IMS Management Review Meeting

QUALITY, ENVIRONMENT AND OCCUPATIONAL HEALTH & SAFETY

MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 & ISO 45001:2018

SMC Power Generation Limited

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

 IMS Management Review Meeting

SMC Power Generation Limited

MANAGEMENT REVIEW MEETING

INTEGRATED MANAGEMENT SYSTEM
ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018

MRM No.: IMS/MRM-001/2022

DATE : 25th Jan’2022 TIME : 04.00 PM
AT- SID CONFERENCE HALL
MRM No.: IMS/MRM-001/2022 | Date 25.01.2022
 IMS Management Review Meeting

Chaired by :
Mr. Mahamaya Prasad Sukla, Executive Director-Works

Coordinated by
Mr. A. K. Dewangan, General Manager-QCD and MR

Attended by
HoDs, Steering Committee & Core Team members.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

 IMS Management Review Meeting
Agenda

a) the status of actions from previous management reviews;

b) changes in
1. external and internal issues that are relevant to the integrated management system;
2. the needs and expectations of the interested parties, including compliance
obligation;
3. its significant environmental aspects;
4. risks and opportunities;
5. could affect integrated management system and changing circumstances, including
development in legal and other requirements related to its product, environmental
aspects and OHS requirements

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 IMS Management Review Meeting
Agenda

c) information on the performance and effectiveness of the integrated management

system including trends in:
1. customer satisfaction and feedback from relevant interested parties;
2. the extent to which IMS policy and objectives have been met;
3. process performance and conformity of products;
4. The environmental & OHS performance of the company;
5. Incidents, nonconformities and corrective action;
6. monitoring and measurement results;
7. fulfillment of its compliance obligation;
8. audit results;
9. the performance of the external providers;
10. consultation and participation of workers

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 IMS Management Review Meeting
Agenda

d) the adequacy of resources;

e) relevant communications from/with interested parties, including complaints;
f) the effectiveness of action taken to address risks and opportunities and status of
corrective action and preventive action taken;
g) Status of incident investigation and corrective action and preventive action taken
h) opportunities for improvement and
i) any other points with the permission of the chair.

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The status of actions from previous management reviews;

• No pending issue from last MRM

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Review of IMS Policy

QUALITY, ENVIRONMENT, OCCUPATIONAL HEALTH, SAFETY AND ENERGY

POLICY

SMC Power Generation Limited, engaged in steel making and power generation aims to satisfy
all its stakeholders by focusing on delivery of quality products with special emphasis on
environment friendly, safe, healthy, energy efficient and sustainable work practices.

SMC Power Generation Limited is committed to:

• Enhance customer satisfaction by providing product as per their requirement;

• Conserve resources through its effective utilization and better waste management practices;
• Prevent pollution, ill health & injury by implementing effective operational control
procedures;
• Improve energy performance by reducing specific consumption, controlling energy losses,
supporting design & procurement of energy efficient products & services; and by making
available information & resources to meet objectives & targets;
• Promote participative work culture and enhance competency of our human resources through
continuous training;
• Comply with all legal & other statutory requirements to which the organization subscribes and
• Continually improve effectiveness of integrated management system.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Review of IMS Policy

QUALITY, ENVIRONMENT, OCCUPATIONAL HEALTH,

SAFETY AND ENERGY POLICY was reviewed on 01.06.2020 and
found adequate and suitable as per the requirements

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Changes in external and internal issues that are relevant to the integrated
management system
Internal & External Issues Change status
Fluctuating Market requirement, National/ Inter National
competition
Rolling out new product
Single plant operation
Power plant capacity
Ageing of plant Discussed and
Availability of Raw materials (Iron Ore) found no changes
Availability of raw materials (Coal) external and
Meeting environmental requirement internal issues
Competence of manpower identified
Availability of financial resource
Resource optimization
Capacity utilisation
Governance / growth
The risks and in nationalrelating
opportunities infra building
to above issues have been assessed and action
hasofbeen
Use proposed.
non-conventional energy
Ref.: SMCPGL/IMS/RA/01. Dt of review 04.01.2022

