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  • Project Planning and Gantt

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    Syed Sameer
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    Project planning involves completing a project within a defined timeframe and stages. It is important for boosting success rates, saving money, improving communication, and ensuring resources are used effectively. The key steps in project planning are to define goals and objectives, set metrics and timelines, clarify roles, set budgets, and establish a communication plan. A Gantt chart is a common tool used in project planning to visually illustrate the schedule and tasks over time, which helps with collaboration, management, and tracking progress.

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    Project planning involves completing a project within a defined timeframe and stages. It is important for boosting success rates, saving money, improving communication, and ensuring resources are used effectively. The key steps in project planning are to define goals and objectives, set metrics and timelines, clarify roles, set budgets, and establish a communication plan. A Gantt chart is a common tool used in project planning to visually illustrate the schedule and tasks over time, which helps with collaboration, management, and tracking progress.

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    1 views10 pages

    Project Planning and Gantt

    Uploaded by

    Syed Sameer
    Project planning involves completing a project within a defined timeframe and stages. It is important for boosting success rates, saving money, improving communication, and ensuring resources are used effectively. The key steps in project planning are to define goals and objectives, set metrics and timelines, clarify roles, set budgets, and establish a communication plan. A Gantt chart is a common tool used in project planning to visually illustrate the schedule and tasks over time, which helps with collaboration, management, and tracking progress.

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    PROJECT PLANNING

    MEANING AND DEFINITION OF PROJECT PLANNING

    Meaning :
     Project planning is a discipline addressing how to complete a project in a certain timeframe, usually
    with defined stages and designated resources
    Definition :
    According to PMI, “a project is a temporary endeavour undertaken to create a unique product, service or
    result”.
    Meaning of Project:
    Project is a combination of set objectives to be accomplished within a fixed period
    SCOPE OF PROJECT PLANNING

    Initiation
    planning
    definition
    Verification
    Predict upcoming risks
     Builds deadlines
    IMPORTANCE OF PROJECT PLANNING

    1.It boosts project performance and success rates


    2.It saves money
    3.It improves team communication
    4.It ensures the best use of resources
    5.It makes it easy to track project goals and outcomes
    6.It helps keep all collaborators aligned
     7.It improves employee retention
    WHAT HAPPENS IF THERE IS NO PROJECT PLANNING!

    1.Poor execution
    2. No time management
    3. High risk
    4. No proper
    5.missed deadlines
    6.improper delegation
    7.lack of motivation
    8.low employee productivity
     9.project infeasibility.
    PROCESS OF PROJECT PLANNING

    Step 1: Define your goals and objectives.


    Step 2: Set success metrics.
    Step 3: Clarify stakeholders and roles.
    Step 4: Set your budget.
    Step 5: Align on milestones, deliverables, and project dependencies.
    Step 6: Outline your timeline and schedule.
     Step 7: Share your communication plan.
    GANTT CHART
    WHAT IS GANTT CHART ?

     A Gantt chart is a project management tool that illustrates work completed over a period of time in
    relation to the time planned for the work
    (Or)
     A Gantt chart is a commonly used graphical depiction of a project schedule. It's a type of bar chart
    showing the start and finish dates of a project's elements such as resources, planning, and
    dependencies.
    WHAT ARE GANTT CHARTS USED FOR ?

    Team collaboration
    Task Management
    Management of Resources:
    Project Planning and Tracking
    Resource Planning
    Setting objectives
     Creating a clear path
    PROS AND CONS OF GANTT CHART

    Pros Cons
    1. Allows Better Tracking 1.Setup Can Be Time Consuming
    2. Provides High-Level Overview
    2.They Can Become Complex and Confusing
    3. Boosts Productivity
    3.They Don’t Designate Priorities:
    4. Illustrates Overlaps and Dependencies
    4.They Don’t Offer Much Detail Regarding Task
    5. Manage Complex Information
    Dependencies
    6. Balance Multiple Projects  5.Task Bars Do Not Show the Amount of Work That
    7. Set Realistic Deadlines and Expectations Each Task Requires
     8. Motivates Team Members

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