Data Entry and

Keyboarding Skill

Using data entry tools

It
Notes by:- Shrish Kaushik
 Skills
Keyboard is te basic input device that is used to enter
data by pressing key. it has different sets of keys for
letters, number, character and functions. QWERTY
Keyboard is most commonly used keyboard to enter data.
Computer keyboard are similar to electronic typewriter
keyboards with some additional keys. A standard
keyboard generally has 104 keys. In desktop computer a
keyboard come separately whereas in a laptop and
notebook, it is embedded within the main unit.
 Touch Typing
Touch typing is a method of typing without the use of he
sense of sight, or simply by feeling the keyboard. However, the
sense of touch is a little involved since of touch is a little
involved since this typing method utilizes muscle memory
through rigorous training. In this way , a user can type on the
keyboard spontaneously by placing his or her hand on the
keyboard without looking at any of the keys. It significantly
improves the typing speed and eliminates errors. Touch typing
simply makes you more productive and it is skill worth learning
QWERTY Keyboard
 Key of Keyboard
Alphanumeric Keys: There are 26
alphabet key from A to Z. these are not
present in alphabetical order, Instead they
are placed is such a manner so that a user
can work fast. The number key are placed
on the top most row of the alphanumeric
keypad.
Alphanumeric keys
 Key of keyboard
Punctuation Key/Special Character: All of
the keys associated with punctuation, such
as the comma(,), period(.), semicolon(;),
brackets([]),parenthesis({}), and so on are
known as punctuation key or special
character key. These also include the
mathematical operators, such as the plus
sign(+), minus sign(-), equal sign(=),etc.
Punctuation Key/Special
Character Key
 Key of keyboard
 Numeric keypad: The numeric keyboard consist of
number key from 9-0 , the Arithmetic Operators,
Directional Key, Num Lock, Insert, Delete, Enter, and
the Decimal Point. It is placed on the right side of a
keyboard and is used for entering number at faster pace.
This keypad is just like a simple calculator. Numeric
keypad works in dual mode. Num lock is provided to
switch between the two mode. When Num Lock is
ON/enabled(the corresponding LED turn on), you can
use the number on the keypad. When Num Lock is
Numeric keypad
 Key of key board
Function Keys: These Keys are used
to perform specific task. These keys
are placed top row of the keyboard and
are labeled as F1 to F12. these keys
have different function in different
programs.
Function keys
 Key of Keyboard

Special key: there are some keys to provide

additional control over a document.
Enter/Return, spacebar, Esc, Print Screen,
Pause/Break, Insert, Tab, Delete, Windows,
and Menu are some special keys.
 Keys of keyboard
Navigation keys: the navigation key are
used to navigate through a document.
These include the Arrow keys, Home,
PageUp, PageDown and End keys.
Navigation Keys
 Keys of Keyboard
Combination Keys: These Keys are used in
combination with other keys to perform an
action. Ctrl, Alt and Shift are known as
Combination keys.
Combination keys
 Keys of Keyboard
Toggle Keys: They are used to turn computer
features ON or OFF. The Caps lock, Num
Lock and Scroll Lock keys are the Toggle
Keys. Each Toggle key has its own LED
indicator on keyboard.
Toggle Keys
 Home Row Keys
The home row keys (also called as home keys)
are the of keys on the computer Keyboard your
finger rest on when not typing. For example, on
the standard QWERTY keyboard, the home row
key for your Left hand are A,S,D and F your right
hand are J, K, L and ; (semicolon). For both
hands, the thumbs rest on the spacebar. By
positioning your hand correctly on the home row
keys, you can memorize where all other Keys on
the keyboard are located.
Home Row Key
 Guide Key
On a computer keyboard, keys F and J are called
Guide keys for left and right hands, respectively. Both
contain a small raised tangible mark, with the help of
which the touch typist can place the fingers correctly on
the home keys
 Guide for Typing

The cursor is used as a guide for

typing. It is a small vertical line that
flickers in the document while typing.
To move the position of the cursor, you
can use the respective arrow keys or
click the mouse where the cursor need to
be positioned.
 Positioning of fingers on the
keyboard

The fingers of each hand should sit on four keys

each. At rest, the fingers sits on the home row keys.
Thumbs hover the spacebar which can be hit with
either hand, depending on the typist’s preference.
Each fingers is responsible for a certain group of
keys.

Location of fingers on keyboard is shown in the

figure:
Position of finger
 Typing and Deleting Text
For typing text in a document
 Place the cursor where you want to type .
 Press the letters on the keyboard according to
the text to be typed.
 Use the Spacebar Key to separate the words.
 Typing and Deleting Text
For deleting text in a document
If you make a mistake while typing, there is a way to
rectify it easily. To delete a letter:
Place the cursor just after the letter.
Press the Backspace key once.
Alternatively, place the cursor just before the text
and press the delete key.
For deleting a word or sentence, select the text and
press the delete or backspace key.
 Typing Capital letters

To type in capital letters or uppercase,

switch ON the Caps lock key before
typing the text. Switch it OFF to type
small Letters or lowercase. One can also
press the Shift key and simultaneously
press the alphabet keys which you want
to type in uppercase.
Shift key and Caps lock key
 Typing Numbers
Number are typed using the Number
Keys present above Alphabet keys on
the keyboard. One can also use the
Numeric Keypad to type numbers.
Switch ON the Num Lock Key and use
the Numeric Keypad to type numbers
when the Num Lock is switched OFF,
the numeric keypad works for the
 Typing Symbol/Punctuation Marks/Special
Character

Press and hold the Shift key and then press

the key with the required symbol. For example,
press Shift + Number 8 key. To type an asterisk (*).
 Typing Sentences/Paragraphs
Use the Spacebar Key to insert space
between two words.
Press Enter key to begin the next
paragraph, create new lines and add
space between paragraph.
 Rules to Learn Typing
Use All Fingers: While learning Touch Typing,
try to use all the ten fingers of both hand and be
sure to use the thumbs for the Spacebar key.
Proper Positioning: place fingers on the correct
keys is the keys feature of a good typist. Keep
your hands and fingers close to base position.
This improves typing speed and reduce stress on
the hands and also helps you to maintain correct
posture and avoid health issues.
 Rules to Learn Typing
Typing Exercise or Practice: typing skill can be improved
by regularly typing the exercise provided within the
software such as RapidTyping software. Practice of typing
will not only increase the speed, but also improve accuracy.
Proper Posture: while typing, it is important or user to
maintain the correct posture as the ideal typing posture
minimizes both static and dynamic muscle loads. Correct
position of the body helps to make you avoid health
complications. The few point mentioned can help the user to
maintain correct posture while typing (next slide )………
 Few point
Always remember to keep your back straight.
Keep your elbow bent at the right angle.
Face the screen with your hand slightly tilted
forward.
There should be at least 20-30 inches of
distance between your eyes and the screen. In
other words, your outstretched arm should barely
touch the screen
The optimum height of the tabletop under in
front of the keyboard. Never shift even a portion
Proper posture
 Pointing device
A pointing device is an input device used to point at
an object on the computer screen. You can point,
select, open and even drag an item on the screen. The
device are also used to draw and play games on
computer.

The commonly used pointing device are mouse,

trackball, joystick, light pen, touchpad, touch screen
etc. among these devices, the mouse is the most
popular pointing device.
Pointing device
 Mouse
Mouse is the most commonly used input and pointing