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Changes in the needs and expectations of the interested parties, including
compliance obligation
Interested party needs & expectations Change status
Customer: Providing quality Product Discussed and
Customer: In time delivery found no
Legal Authority: Meeting environmental requirement changes in
Employee: cleaner & safer work environment interested
Stakeholder/ Parent organization: Legal compliance, party needs
expanded business and company image and
Neighbor: Pollution free environment in the locality expectations

The risks and opportunities relating to above needs and

expectation have been assessed and action has been proposed.
Ref.: SMCPGL/IMS/RA/01. Dt of review 04.01.2022

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Changes in its significant environmental aspects

Significant Environmental aspects Change Status

Used Oil
Used Grease
Oil soaked cotton waste , Discussed and found no
Gaskets changes in this significant
Used Oil filters aspect area
Used Batteries
E-waste

The aspect evaluation for existing processes were last

conducted on Jan’2022.

Significant aspect and its control identified.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Risks and opportunities

Risks & opportunities Change Status

Risk & opportunities relating to
internal/ external issues; needs and
expectations of the interested
parties; significant aspects and Discussed and found no changes
compliance obligation have been in risk and opportunities , Ref.
assess and proposed action plans SMCPGL/IMS/RA/01.Dt of
are under implementation. review 04.01.2022
Ref.: SMCPGL/IMS/RA/01.Dt of
review 04.01.2022

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Could affect integrated management system and changing

circumstances, including development in legal and other
requirements related to its product, environmental aspects and
OHS requirements

Changes in legal requirement (Notification issued by the State Govt.

from time to time) arising due to out break of COVID19 are being
implemented.

The following changes were also noted:

Occupational Safety, Health and working condition code 2020 and
Odisha Occupational Safety, Health and working condition Rule 2021-
Draft

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Customer satisfaction and feedback from relevant interested parties

1 Price
2 Delivery
3 Response
4 Quality of the Product

Feedback have been collected from 15 customers on the above

criteria in a rating of 1 to 5 (1 being low and 5 being high).

Average rating found to be : 4.97

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Customer satisfaction and feedback from relevant interested parties

CUSTOMER FEEDBACK INDEX (2021-22)

FEEDBACK RATING*
SL. NO. CUSTOMER AVG
1 2 3 4
1 GUPTESWAR AGENCY 5 5 5 5 5.00
2 MAA MUTYALAMMA ENTERPRISES 5 5 5 5 5.00
3 SANTOSH TRADERS 5 5 5 5 5.00
4 SUBHAM ENTERPRISES 5 5 5 5 5.00
5 MOHANTY TRADERS 5 5 5 5 5.00
6 HARE KRUSHNA STORE 5 5 5 5 5.00
7 GURUNATH TRADERS 5 5 5 5 5.00
8 MARUTI ENTERPRISES 5 5 5 5 5.00
9 SHRI NATRAJ IRON $STEEL 4 5 5 4 4.50
10 ROSHAN ENTERPRISES 5 5 5 5 5.00
11 MAA CHAITRA AGENCIES 5 5 5 5 5.00
12 SHIV SHANKAR HARDWARE 5 5 5 5 5.00
13 SARADA TRADERS 5 5 5 5 5.00
14 MAHAMRUYUNJAY TRADERS 5 5 5 5 5.00
15 MARUTI ENTERPRISES 5 5 5 5 5.00
AVERAGE 4.93 5.00 5.00 4.93 4.97

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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The extent to which IMS Policy & objectives have been met
Process performance and conformity of products

Ref. IMS objective target monitoring report and Annual Objective

Achievement Plan for 2021-22

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The extent to which IMS Policy & objectives have been met
Process performance and conformity of products
Date Details of Management Programme Resources Target Status
In INR (in Lakh) Completion Date
MP
No.

