Professional Documents
Culture Documents
TYPES OF BUDGET
A – SALARY COMPONANT
B – NON SALARY BUDGET
C – CONTENGENCY GRANT
&
ITS UTILIZATION
&
Proper preparing & utilization of Budget
Prepare for external Audit
3
PART – A
BUDGET
Sources of Funds
At present, school receives funds from two
sources.
CURRENT EXPENDITURE
It is the expenditure incurred on performance of
state functions i.e. provision of social, economic and
community services, maintenance of law and order,
general administration and payment of interest on
debts raised for public purposes
DEVELOPMENT EXPENDITURE
Development Expenditure means any expenditure
on development projects which are undertaken
through development budget. It is expenditure
financed on a project for the purpose of acquiring,
constructing or enhancing physical assets or on
schemes of capital outlay which add to the
economic potential of the country.
“Statement of new expenditure (SNE)”
Submission of SNE
The new expenditure shall be submitted with the
budget documents separately as a “Statement of new
expenditure (SNE)”
Non Development Budget (Current
Expenditure)
4
7 Stages Identification of
of School’s Need
Long Term School Planning
6 5 Classification/
7
Cost Estimation Categorization
Preparation of
of School Needs of school’s
Budget
need
Stage-1
Identification of School Vision
Budget Register
School will maintain the budget register
All purchases detail will be entered in register
Ledger (income, expenses and balance sheet) must
be updated
Schedule of Payments be obtained from DAO and
Expenditure statement be maintained properly.
Monthly Reconciliation statements be prepared.
Monitoring
Head teacher should monitor all financial
activities according to the vision and targets
already framed and below mentioned actions will
be checked
Are the expenses according to the budget?
Are the division of resources considered?
Are the work progress is according to the timeline
Are the rules of PPRA are being observed
Are the results of NSB according to the govt. target
Is the MEAs record cover the govt. targets
Performance of contractor will be observed
School Administration can review the project and take decision
regarding continuation of project, change in plan, change in timeline
and also terminate the project
Re-appropriation
OPERATIONAL EXPENDITURE
(CONTENGENT BUDGET)
Major components of
Public Financial Management(PFM)
Budgeting
(Preparation of Budget – Budget Cycle)
Expenditure
(Utilization of Funds according to the Financial Rules)
Auditing
(Maintenance of expenditure record accordingly)
How to operate Private Fund
Decision regarding to utilize the F.T Fund will be taken
by School Council under rules.
Every cash transaction will be operated through official
bank account.
Strictly observe codal formalities.
Maintain F.T Fund Cash book separately and close
monthly regularly.
Enter every purchase item into Stock Register.
If item is consumable in nature enter into consumable
Stock register.
If item is in permanent in nature, enter into
paramagnet stock register.
How to operate Budget/Govt. Fund
The following steps are taken to operate the budget.
Feed the budget into AG/DAO.
Prepare Budget Register/Contingent Register for concerned
Financial year.
Make expenditure according to the rules/procedure laid
down by the Finance Department.
Prepare & enter bill into Budget register duly signed by the
DDO.
Submit the Bill into AG/DAO office while entering in token
register.
After auditing the bill AG/DAO will issue the cheque to
concerned DDO.
Enter Cheque into Cash book on receipts side.
Pay to concerned and enter into Cash book on Payment side.
Purchase Process
Allocation of amount relevant Head
Justified Demand/ Requisition
Stock position
Approval from authority
Purchase committee
Specification
Market survey/Report/Estimate
Quotation call letters
Tendering process/if required
Contd…
Sealed quotations
Comparative statement
Supply order
Inspection report
Stock entry
Submission of bill to AG/DAO
Ensure Income tax and GST deduction
Cash book entries (Receipt and Disbursement)
Payment
Proper acknowledgement
EXERCISE
Activity – 1
Activity – 2
Activity - 3
Discussion
Q/A
Thank you !