MS Excel Basics

MS Excel Basics
 What is MS Excel ?
MS Excel is a spreadsheet application program created by
Microsoft Corporation. It is one of the programs included in
Microsoft Office and it’s full name is Microsoft Office Excel. MS
Excel has standard feature of an electronic spreadsheet which
uses cells that are represented in rows and columns designed to
perform basic arithmetic operations. MS Excel is widely used in
accounting and financial applications as well as in statistics and
engineering calculations. The program supports and displays
graphs, charts, and histograms form a given set of groups of data
 What is a Worksheet ?
A Worksheet is an on-screen spreadsheet that contains
various cells in columns and rows. By entering information in the
form of labels, values and formulas into the worksheet cell, you can
create tables of spreadsheet, useful for summarizing, tabulating and
analyzing data.

What is a Workbook ?
A Workbook contains one or more worksheet which are
automatically named in the sheet tabs, Sheet1, Sheet2, Sheet3 and so
on. You can add, delete, color, re-arrange the sheet tabs. An Excel
Workbook contains 256 worksheets.
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 Name Description
1. Quick Access Toolbar Provide access to the most common
commands including Save, Undo, Repeat, and
Copy, You can customize, add, or delete on
this toolbar.
2. File Menu Provide access to the menu in Office
2016.When you click this button, it shows the
following menus: Info; New, Open, Save, Save
as, Print, Share, Export, Close and Account.

3. Ribbon It contains the commands organized in three

components:
(a) Tabs – provide access to
many tools and contain related groups.
(b) Groups – organize related commands.
Group name appears below the group ribbon.
(c) Commands – buttons which appear
whith in each group.

4. Name Box It is a box that displays the cell reference of

the active cell. This can also be used to locate
a cell.
5. Title Bar It displays the name of the active workbook
and the Excel program name.
6. Help Button Allows you to find answers or helps you in
your current task with the “Tell me what you
want to do”.
7. Window Control Buttons Minimize, Maximize, Restore and Close the
window
8. Formula Bar It is a bar that displays the value or formula
entered in the active cell. You can also enter
and edit texts or formulas.
9. Worksheet Each workbook contains worksheets with
sheet tabs located at the bottom of the
worksheet.

10. Active Cell Currently selected cell. The active cell is

indicated in the name box of the formula bar.
11. Columns These are the vertical divisions in the
worksheet and named after a letter that
appears along the top of the window.
12. Scroll Bars Allow you to easily go to the top or bottom,
left or right of the worksheet.
13. Zoom Slider Allows you to adjust the screen text to a
larger or smaller view on the screen.

14. View Buttons Provides different views like normal view,

page layout view and page break view.

15. Sheet tabs Displays the names of the worksheets in the

workbook.

16. Rows These are the horizontal divisions in a

worksheet and named after a number that
appears along the left side of the worksheet
window.