01 30.01.15 Side sheeting near PSB bag filter area 1.00 Last week Apr’15 Completed
02 30.01.15 Side sheeting at dust silo unloading point 0.30 Last week Apr’15 Completed
 
03 30.01.15 Side sheeting at Char bunker un-loading point 0.50 Last week Apr’15 Completed
04 30.01.15 Preparation of vehicle washing ramp with oil water 2.60 Last week Apr’15 Completed
separator at automobile section
05 30.01.15 Plantation inside & outside the plant 0.60 Last week Feb’15 Completed
06 30.01.15 Development of Used oil storing area 0.50 Last week Feb’15 Completed
07 30.01.15 Development of Hazardous waste disposal pit 0.20 Last week Completed
March’15
08 30.01.15 Provision of hot water at canteen 0.20 Last week Feb’15 Completed
09 30.01.15 Provision of PPE for food handlers 0.05 Last week Feb’15 Completed
10 30.01.15 Provision of fly catcher at canteen 0.20 Last week Completed
March’15
11 30.01.15 Provision of Bio-medical waste bins at first aid 0.01 Last week Feb’15 Completed
Centre
12 30.01.15 Development of Bio-Medical waste disposal pit 0.05 Last week Completed
March’15
13 30.01.15 Development of lab waste water disposal facility 0.25 Last week Feb’15 Completed
14 30.01.15 Soak pit for canteen waste 1.20 Last week Apr’18 Completed
15 30.01.15 Stationary water sprinkler laying 0.50 Last week of Completed
March’15

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The extent to which IMS Policy & objectives have been met
Process performance and conformity of products
Date Details of Management Programme Resources Target Completion Status
In INR (in Lakh) Date
MP
No.

16 30.01.15 Development of fresh oil storing area 0.50 Last week Feb’15 Completed
17 30.01.15 Eye wash at Q.C. building 0.10 Last week of Feb’15 Completed
18 31.03.15 Fire hydrant line in RMP mega shed 4.00 Last week of Nov’15 Completed
19 30.08.15 Concrete road in front of rolling mill and Admin building 14.82 Last week of Dec’15 Completed
20 30.11.15 Stationary water sprinkler laying 0.50 Last week of Jan’16 Completed
21 30.11.15 Hot billet conveyer from CCM to RLMD 30.00 Last week of Completed
March’16
22 03.04.16 Electronics display board at main gate for display of 1.00 30.06.2016 Completed
environmental parameters
23 01.12.16 Widening of swiveling hood of the induction furnaces 1.00 30.04.2016 Completed
24 01.12.16 RCC internal Road 67.22 30.06.2016 Completed
from SMS to Dumping yard
from stores to PSB area
from Kiln-1 to Mist cooling system
25 22.04.16 Insulation of pipeline and hot surface of boiler & turbine 4.00 31.03.2017 Completed
pipelines
26 22.04.16 Application of glass filled polymer coating in CW rotating 5.50 31.03.2017 Completed
& static internal body
27 22.04.16 Replacement of FRP blade in place of metal (aluminum) 7.50 31.10.2018 Completed
blades in SMS and RMLD existing cooling tower
28 22.04.16 Installation of VFD in AFBC FD fan 61.00 31.08.2018 Completed
29 22.04.16 Replacement of clarified pump with suitable energy 2.00 31.03.2017 Completed
efficient pump
30 20.06.18 Twine ladle car -15T liquid LM capacity for double strand 30.00 Dec’18 Completed
CCM 6/11

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The extent to which IMS Policy & objectives have been met
Process performance and conformity of products
Date Details of Management Programme Resources Target Completion Status
In INR (in Lakh) Date
MP
No.

31 10.09.18 Installation of Ladle refining furnace capacity 15T 235.00 June’19 Completed
32 02.04.18 Installation of water cooler for different location for 4.00 May’18 Completed
providing safe drinking water
33 02.01.18 Telescopic chute installation at discharge end of silo 22.00 Nov’18 Completed
6 pieces
34 02.05.18 Modification of PSB bag filter unit 14.00 Dec’18 Completed
35 30.04.18 Concreting of SID day Bin area bin Floor 40.00 Dec’18 Completed
36 13.12.17 Concreting of TMT Yard 42.00 Sept’18 Completed
37 23.03.18 Concreting of Middle area floor between line one 14.00 Jan’19 Completed
and line two
38 02.05.19 Coil diameter change in furnace no. 2 & 3 from 325.00 Feb’20 Completed
56inch to 59 Inch
39 10.11.19 Installation of Iron Ore crusher 44.00 Apr’20 Completed
40 01.12.19 Installation of Ladle Refining Furnace in SMS 325.00 Jan’20 Completed
process
41 02.04.20 Wheel washing facility to be developed 11.00 Oct’20 Completed
42 04.07.20 Enhancement of turbine capacity from 8MW to 12.6 1100.00 Nov’20 Completed
MW
43 04.04.20 Installation of Bundling Machines No.3 & 4 250.00 March’21 Completed
44 02.04.20 Rough Mill-2 extension 27.00 Aug’20 Completed
45 04.05.20 Flouring of Rolling mill plant area 18.00 Aug’20 Completed
46 10.08.20 Kiln-2 re castable 205.00 Sept’20 Completed
     T O T A L 2913.30   

