MICROSOF

T EXCEL
What is Microsoft Excel?
 It is a SPREADSHEET program developed by
Microsoft for windows, macOS, Android, and iOS.
 Itfeatures calculations, graphing tools, pivot tables, and
a macro programming language called Visual Basic for
Applications (VBA).
 Ithas been a very widely applied spreadsheet for these
platforms, especially since version 5 in 1993, and it has
replaced Lotus 1-2-3 as the industry standard for
spreadsheets.
 Excel forms part of the Microsoft Office suit of
software.
Early History
 Microsoft originally marketed a spreadsheet program called
MULTIPLAN in 1982.
 Microsoft released the first version of Excel for the Macintosh on
SEPTEMBER 30, 1985 and the first WINDOWS version was 2.05 (to
synchronize with the Macintosh version 2.2) in NOVEMBER 1987.
 Microsoft maintained its advantage with regular new releases, every two
years or so.
 Later versions of Excel featured significant upgrades such as tool
bars, outlining, drawing, 3D charts, numerous shortcuts, and more
automated features.
Early History
 In 1995, Microsoft changed Excel’s naming system to emphasize
the primary year of the product’s release. Excel 95 was designed
for the latest 32-bit computers that used the Intel Corporation’s 386
microprocessor.
 New editions appeared in 1997 (Excel 97) and 1999 (Excel 2000).
 In 2003, Excel 2002 was released as part of the Office XP suite
and included a significant new feature that allowed users to
recover Excel data in the event of a computer crash.
 Excel 2007 featured a redesigned interface, sharing features with
the Microsoft products Word and Powerpoint and allowing users to
move smoothly between these applications. In addition, chart
making, data sharing, security, formula writing, sorting, and
filtering were improved.
USES OF MICROSOFT EXCEL
1. ANALYZING AND STORING DATA

- One of the best uses of MS Excel is that you can analyze larger
amounts of data to discover trends. With the help of graphs and
charts, you can summarize the data and store it in an organized way
so that whenever you want to see that data then you can easily see
it. It becomes easier for you to store data and it will definitely save
a lot of time for you. Once the data is stored in a systematic way, it
can be used easily for multiple purposes.
USES OF MICROSOFT EXCEL
2. Excel tools make your work easier
- There are so many tools of MS Excel that make your work
extremely easy and save your time as well. There are many
wonderful tools for sorting, filtering and searching which all more
make your work easy. If you will combine these tools with tables,
pivot tables etc. then you will be able to finish your work in much
less time. Multiple elements can be searched easily from large
amounts of data to help solve a lot of problems and questions.
USES OF MICROSOFT EXCEL
3. Data recovery and spreadsheets
- Another best use of MS Excel is that if your data gets lost then
you can recover it without much inconvenience.
Suppose, there is a businessman who has stored his important data
in MS Excel and somehow it gets lost or the file gets damaged then
he must not worry as with the new MS Excel XML format can
restore the lost or damaged file data.
USES OF MICROSOFT EXCEL
4. Mathematical formulas of MS Excel make things easier
- Next best use of MS Excel is that it makes easy for you to solve
complex mathematical problems in a much simpler way without
much manual effort. There are so many formulas in MS Excel and
by using these formulas you can implement lots of operations like
finding the sum, average, etc. on a large amount of data all at once.
Therefore, people use MS Excel whenever they have to solve
complex mathematical problems or they need to apply simple
mathematical functions on tables containing larger data.
USES OF MICROSOFT EXCEL

