May 2023

Project Voyager

2 WAY match PO, Accrual Engine Demo, PO reports

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 Agenda
1. Concept of 2-way match PO in SAP
2. Purchase Order Accruals (2VB)
3. Open PO report(z report) VS S4 PO report
4. System Walkthrough
5. Q & A Session

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Difference between 2-way match PO & 3-way match PO

Two-way match is used to compare the invoice received from vendor with the Purchase Order. In
other words, Two-way match is between PO and IV (Purchase Order - Invoice Verification ) and
Three-way match is between PO, GR and IV(Purchase Order -Goods Receipt - Invoice
Verification).

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2-way match PO

Two-way match is used to compare the invoice received from vendor with the Purchase Order.

In other words, Two-way match is between  PO and IV (Purchase Order - Invoice Verification )

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Existing As-IS Process (PO creations)

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Proposed Solution

As PO’s are created in COUPA system and interfaced to SAP with a custom solution integrated between
COUPA, Oswald & SAP, its is not possible to map the existing custom solution to S4 Standard best Practise.

Proposed Solutions:

Solution 1: Lift & shift the existing solution to S4 and leverage the same.

Solution 2: Create 2 way match PO directly in SAP. It removes interdependency between different system.
However, there are few constraints like workflow design, SAP limited user access, etc.

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Existing As-IS Process (Finance Postings)

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Accruals Management

Use
Accruals Management offers different accrual functions for different applications, for example, manual accruals and purchase order accruals. The system
calculates the accrual amounts that you can post at the end of the period.

In addition to calculating and posting accruals, the system can exactly adjust accrual amounts as the result of postings from related transactions, such as
invoices. This means that actually incurred costs reduce – or utilize – the accrual amounts. Moreover, you can release accrual amounts that won't be needed
anymore.
Accruals Management also gives you the option of setting up a check and approval procedure for the accrual amounts calculated and proposed by the system.
In this way, you can check amounts before posting and adjust them manually if necessary.

Accrual Engine supports,

Manual Accruals
For manual accruals, you enter the data of the business transaction to be accrued or load the corresponding data to the accrual engine. The system calculates
the amounts to be accrued.

Purchase Order Accruals

In purchase order accruals, the required data is taken from the Materials Management component, transferred to the accrual engine, and automatically
converted to accrual objects. The system calculates the amounts to be accrued.

Service Entry Sheet Accruals

For service entry sheet accruals, the application integrates with Service Purchasing and Recording of the Materials Management component and post
accruals based on amounts of unapproved service entry sheets.
Purchase Order Accruals

Purchase Order Accruals application enables you to calculate and post accruals in General Ledger Accounting automatically
From a technical point of view, the Purchase Order Accruals application is built on the accrual engine. The purchase order
items to be accrued are managed in Purchase Order Accruals. The processes for calculating and posting accruals, are
managed in the Accrual Engine.

Ariba S/4HANA
4. Optional: Review and/or approve
monthly accrual amounts
4.1 Propose monthly accruals.
Purchase Order 1. Create purchase 2. Transfer purchase order 3. Display monthly accrual 4.2 Review: Manually adjust monthly
order. into Accrual Engine. amounts. accruals.
Offline or online. 4.3 Approve monthly accruals.
Repli
cate

In the Ariba P2O (Procure to Order) scenario,

the purchase order is replicated from Ariba into
the S/4HANA system.
MM Purchase Order Accrual Engine
After the replication, the PO is available in MM
and accruals can be posted as if the PO would Read 5. Post accruals.
have been created in S/4HANA. 

Supplier Post
Reference
Invoice Journal Entries: Accruals Journal
Supplier Invoice, Delivery, Entry
Service Entry Sheet
Delivery
Reference Post
FI, General Ledger
Accruals ENGINE IN S4HANA
 FIORI Application: Monitor Purchase Order Items : App ID
F2358

With this app, we can display purchase order items and monitor their status, using filter criteria such as
purchase order, material group, material, supplier, plant, and delivery forecast. We can also choose a
purchase order item to view its item level information. We can enable business users to predict the delivery
date of purchase order items, as proposed by SAP Predictive Analytics integrator. The regression algorithm
in SAP Predictive Analytics integrator is used to predict whether delivery of purchase order items will
happen earlier than scheduled, on time or with a delay. Based on the predicted delivery date, business
users can take necessary decisions.

Key Features:

You can use this app to:

• View purchase order items based on filter criteria
• Click on a purchase order item to view its item level information
• Predict the delivery date of purchase orders using the Predict Delivery Date link
• View details of the predicted delivery date in a popup, which shows a chart of the supplier's delivery
reliability for the selected material and plant over the past 180 days
• Navigate to view contextual information related to a material
• Navigate to view contextual information related to a supplier

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 FIORI Application: Monitor Purchase Order Items : App ID
F2358

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 FIORI Application: Monitor Purchase Order Items : App ID
F2358

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 FIORI Application: Monitor Purchase Order Items : App ID
F2358

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FIORI Report : Purchase Order Items by Account Assignment: App ID
F2420

With this app, we can display purchase order items based on their account assignments.
By default, purchase order items are grouped based on the cost centers to which they
belong. For each purchase order item, details such as material, account assignment
category, sequence number, and account assignment quantity are displayed.

Key Features
• View purchase order items grouped by their cost centers using filter criteria such as
purchase order, account assignment category, cost center, WBS element, and so on
• Click on a cost center to view details such as material, plant, account assignment
category description, sequence number, and so on for each purchase order item
assigned to that cost center
• Select a purchase order item in a cost center and click Show Details to view its
delivery schedule, account assignment details, and general information
• Navigate to view contextual information related to a material

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FIORI Report : Purchase Order Items by Account Assignment: App ID
F2420

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