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Environmental & OHS performance

IMS objective target monitoring report and Annual Objective

Achievement Plan for 2021-22

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Incident, Nonconformities and corrective action

• Corrective action is taken against the incidents and finding

identified during Re-Certification audit of certification body
and internal audit conducted.

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Monitoring and measurement results

• No product non-conformity
• No environmental non-conformities are detected during
environmental monitoring and measurement
• No occupational health and safety non-conformities are
detected during OHS monitoring and measurement but the
actions are found to be taken on the safety visits conducted

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Fulfillment of its compliance obligation

• Compliance obligation is reviewed and found to be complied

• Env legal register, Reviewed on 05.01.2022
• OHS legal register, Reviewed on 05.01.2022

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Audit results-External

• For action taken on findings of Re-Certification of IMS audit

ref.: Action taken report on RC findings.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Audit results-Internal

Function Finding Details

Observed Resolved Pending
Automobile 01 01 00
Sponge Iron Division 01 00 01
Steel Melting Shop 03 03 00
HRD, Environment, Safety & First Aid 01 00 01
Rolling Mill 02 02 00
Management & MR 00 00 00
Power Plant 02 02 00
Purchase 01 01 00
Stores 01 01 00
Quality Control 01 01 00
Despatch/ CRM 01 01 00
Total 14 12 02

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The performance of the external providers

• The performance of the external providers are evaluated and

found satisfactory no one is dropped.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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The adequacy of resources

• Resources provided for identified action plans as per the budget

Ref. Action Plan Review report

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Relevant communications from interested parties, including complaints
Environment
Sl. Date Letter From Subject Compliance
No Date
1 No communication related to
OHS received

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Relevant communications from interested parties, including complaints
Occupational Health & Safety
Sl. Date Letter From Subject Compliance
No Date
1 No communication relating to
Environment received

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Result of participation and consultation

Workers including contract workers through their representatives

participate in Monthly Safety Committee meeting, Mock drill etc.
and are consulted for improving safety performance through
discussion on unsafe conditions & practices and corrective measure
thereto.
Last Monthly Safety Committee meeting held on 24.01.2022
Last Mock drill held on 28.08.2021
Workers are encouraged to participate in environment day, safety
week celebration and contribute to the improvement of EHS
performance and also in pit safety committee where the HIRA is
reviewed.
Last Safety week celebrated from 04.03.21
Last World Environment day celebrated on 05.06.2021

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The effectiveness of action taken to address risks and opportunities

The effectiveness of action taken against risks and opportunities

were reviewed and found effective.

Ref.: SMCPGL/IMS/RA/01, Reviewed on 04.01.2022

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Status of incident investigation and corrective action taken

Incidents:
Sl. Incident 2020-21 (April 2020 to 2021-22 (April 2021 to
NO. March 2021) Dec 2021)
01 Reportable Accident Nil Nil
02 Fist Aid Cases 36 26
03 Near Miss Cases reported 08 05
04 Fatal Case Nil Nil
All above incidents found to be investigated and accordingly
corrective actions have been planed and implemented.
Corrective actions taken were reviewed and found effective.

Nonconformities observed during internal & external audit as

discussed earlier were reviewed and actions taken were found to be
effective.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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Opportunities for improvement

• Objective target found to be monitored through departmental

KPIs and higher targets have been established wherever
improvement is anticipated. The achievement against
established target to ensure continual improvement to be
monitored.
• To be achieved within the current financial year

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Any other points with the permission of the chair

• No other points discussed.

MRM No.: IMS/MRM-001/2022 | Date 25.01.2022

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OUTPUT
Action planned/ decision taken and Resource identified
Ref. Action Plan Review Report
&
Ref. Annual Objective Achievement Plan for 2020-21

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MRM No.: IMS/MRM-001/2022 | Date 25.01.2022