5. Security
- The chief use of MS Excel is that it provides
security for excel files so people can keep their files
safe. All the files of MS Excel can be kept
password-protected through visual basic
programming or directly within the excel file.
USES OF MICROSOFT EXCEL
6. Add sophistication to data presentation
- Next best use of MS Excel is that it makes easy for you to solve
complex mathematical problems in a much simpler way without
much manual effort. There are so many formulas in MS Excel and
by using these formulas you can implement lots of operations like
finding the sum, average, etc. on a large amount of data all at once.
Therefore, people use MS Excel whenever they have to solve
complex mathematical problems or they need to apply simple
mathematical functions on tables containing larger data.
USES OF MICROSOFT EXCEL
7. Online access
Another use of MS Excel is that it can be accessed online form
anywhere and everywhere which means that you can access it from
any device and from any location whenever you want. It provides
the facility of working conveniently which means that it for you
don’t have laptops then you can use mobile and do your work
easily without any problem. Therefore, due to the large amount of
flexibility that MS Excel provides, people like to work on MS
Excel so that they can comfortably work without worrying about
their device or location.
USES OF MICROSOFT EXCEL
8. Keeps data combine at one location
Another interesting use of MS Excel is that you can keep all your
data at one location. This will help you in saving your data from
getting lost. It will keep all your data in one place and then you
will not have to waste your time in searching for the files. So, it
will save your time ad whenever need be, you can look up the
categorized and sorted data easily.
USES OF MICROSOFT EXCEL
9. Helps businessmen in developing future strategy
You can represent data in the form of charts and graphs so it can
help in identifying different trends. With the help of MS Excel,
trend lines can be extended beyond graph and therefore, it helps
one in analyzing the trends and patterns much easier. In business, it
is very important to analyze the popularity of goods or the selling
pattern that they follow to maximize sales. MS Excel simplifies
this task and helps businessmen grow and maximize profits
through the same.
USES OF MICROSOFT EXCEL
10. Manage expenses
MS Excel helps in managing expenses. Suppose if a doctor is
earning around 50,000 per month the he will make some expenses
as well and if he wants to know how much he is exactly spending
per month then he can do it with the help of MS Excel easily. He
can write his monthly income as well as expenses in the excel
tables and then he can get to know that how much he is spending
and he can thus, control his expenses accordingly.
ADVANTAGES
 Data Organization
One of the biggest benefits of Excel is its primary function; The
ability to organize large amounts of data into orderly, logical
spreadsheets and charts. With the data organized, it’s a lot easier to
analyze and digest, especially when used to create graphs and other
visual data representations.
ADVANTAGES
 Formula and Calculation Features
Excel crunches numbers almost instantly, making batch
calculations much easier than working things out yourself with a
calculator. Depending on your understanding and skill with Excel,
the formulas and equations are used to quickly compute both
simple and complex equations using large amounts or data.
ADVANTAGES
 Third-Party Support
Excel is essentially considered the standard for spreadsheet
software and as such enjoys considerable support on a number of
platforms, including smartphones and tablets. Most other
spreadsheets programs also support importing Excel sheets into
their native formats and exporting their own spreadsheets as Excel
files.
ADVANTAGES
 Office Integration
As part of Microsoft’s Office suite, Excel works with almost every
other piece of software in Office. Excel spreadsheets can be easily
added to Word documents and Power-Point presentations to create
more visually dynamic reports or presentations.
DISADVANTAGES
 Learning Curve
While just about anymore can pick up Excel and start filling in
tables, getting the full benefit of its features takes a lot of practice.
Users unfamiliar with Excel syntax may also find entering
calculations and calling up other functions a bit frustrating until
they get a solid understanding.
DISADVANTAGES
 Calculation Errors
While Excel’s automatic calculate on functions make most large-
scale batch calculations easy, it isn’t foolproof. Excel has no means
of checking for human error data entry, which means that the
wrong information can skew all the results sometimes disastrously.
As Tim Worstall of Forbes reports, JP Morgan lost billions of
dollars due to equation error in Excel introduced by users copying
and pasting data.
DISADVANTAGES
 Time Consuming
Manually entering data into Excel can take a very long time –
especially if you have a lot of data to enter. The amount of time it
takes to manually enter data can be extremely inefficient and as
Lior Weinstein of Cogniview points out, can lead to boredom,
which leads to potentially costly inattentiveness.
DISADVANTAGES
 Cost of Entry
While there are several low or no-cost alternatives, getting genuine
Microsoft Excel isn’t free. The cloud-based version of Excel
requires a subscription to Office 365, while desktop editions have a
purchase price of over $60 as of March 2015.
 PARTS
OF
MICROSOFT
EXCEL
Ribbon/Toolbar
PARTS OF MICROSOFT EXCEL

