Date Activities

July 15, 2023 • Initial meeting with the clients

• Ask the clients’ concept and plan
July 22, 2023 • Presentation of proposed pegs and budget based on
the clients’ wants and request
• Counter proposal from the clients based on the
concept presented
• Signing of contract with 60% down payment from
the total package cost
July 29, 2023 • Inquiry to all possible suppliers regarding the
clients’ counter proposal and availability of
requirements
• Ask all the suppliers to pencil book the date of the
event

August 5, 2023 • Presentation of the complete and final packages

August 19, 2023 • Ocular for the final venue and for initial payment
August 26, 2023 • Coordination meetings with the suppliers
• Initial payment
August 31, 2023 • Finalization of total capacity of pax
September 4, 2023 • Draft of program
• Proofing of tarpaulin and ticket design
September 15, 2023 • Distribution of electronic invites
September 18, 2023 • Coordination meeting with the client
September 22, 2023 • Final coordination of suppliers
• Distribution of print out tickets
• Review suppliers’ contracts
• Review clients’ checklist
• Finalization of the program flow

September 25 , 2023 • Coordination meeting with clients

September 30, 2023 • Final coordination meeting
October 7, 2023 • Event day
October 8, 2023 • Post-event evaluation