FIT426 . IT Project Management .

Lecture 13
 Review 9 knowledge areas in project
management.
 Check the attendance marks
 Prepare for the final exam
9 Knowledge Areas in Project
Management
1/ Integration Management
2/ Scope Management
3/ Time Management
4/ Cost Management
5/ Human Resource Management
6/ Quality Management
7/ Communication Management
8/ Risk Management
9/ Procurement Management
 Project managers must coordinate all knowledge
areas throughout project lifecycle
 Most new PM focus on too much details
 Remember the “big picture” view?
 Delegation is important
 Integration management is different from
 Software integration
 Product integration
 Or other forms of engineering integration processes
 Scope is all the work involved in delivering the
project objectives
 Includes the processes used to create them.
 A deliverable is a product produced as part of the
project (includes planning documents, or meeting
minutes)
 Scope management is the processes involved in
defining and controlling “what is” or “is not”
included in a project
 Time has the least flexibility
 Passes no matter what happens to the project
 Delivering project on time is difficult
 What affects time?
 Individual characteristics
 Cultural differences
 Scope changes in project
 Cost is resources expended to achieve a goal
 Usually measured in monetary units
 Cost management is the process to ensure project is
completed within budget
 Involves the following
 Estimating
 Budgeting, i.e., allocating resources
 Controlling
 The most expensive resource in a project
 A major determinant to project success
 A resource that fluctuates
 A resource that PM must best manage
 What does HR management mean?
 Getting the right people
 Assigning the right person to the job
 Motivating them
 The degree to which product characteristics
fulfills requirements
 Can be subjective
 You may accept Windows crashing
 BUT what about your car crashing?
 Quality management ensures project satisfies the
needs of the stakeholders
 Three part process
 Planning
 Assurance (QA)
 Control (QC)
 Definition:
 The act of transmission
 The exchange of thoughts, messages, or information,
by speech, signals, writing, or behavior
 The art of using words effectively to impart ideas
 Communication Planning and then…
 Project management is itself risk management
 All actions aim at reducing uncertainty
 Uncertainty = risk
 Revisiting the process groups
 Initiation
 Planning
 Monitoring and control
 Closing
 Revisiting the knowledge areas
 Management plan
 Identification
 Qualitative risk analysis
 Quantitative risk analysis
 Risk response planning
 Risk monitoring and control
 Procurement means acquiring goods and/or
services from an outside source
 Other terms include purchasing and outsourcing

 Experts predict that global spending on computer

software and services will continue to grow
 People continue to debate whether offshore
outsourcing helps their own country or not

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 Project procurement management: acquiring goods
and services for a project from outside the performing
organization
 Processes include:
 Planning procurements: determining what to procure,
when, and how
 Conducting procurements: obtaining seller responses,
selecting sellers, and awarding contracts
 Administering procurements: managing relationships
with sellers, monitoring contract performance, and
making changes as needed
 Closing procurements: completing and settling each
contract, including resolving of any open items

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 Absence: More than 3 lectures & 3 tutorials =>
Retake the course.
 Format: MCQ / True or False / Complete Blanks
 Time: 90’ OR 120’
 Number of questions: 80 – 110 questions
 Content covers: 9 knowledge areas of project
management.