The Ribbon/Toolbar contains all of

commands you will need to perform
common task in Excel. It has multiple
tabs, each with several groups of
commands.
Quick Access Toolbar
PARTS OF MICROSOFT EXCEL
Located just above the Ribbon, the Quick Access
Toolbar lets you access common commands no
matter which tab is selected. By default, it
includes the Save, Undo, and Repeat commands.
You can add other commands depending on your
preference.
Menu bar/tabs
PARTS OF MICROSOFT EXCEL
 Menu bar/tabs. Under the diskette or save icon or the
excel icon (this will depend on the version of the
program), labels or bars which enable changing the
sheet which is shown. These are the menu bar and
contain a FILE, INSERT, PAGE LAYOUT,
FORMULAS, DATA, REVIEW, VIEW, HELP and a
SEARCH BAR with a light bulb icon. These menus are
divided into subcategories which simplify the
distribution of information and analysis of calculations.
zoom control
PARTS OF MICROSOFT EXCEL
The zoom control is present at the lower-right
side of the window. It enables us to ZOOM-IN
or ZOOM – OUT a specific area of the
specific area of the spreadsheet. It is
represented by magnifying icons with the
symbols of maximizing (+) or minimizing (-).
View Buttons/ Worksheet View.
PARTS OF MICROSOFT EXCEL
 View Buttons/ Worksheet View. Excel 2016 has a
variety of viewing options that change how your
workbook is displayed. These views can be useful for
various tasks, especially if you’re planning to print the
spreadsheet. To change worksheet views, locate
commands in the bottom-right corner of the Excel
window and select Normal view, page layout view, or
Page Break view.
Normal view
page layout view
Page Break view
 VERTICAL

scroll bars

HORIZONTAL
PARTS OF MICROSOFT EXCEL

 The scroll bars are the tools that enable us to move the
document’s vertical and horizontal views. We can activate
this by clocking on the platform’s internal bar or the
arrows we have on the sides. Additionally, we can use the
mouse wheel in order to automatically scroll up or down;
or use the directional keys.
name box
PARTS OF MICROSOFT EXCEL

 The name box will show the

location of the active cell, row, or
column. We have the option of
selecting multiple options.
active cell
PARTS OF MICROSOFT EXCEL

 In an Excel worksheet, each

small rectangle or box is known
as a cell. The active cell is the
selected cell in which data is
entered when you begin typing.
column
PARTS OF MICROSOFT EXCEL

A column is a vertical set of cells. A

single worksheet contains 16384 total
columns. Every column has its own
alphabet for identity, from A to XFD.
We call it the COLUMN HEADINGS.
You can select column by clicking on its
header.
row
PARTS OF MICROSOFT EXCEL

 A row is a horizontal set of cells. A single

worksheet contains 1048576 total rows.
Every row has its own number for identity,
starting from 1 to 104876 . We call it the
ROW HEADINGS. You can select a row by
clicking on the row number marked on the
left side of the window.
formula bar
PARTS OF MICROSOFT EXCEL

A formula bar is an input

bar, below the ribbon. It shows
the content of the active cell
and you can also use it to enter
a formula in a cell.
sheet tab/ leaf bar
PARTS OF MICROSOFT EXCEL

 The sheet tab/ leaf bar will show all the

workbook. By default you will see, three
worksheets in your new workbook with the
names Sheet 1, Sheet 2 and Sheet 3
respectively. Although you're limited to 255
sheets in a new workbook, Excel doesn't limit
how many worksheets you can add after
you've created a workbook.
Spreadsheet Area
PARTS OF MICROSOFT EXCEL

The Spreadsheet Area is the place where we enter our

data. It includes all the rows, cells, columns, and built-in
data in the spreadsheet. We can use shortcuts to perform
toolbar activities or formulas of arithmetic operations
(add, subtract, multiply, etc.) The insertion point is the
blinking vertical bar known as the “cursor”. It specifies
the insertion location of the typing.