be purchased in 2018 as investments, and does not take into account any investments done in years 2019 thru 2023
• Assumed a constant figure for all year-on-year Personnel costs except for Operations Personnel cost, where we have assumed
a decrease of 25% in first year after migration to Cloud and constant number there afterwards
• For applications having TCO at a solution level, we apportioned TCO across all applications for that solution based on their
server count

14
 Resourcing and Costing
The project resource schedule is important because it serves as your time baseline, which is used for measuring
time differences between plan and actual.

• Provide the list of resources that are required for cloud migration project inclusive of project managers.
• Provide the costs for resources based on pay rates, per-use fees, fixed costs, or totals for cost resources (such as
airfare or dining) that are assigned to tasks.
• Report and allocate cloud costs using the most accurate, precise data

15
 Milestones

Target milestones when migrating from an on premises implementation to Cloud service

Target production environment milestones

16
 Completion Criteria and Success Metrics

As part of your implementation plan, you must identify which specific tasks and processes must be completed

Define project success metrics

Map project deliverables to benefits statements

• Client satisfaction
• Quality of delivery
• User adoption
• Value realization

17
Assumptions and Dependencies
Overall assumptions and dependencies considered while performing;

• Cost Assumptions and Recommendations

• Cloud Hosting Assumptions
• Risk and contingency
• 3rd Party COTS
• Current State Architecture
• Operational analysis
• List any other assumptions
• List any other assumptions

18
Architectural Overview

19
Proposed Cloud Overall Architecture
Provide Overall Architecture that is going to used for Cloud Adoption

20
Cloud Disaster Recovery Architecture
Provide Overall Architecture that is going to used for Cloud Adoption

21
Architectural Constraints
Technical Constraints:
• Latency Issues
• Data backup (region specific regulations)
• Programming language for development
• Licensing Windows on CSP

Business Constraints:
• Schedule
• Budget
• Software licensing restrictions or requirements

22
Technical Risk Assessment

Cloud Migration – Potential Risks & Mitigation Plan

23
Implementation Details

24
 Implementation Plan
• Cloud Implementation Road Map - Considered xx –Business Applications/xxx – Solutions Level so total in-scope
xxxx servers associated from the on premise inventory

• Security Assessment and Implementation

 Application Security Assessment
 Security Solution Implementation
 Security Solution Management
 Security licenses

• Application Team Efforts and its Cost i.e. Application Deployment, Re-host, Re-platform and Re-engineering
efforts in this estimate.
• Support and Maintenance
• Disaster Recovery (DR) Solution
• Go Live support

25
Instance Sizing – Infra and DB
Recommended Instance

CPU Peak Memory Peak

Application Utilization Utilization Instance CPU Memory
Host Name Environment CPU Memory (GB) type (GB) Remarks
Name (over 12 (over 12
months) months)

Provide any instance analysis report as part of assessment

26
Target State Cost Estimates

27
 Target State Cost Estimate: Summary
Target State Cloud TCO
• For pricing purpose, we have considered only XXXXX as the Cloud Provider. Cloud hosting cost was calculated at a solution
level using CSP Pricing Calculator for XXXXX servers. Costing is done based on Region
• We have included the following costs in Target State Cloud TCO at a solution level:
• Infrastructure Cloud Hosting (IaaS), Infrastructure Cloud Support, Implementation Cost (Effort), Storage and
Backup, Network, Data Migration and Authentication Costs
• Additionally, Residual Costs such as Depreciation Costs from existing assets and Personnel Costs have also been considered as
One Time Annual Costs in overall Target State TCO
• Database license and Software cost are considered to be provided
• Disaster Recovery (DR) Solution Cost to be provided

28
 Return on Investment
Calculate the ROI for cloud adoption
Provide Key business factors examined when assessing the return on investment
Overall benefits of ROI calculations

29
Cloud Migration Financial Analysis
    Current State (As-Is)   Target State (Cloud)
  Year1 Year 2 Year 3 Year 4 Year 5   Year 1 Year 2 Year 3 Year 4 Year 5
                 
Total Benefits                
Data Center                
Hosting Cost
Headcount Benefits                
               
                 
Total One-Time                
Cost
Cloud Migration
Implementation                
Cost
Residual
Depreciation                
Residual Personnel
Costs
Total Recurring                
Costs
Cloud Hosting Cost                
(IaaS)
Support &                
Maintenance
Total Annual Cost                
                 
Net Payback                

30
Staffing Plan

31
Staffing Plan
Role Location Responsibilities Count

32
Appendix

33